HomeMy WebLinkAboutOrdinance No. 2626-2012the city of
K NAL ALASKA
Suggested by: Administration
CITY OF KENAI
ORDINANCE NO. 2626 -2012
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
GENERAL FUND ESTIMATED REVENUES AND APPROPRIATIONS BY $231,638 FOR
COSTS IN EXCESS OF BUDGETED AMOUNTS AND AUTHORIZING A BUDGET
TRANSFER WITHIN THE GENERAL FUND IN THE AMOUNT OF $33,000.
WHEREAS, above average snowfall this past winter required overtime by City personnel
in excess of budgeted amounts, $29,088; and,
WHEREAS, additional overtime at the City dock in managing the 2011 State imposed
Personal Use Fishery was unbudgeted, $7,674; and,
WHEREAS, the recruitment period for the City's Information Technology Manager was
longer than expected requiring contract support in excess of budgeted, $7,000; and,
WHEREAS, overtime by the City's previous capital projects manager was not budgeted
and was the result of extra hours worked prior to leaving the employment of the City,
83,603; and,
WHEREAS, the Communications Department implemented a new computer aided
dispatch system this fiscal year which required unbudgeted overtime during the
training phase for the new system, $4,627; and,
WHEREAS, employee attrition and larger than expected annual leave cash outs have
depleted leave and unemployment insurance accounts in various departments
requiring additional funds to complete the fiscal year $39,504, and,
WHEREAS, modifications to administrative work schedules had and adverse impact of
Fire Department overtime and the administration has been working with the
department on a new and more efficient response matrix to reduce future overtime
needs, S 140,142; and,
WHEREAS, Ordinance 2599 -2011 mistakenly allocated insurance savings from workers
compensation to other insurance types and transferred the available budget. $33,000
of the insurance savings is related to workers compensation and this ordinance will
correct the misallocation; and,
WHEREAS, supplemental funds and a budget transfer are needed for the remainder of
the fiscal year to continue City services.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that estimated revenues and appropriations be increased as follows:
New Text Underlined• [DELETED TEXT BRACKETED'
Ordinance No. 2626 -2012
Page 2 of 3
General Fund
Increase Estimated Revenues:
Appropriation of Fund Balance
State of Alaska - PERS On- behalf Funding
$219,483
12,155
52638
Increase Appropriations:
Manager - Leave $ 5,100
Police - Leave 13,255
Public Works Administration - Leave 2,000
Library - Leave 6,508
Recreation - Leave 2,078
Parks - Leave 2,078
Buildings - ESC 6,760
Parks - ESC 1,283
Fire - Overtime 106,000
Streets - Overtime 22,000
Communications - Overtime 3,500
Public Works Administration - Overtime 2,725
Dock - Overtime 6,200
Manager - Medicare 59
Police - Medicare 192
Fire - Medicare 1,535
Communications - Medicare 51
Public Works Administration - Medicare 69
Streets - Medicare 319
Library - Medicare 96
Recreation - Medicare 33
Parks - Medicare 33
Dock - Medicare 90
Fire - PERS 23,320
Communications - PERS 770
Public Works Administration - 599
Streets - 4,840
Dock - 990
Non - Departmental - PERS 12,155
Non - Departmental - Professional Services 7,000
$231.638
New Text Underlined [DELETED TEXT BRACKETED
Ordinance No. 2626 -2012
Page 3 of 3
BE IT FURTHER ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that
the following budget transfer be authorized:
General Fund
Budget Decrease
Police - Workers Compensation Insurance $13,000
Fire - Workers Compensation Insurance 17,000
Streets - Workers Compensation Insurance 3,000
S33 000
Budget Increase
Non - Departmental - Insurance
$33 000
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this second day of May,
2012.
Approved by Finance:
PAT PORTER, MAYOR
Introduced: April 18, 2012
Adopted: May 2, 2012
Effective: May 2, 2012
New Text Underlined' [DELETED TEXT BRACKETED]
KENAI, ALASKA
//Village with a Past, C# with a Future"
FINANCE DEPARTMENT
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014
To: Rick Koch, City Manager
From: Terry Eubank, Finance Director
Date: April 12, 2012
Re: Ordinance 2626 -2012
With the end of the fiscal year approaching the Finance Department has been working with
various City departments to review their budgets. As a result a number of needed adjustments
have been identified for General Fund departments. A memo has been provided by each
department head in support of their needed adjustments. This memo will address supplemental
funding identified in the 3'" and 6'h WHEREAS's as well as the budget adjustment in the 8'"
WHEREAS.
