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Home My WebLink AboutOrdinance No. 2698-2013Suggested by: Administration CITY OF KENAI NO. 2698 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING GENERAL FUND ESTIMATED REVENUES AND APPROPRIATIONS BY $83,721 FOR COSTS IN EXCESS OF BUDGETED AMOUNTS. WHEREAS, an employee's absence and subsequent return to work with working restrictions has resulted in additional department overtime and the extension of employment of a temporary employee in excess of previously budgeted amounts by $25,288; and, WHEREAS, the upcoming conversion of the City's payroll system to paying bi- weekly compared to the current monthly payment schedule will require professional assistance from the software provider at an estimated cost of $7,500; and, WHEREAS, the City's decision to not move forward with Siemens Technology as the City's contractor with the Alaska Housing loan program requires payment for preliminary engineering services in the amount of $15,535 that was not previously budgeted; and, WHEREAS, employee attrition and larger than expected annual leave cash outs have depleted leave accounts in various departments requiring additional funds in the amount of $14,000 to complete the fiscal year; and, WHEREAS, at the time of adoption, the FY 13 Budget assumed 17% of the City Planners time would be spent assisting in the management of Airport Lands and due to other work demands this transition has not occurred and these wages are more properly reported in the General Fund's Planning Department. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form: That this is a non -code ordinance. Section 2. That estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $80,927 State of Alaska - PERS On- behalf Funding 2,794 $$7 New Text Underlined; [DELETED TEXT BRACKETED[ Ordinance No. 2698 -2013 Page 2 of 2 Increase Appropriations: Legal- Leave $ 8,500 Finance - Professional Services 7,500 Shop - Regular Wages 13,000 Shop - Overtime 7,500 Shop - Social Security 800 Shop - Medicare 300 Shop - PERS 1,650 Shop - Workers Compensation Insurance 1,000 Buildings - Professional Services 15,535 Land - Regular Wages 12,687 Land - Leave 634 Land - Medicare 193 Land - PERS 2,791 Land - Workers Compensation 51 Land - Unemployment 67 Land - Health 2,712 Land - Supplemental Retirement 507 Buildings - Leave 5,500 Non - Departmental - PERS 2,794 PASSED BY THE COUNCIL OF THE CITY 2013. ATTEST: San r Modigh, tity Clerk Approved by Finance: $83.721 OF KENAI, ALASKA, this 15th day of May, PAT PORTER, MAYOR Introduced: May 1, 2013 Adopted: May 15, 2013 Effective: May 15, 2013 New Text Underlined; [DELETED TEXT BRACKETED] %1. r L'i !7 the V To: Rick Koch, City Manager "Villaye with a Past, C# with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Supplemental appropriations for Finance Department Professional Services. The Finance Department is in the process of converting the City's payroll accounting system to issues paychecks to employees on a bi- weekly basis as opposed to the current monthly basis. This conversion will eliminate many problem areas and control deficiencies of the current system but will require consulting assistance from the City's software provider in the amount of $7,500. This is a onetime cost and the converted system will be online and processing checks by July 1, 2013. u To: Rick Koch, City Manager "X'I&9e with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 From: Terry Eubank, Finance Director Date: April 24, 2013 Re: Siemens Technology Inc. as the City's contractor for the Alaska Housing Energy Assistance Program The determination that continuing with Siemens Technology Inc. as the City's contractor for the Alaska Housing Finance Corporations Energy Assistance Loan Program is not in the best interest of the City requires the City to compensate Siemens for the work performed to date at a total cost of $23,899 the will be divided amongst the funds who received benefit from this work. $15,534, $1,195, $2,390, and $4,780 will be paid by the General Fund, Congregate Housing Fund, Airport Fund, and Water & Sewer Fund respectively. The administration continues to explore other options of accessing these loan funds and implementing the energy saving measures identified by Siemens during their work. "'Villaye with a Past, Gt�Y wA a fid"re" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 / FAX: (907) 283 -3014 www.ci.kenai.ak.us theu�of KENAI, ALASKA Kenai U l� 1IIIf1 2011 MEMO* TO: Terry Eubank, Finance Director FROM: Christine Cunningham, Assistant to City Manager illkl THROUGH: Rick Koch, City Manager DATE: January 31, 2013 SUBJECT: City of Kenai Annual Budget July 1, 2012 — June 30, 2013 The City of Kenai Annual Budget July 1, 2012 — June 30, 2013 included allocation for personnel staffing as it relates to City -owned land as follows: Airport Fund (Other Buildings and Areas): Assistant to the City Manager Range 12 .33 Full Time Equivalent City Planner Range 16 .17 Full Time Equivalent Land Documentation Specialist Range 3 .25 Full Time Equivalent General Fund (Planning & Zoning Department): Land Documentation Specialist Range 3 .25 Full Time Equivalent General Fund (Land): Land Documentation Specialist Range 3 .50 Full Time Equivalent Prior to July 1, 2012, the Assistant to the City Manager was responsible for the administration of airport Lands under the direction of the City Manager, and one -half of the position was charged to the Other Buildings and Areas budget to reflect the duties of the position as an Assistant to the City Manager as well as supporting the administration of Airport Lands. As part of the FY13 budget process, the Assistant to the City Manager position was re- classified to include Human Resource duties, and a transition plan was put in place to transfer Airport leases to the Planning & Zoning Department with a long -term plan to transfer all files pertaining to City -owned lands to the Planning Department. The above Page 2 of 2 January 31, 2012 City of Kenai Annual Budget July 1, 2012 — June 30, 2013 allocation represents the short-term plan to transfer the administration of Airport Lands to the Planning & Zoning Department. Additionally, the Assistant to City Manager position was reclassified to Human Resource Specialist, and human resource duties were transferred to the position. Due to the demands placed on the Planning & Zoning Department during the Comprehensive Plan process, the transfer of Airport land related duties did not occur, and the Assistant to City Manager /Human Resource Specialist continued to be responsible for the administration of Airport lands. The position listed as "Land Documentation Specialist' was recruited as a "Temporary Lands Assistant' working under the direction of the Assistant to City Manager /Human Resource Specialist for a period of four months to correctly identify, scan, and record the deeds and patents for City -owned lands, including Airport lands. Based on the above changes that have occurred since the approval of the FY13 Budget, the allocation for personnel staffing as it relates to City -owned land should be amended as follows: Airport Fund (Other Buildings and Areas): Assistant to the City Manager/ Human Resource Specialist Range 15 .33 Full Time Equivalent Temp. Lands Assistant Range 9 .50 Full Time Equivalent General Fund (Planning & Zoning Department): City Planner Range 16 1.00 Full Time Equivalent General Fund (Land): Temp. Lands Assistant Range 9 .50 Full Time Equivalent Please let me know if you need any additional information. cc: Mary Bondurant, Airport Manager Marilyn Kebschull, City Planner / ""Vi'llaye with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 ls�a Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 tllll� .:,.. 1992 �� Meei ,af �/ MEMORANDUM KENALALA SKA TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director DATE: April 24, 2013 SUBJECT: Ordinance 2698 -2013 Increasing General Fund Estimated Revenues and Appropriations by $62,323 for Costs in Excess of Budgeted Amounts Rick, Ordinance 2698 -2013 increases the General Fund Estimated Revenues and Appropriations by $62,323. The Temporary Mechanic approved by Ordinance 2673 -2013, along with overtime performed by the Shop Foreman, Mechanic and Temporary Mechanic, allowed the shop to keep up with the day to day repair of equipment breakdowns. With the return of the permanent Mechanic on light duty, we have begun to tackle the backlog of equipment that is overdue for scheduled service and preventative maintenance. It is in the best interest of the City to continue to fund the Temporary Mechanic until our permanent Mechanic is able to return to full duty. Please see a memo(s) from Terry Eubank explaining the remaining increases to other accounts.