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Home My WebLink AboutOrdinance No. 2616-2012thu n(y u( KENAI, SKA Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2616 -2012 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT AND AIRPORT IMPROVEMENT CAPITAL PROJECT FUND FOR THE OBSTRUCTION TREE REMOVAL PROJECT. WHEREAS, the City received a letter of correction from the Federal Aviation Administration (FAA) indicating trees on the southwest side of runway 1L/ 19R pose an aviation hazard and should be removed; and, WHEREAS, the City is conducting an environmental assessment of the project that includes significant public involvement; and, WHEREAS, the City has untiil September 30, 2012 to complete the project; and, WHEREAS, in order to move forward the tree obstruction clearing plans and bid documents must be prepared; and, WHEREAS, the FAA has indicated the entire project, including the S23,140 for the preparation of the tree obstruction clearing plans and bid documents, will be eligible for reimbursement at 97.50% once available (95% FAA and 2.5% State of Alaska Department of Transportation). Until grant funds are available the Airport Fund will need to provide funding for the project NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Airport Fund Increase Estimated Revenues: Appropriation of Fund Balance Increase Estimated Appropriations: Transfer to Capital Projects Airport Improvements Capital Project Fund Increase Estimated Revenues: Transfer from Airport Fund 23,140 23,140 $23,140 Increase Appropriations Engineering $23,140 New Text Underlined; [DELETED TEXT BRACKETED] Ordinance No. 2616 -2012 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of March, 2012. ATTEST: IL S ndraNlbdigh, Oity Clerk Approved by Finance: / PAT PORTER, MAYOR Introduced: March 7, 2012 Adopted: March 21, 2012 Effective: March 21, 2012 New Text Underlined; [DELETED TEXT BRACKETED) enai aanici pal Airport Memo "Sevv%wfrthe mafrrKgna& Pevtirt4u1LC 305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99611 TELEPHONE 907- 2837951 FAX 907- 2833737 To: Rick R. Koch - City Manager From: Mary Bondurant — Airport Manager Date: January 23, 2012 Subject: Scope of Work 8 Proposal — Tree Obstruction Removal Project The Airport is requesting appropriation of $23,140 for the preparation of the Obstruction Tree Removal Project clearing plans and bid documents. A Letter of Correction was received October 5, 2009 after a certification inspection asking this issue be corrected by December 30, 2011: "Trees on the southwest side of the runway 1L/19R penetrate the imaginary surface of FAR Part 77 and are a potential hazard to aviation. These trees should be identified and removed ". This project required an Environmental Assessment (EA) with public involvement. Due to the length of this process and the Migratory Bird Act which prohibits clearing between May 1 and July 15, I requested and received approval to push back the correction date to September 30, 2012. I recommend proceeding with this process in anticipation of the EA final and grant funds. The FAA has programmed development funds for the obstruction removal and will reimburse 95% of the project cost back to the Airport when the development grant funds are available. Attached for review and approval is Wince - Corthell - Bryson's scope of work with budget estimate. Please contact me if you have any questions. Cc: Sean Wedemeyer - Public Works Director Terry Eubank — Finance Director Attachment www.oi.kenai.ak.us. Mary Bondurant From: krisjon.tabisola @faa.gov Sent: Wednesday, January 25, 2012 10 :19 AM To: Mary Bondurant Cc: Kayla Feltman; Mike.Edelmann @faa.gov Subject: Kenai Obstruction Removal 2012 - Request for Concurrence re: Consultant Services Mary, I have read the letter referenced below regarding your request to utilize Wince - Corthell- Bryson Consulting Engineers (WCB) for the Consultant Services described in the letter. I concur with the use of WCB for the services described as detailed in the referenced letter. Please let me know if you have any additional questions or concerns. Sincerely, Krisjon Krisjon Tabisola, E.I.T. Project Manager, AAL -623 FAA Airports Division Alaskan Region krisjcri _tabisgla @faa.aov (907) 271 -3785 phone (907) 271 -2851 fax "Mary Bondurant" <mbondurantthi.kenai.ak. us> Krisjon Tabisola /AAUFAA @FAA, Mike Edelmann /AAL /FAA @FAA "Kayla Feltman" <kf<itmanul ke..a ,arcus> 01/23/2012 01:50 PM FW: project dates Krisjon & Mike: Attached Is Wince Co then Bryson 's proposal letter for the tree obstructie Nease review and approve. Thank you. (,I am leaving Pot !. t:atior'r on Thursday and t would kite to get Enis €n the `text Count (aacke: v get approval of this by Wednesday? Sorry for the short notice hut Casey is also leav=ing far va going) From: Casey Madden [ mailto cmaddeni4wcbalas',Ka.tom] Sent: Monday, January 23, 2012 1:09 PM To: 'Mary Bondurant' Subject: RE: project dates I-iows this Casey Madden, P.E. Principal Engineer Wince- Corthell- Bryson :day, Phone: (907) 223 14672 Pax: (907) 293 -4679 E- r.rail: cmaddenCai.lechalaska.com From: Mary Bondurant ant,uc. s n i.ak Sent: Monday, January 23, 2012 12 :09 PM To: Casey Madden Subject: project dates The project is suppose to be completed by 9/30/2012. The original LOC was 10.5.2009 with a correction date of 11.1.2009 but has been pushed back 6.1.2011, to 12.1.2011 to 9.30.12 (due to the EA). Marry L. BoncLuntint Airport Manager Kenai Municipal Airport 305 N. Willow St., Suite 200 Kenai, AK 99611 tel: 907.283.7951 Kenai 201 