WHEREAS -3
The FY12 Budget included funding for information technology (IT) professional services during
the period of recruitment for the new IT Manager. The recruitment period extended beyond the
budgeted period requiring one month of extra professional services to maintain the City's IT
network. Additional funding in the amount of $7,000 is being requested to cover these expenses.
WHEREAS — 6
Employee attrition and larger than expected annual leave cash outs have depleted wage accounts
in various departments requiring additional funds to complete the fiscal year $39,504:
Manager — Leave
Police — Leave
Parks - Leave
Parks — Unemployment
Recreation — Medicare
Public Works — Medicare
Library — Leave
$5,100
$13,255
$2,078
$1,283
$33
$29
$6,508
Manager - Medicare
Police — Medicare
Parks - Medicare
Recreation — Leave
Public Works — Leave
Buildings — Unemployment
Library — Medicare
$59
192
$33
$2,078
$2,000
$6,760
$96
WHEREAS -8
Ordinance 2599 -2011 authorized a budget revision transferring savings from the City's insurance
renewal to an information technology. In preparation of the ordinance I mistakenly calculated
the insurance savings only on general liability and property coverage. The actual savings of
$96,260 is correct but $38,096 of the savings was related to workers compensation coverage.
Ordinance 2626 -2012 will correct this mistake by moving available budget from workers
compensation accounts back into the City's insurance account.
the uyuf
KENAI, ALASKA
17NIlaye with a Past, Cc ty with a Future
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 11111r
ME
O' " - \DUM
TO: Rick Koch, City Manager /
FROM: Sean Wedemeyer, Public Works Director ,41 /4
DATE: April 12, 2012
SUBJECT: INCREASING GENERAL FUND APPROPRIATIONS
1992
Rick,
Above average snowfall during this past winter required overtime by City
personnel in excess of budgeted amounts.
Additional overtime at the City dock in managing the 2011 Personal Use (Dipnet)
Fishery was unbudgeted. An additional person was hired to manage the
increased traffic and hours of operation in 2011. The proposed FY 2013 includes
a budget item for this position.
Overtime by the City's previous capital projects manager was not budgeted and
was the result of extra hours worked prior to leaving the employment of the City.
This is the basis for the request for an increase in the General Fund
Appropriations in Ordinance No. 2626 -2012.
KENAI ALASKA
"Viffa "e with a Past, Gi with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014
MEMO:
TO: City Manager Koch
FROM: Fire Chief Tilly
DATE: April 12, 2012
SUBJECT: Ordinance 2626 -2012
Rick,
This memo addresses Ordinance 2626 -2012 specifically p7 Whereas. Changes to
the work schedules of two of the administrative staff originated from a desire to
meet the workloads and increase the accessibility to their respective offices by
the public, contractors and other agencies that they closely work in conjunction
with. Because of this change, there was a decrease in the ability to cover
scheduled leave. Work has proceeded to address the recall system which will be
initiated soon and addressing of the response matrix for the department will
have positive effects on future overtime needs.
y111►
1992
the c/yaf
KENAI, SKA
ME
"Village with a Past Ci y with a Future"
Kenai Police Department ,o®
107 S. Willow St., Kenai, Alaska 99611
Telephone: 907- 283 -7879 / FAX: 907 - 283 -2267
o:
TO: Rick Koch — City Manager
FROM: Gus Sandahl — Police Chief
DATE: 4/12/12
SUBJECT: Communications Overtime Appropriation
The dispatch (communications) overtime account is currently depleted to a negative
balance of $5,029.55. The dispatch center had a vacancy for a month, which left the
department with $3,602.56 in unspent salaries to offset the overtime depletion. Despite
the unspent salaries, the overtime balance will still have a negative balance at year end.
The primary reason for the significant overtime depletion was a result of acquiring CAD
(Computer Aided Dispatch). This was a Borough grant funded project that brought our
dispatch center more into the 21' Century. Instead of hand writing all of the dispatch
oriented activity, it is now entered via CAD. The dispatchers are now proficient with
CAD entries, and overtime has subsequently decreased. However, the initial
implementation of CAD required significant overtime to train dispatchers on its use.
I am requesting an appropriation of $3,500 to the general fund, communications overtime
account to provide adequate overtime funding for the dispatch center for the remainder of
FY 12. The communications supervisor and I will monitor the communications overtime
availability with a conservative mindset (as always).
1992