E. [attachment "Tree Clearing Plans and Inspection Proposal.pdf' deleted by Krisjon Tabisola /AAL /FAA] 2 WINCE — CORTIIELL - -- BRYSON' CONSULTING ENGINEERS Box 1041 Kenai, Alaska 99611 Phone 907- 283 -4672 Fax 907- 283 -4676 i i ail alr ci<l ,i" ccwc i r...,.00rt City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 : iMary Bondman Airport N4anal er ject: Obstruction 'free Removal Project Clearing Bic As requested the folio vi obtaining the necessary 1`ul completed by September Correction" from FAA. )ocuniessts and Adin e crl' Work and Cost Estimate is provide g for the Obstruction Tree Removal Project.. , 2012 as noted in the October 5, 2009 (am The etrvirontnental and public ii volveme provide a scope o'f work for most of the aff completed collecting the survey data and Assessment. Over and above the Assessment Exh. been prepared to assist you with your personal contact West side of the Airport. 6,2012_ Isistration. for your use iu project is to be "Letter of s far, provides eneugh information to A fair amount of work has already been the exhibits for the Environmental ral additional exhibits have already ith the affected property owners on the All these documents can reach] y be incorporated in project seeping with the City. Bid documents subject to The Anticipated Scope of Work to complete the project is detarled below and followed with our Estimate for services through completion and closure of the F PROJECT SCOPING: \Vince - Corthell- Bryson (\VCB) will meet wi tree removal and /or topping, slash removal, grubbing, and /or sod scarification, Reforestatio o establtsh the sta ndards. by area, for finished surface requthen-tents, such as stump nethods and areas will be identified as well. The above detail is expected to apply to City and Airport land for the Basic Bid Schedule and may be added to with private property areas as the City directs. ' These areas may be part of the Basic Bid or added by Change order as the project progresses. ell - Bryson wilt cimtinu has estimated time for that effort. Philip W. Bryson PE Mark E. Manning PE, assist the City with private property owner contact and Alan N. Corlhell PE Frank \V, Wince PEE (Raj G. Casev Madden PL PRO OPMENT: Project development will detail clearing; topping and cleanup standards for the various areas identified in the scoping process and edit the existing clearing plan exhibits accordingly. Equiprrlent staging and log decking areas will be identified and sl;tuwn on the plans. Cutting, topping, cleanup and flrial surface conditioning standards will be prepared that cleatly set forth the requirements for the contract logger to follow. A preliminary slaking plan will he provided to show the kidders the guidance that will he provided to accurately identify y and remove or top the trees. The above documents will be into ready for review and printing. to the City's standard kid documents and made PROJECT ADMINISTRATION AN INSPECTION: WCB will assist the City with the pr property owners through the pea iod. of tl caring conferee ;initial clearing and continued contact, with affected 'fort. WCB will provide full time inspection for the first few days of clearing, gradually declining to part time (2 -4 hours /day) as the contractor demonstrates a firm understanding of the stal cutting and cleanup standards required. WCB will provide survey stakes not exceeding a foot grid identifying the ground and avigation cut elevation to guide the cutting and /or topping of trees. Additional stakes will be provided where required to check and complete the work, WCB will prepare d rectives, and change orders as directed by the City as well as prepare pay estimates bi- irionthly. Project documentation consisting of daily reports and picture logs as well as other required documentation will. be maintained though. out the project culminating in the FAA Grant close out documen COST ESTIMATE: Fire following estimate is based on the known sensitivity of this project and the assumption that the City desires fo con intro requiring WCB's assistance with property owners through the project as well as a reasonable level of oversight and control of the contractor operations during logging operations. Project Scopin ; City /Airport lands Engineer 8 Hrs. (ri) $ 135,00 Drafting 4 Hrs. @, 8100.00 81,080.00 S 400.00 Project Seeping private land (to date and estimated) Engineer 60 Hrs. (u 8135.00 8 8,100.00 Drafting 40 Hrs. @ $ 100.00 S 4,000.00 Project Development Engineer 40 Firs, ( $135.110 $ 5,400.00 Drafting 20 Hrs. Cu 8100.00 $ 2,000.00 Clerical 10 Hrs. (i7il $ 60.00 $ 600.00 Philip W. Bryson PE Hark E. Blanning PE Alan N. Corthell PE Fraok W. Wince PE (Ret.) r'_. Cases' Mathieu PE Bid Process Engineer 8 Hrs. ((jij 8135.00 1`080.00 Clerical 8 Hrs. 679, 60.00 4RAAO (includes p/iohog ]VDayCLrur|*g Contract Engineer 20 \{/s. 62$135.00 2J00.00 Bug.Tc,k |32Rrs. �0885!N Sl|,720.O0 Surveying (Davis Bacon) 5,000.00 Project and Grant Closeout Engineer 4 Hrs. 6D813500 8 540.00 Eog.TeJh. 24 Hrs. @ 85.00 32`040.00 Tont, 844,640.00 Pre (irant lunding necessary to lake the proieeT thouuub(hchidprnccxs is cstimated at. $ I3`140.00. The remaining 821`500,00 could be deferred and included in (bc FAA Grant Application. Should you have any questions pertaining to our assumptions and approach to this clearing project please does not hesitate to call me in for a meeting to discuss the scope of work as set forth. Sincerely Vice President, VVioer-CoAk -Bryson Philip vc Bryson vE Mari: E.m,^"i.grs ulaum Bonbon pe Frank vu,n*xPo(xm) E. Casey Madden PE