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HomeMy WebLinkAboutResolution No. 2011-11tAr <<'fy of KENG ALASKA CITY OF KENAI RESOLUTION NO. 2011 -11 Suggested by: Finance Department A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING AMENDMENT OF THE REGULATIONS OF THE KENAI COMMUNITY LIBRARY TO DELETE REFERENCES TO SPECIFIC FEES AND SERVICE CHARGES SO THAT THOSE FEES AND CHARGES WILL BE AS SET FORTH IN A COMPREHENSIVE FEE SCHEDULE ADOPTED BY THE CITY COUNCIL. WHEREAS, the City Council has adopted regulations governing various fines and other charges imposed by the Kenai Community Library when a borrower does not timely return an item or when an item is damaged or lost; and, WHEREAS, the City Code provides for the establishment of a comprehensive fee schedule to establish rates, charges, and fees of the City and the City is in the process of adopting such a fee schedule to create a primary location where all charges, rates, and fees of the City are set forth; and, WHEREAS, the creation of a fee schedule to be approved by resolution of the Council will provide increased flexibility in the City's management of its charges, rates, and fees; and, WHEREAS, it is in the best interests of the City to move the specific charges, rates, and fees of the Kenai Community Library to the comprehensive fee schedule rather than in its separate codes of regulation. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF' THE CITY OF KENAI, ALASKA, that: 1. Paragraphs 2, 3, 4, and 5 of the Library Regulations for the Kenai Community Library are hereby amended to read as follows: 2. LATE FEES [A. TEN CENTS ($0.10) PER DAY ON BOOKS LOANED FOR A THREE (3) WEEK PERIOD. B. ONE DOLLAR ($1.00) PER DAY ON VIDEOS, DVDS AND NON BOOK MATERIALS. C. THREE DOLLARS ($3.00) PER DAY ON CASSETTE PLAYERS, SCREENS OR PROJECTORS. D. THE MAXIMUM LATE FEE ACCRUAL PER ITEM IS TEN DOLLARS ($10.00).] New Text Underlined; [DELETED TEXT BRACKETED] Resolution No. 2011 -11 Page 2 of 4 All fees for the late return of library materials shall be as set forth in the City's schedule of fees adopted by the City Council. 3. SERVICE AND REPLACEMENT CHARGES [A. FULL] The replacement cost of books or other materials that are lost or damaged beyond repair shall be as set forth in the City's schedule of fees adopted by the City Council. All replacement fees for any item, including but not limited to a library identifier(barcode, lost library cards, record sleeves, hang -up bags, and AV or cassette containers, shall be as set forth in the City's schedule of fees adopted by the City Council. [B. IF THE CURRENT REPLACEMENT COST OF THE LOST OR DAMAGED ITEM IS UNAVAILABLE, THE DEFAULT REPLACEMENT COST FOR EACH ITEM IS AS FOLLOWS: TWENTY -FIVE DOLLARS ($25.00) FOR HARDBACK BOOKS THIRTY -FIVE DOLLARS (535.00) FOR JUVENILE REFERENCE MATERIALS TWENTY DOLLARS ($20.00) FOR MUSIC CDS FIVE DOLLARS ($5.00) FOR PERIODICALS FORTY DOLLARS ($40.00) FOR CD -ROMS FORTY -FIVE DOLLARS ($45.00) FOR ALASKAN GOVERNMENT DOCUMENTS TWENTY DOLLARS (520.00) FOR AUDIO BOOKS TWENTY -FIVE DOLLARS (S25.00) FOR VIDEOS AND DVDS TWENTY -FIVE DOLLARS (525.00) FOR INTERLIBRARY LOAN MATERIALS OR THE ACTUAL COST CHARGED TO THE CITY OF KENAI BY THE LENDING LIBRARY, WHICHEVER IS HIGHER FORTY -FIVE DOLLARS ($45.00) FOR ADULT REFERENCE MATERIALS TWENTY DOLLARS ($20.00) FOR JUVENILE KITS THIRTY -FIVE DOLLARS ($35.00) FOR MICROFILM REELS OR FOR MICROFICHE FLAT FILMS FIFTEEN DOLLARS ($15.00) FOR PAPERBACK BOOKS SIXTY DOLLARS ($60.00) FOR FISHING RODS AND REELS. C. ACTUAL COST FOR REBINDING A DAMAGED BOOK THAT MAY BE REBOUND. D. TWENTY DOLLARS ($20.00) FOR PROCTORING TESTS.] New Text Underlined; [DELETED TEXT BRACKETED] Resolution No. 2011 -11 Page 3 of 4 4. REPLACEMENT CHARGES A. ONE DOLLAR ($1.00) FOR EACH LIBRARY IDENTIFIER /BARCODE. B. TWO DOLLARS ($2.00) FOR LOST LIBRARY CARD. C. THREE DOLLARS ($3.00) FOR RECORD SLEEVES, HANG -UP BAGS OR AV OR CASSE'1 FE CONTAINERS.] [5J4. DAMAGES [A. TWO DOLLARS ($2.00) PER PAGE FOR TORN OR DEFACED PAGES OR COVERS. (PAGES OR COVERS CONTAINING SCRIBBLING, WRITING OR PAGES THAT HAVE BEEN MENDED WITH SCOTCH TAPE OR LIKE MATERIAL ARE CONSIDERED DEFACED.) THE CHARGE SHOULD NOT EXCEED THE ACTUAL COST OR REPLACEMENT COST OF THE ITEM. B. IF LIBRARY MATERIALS ARE DAMAGED TO THE EXTENT THAT ANY PART OF THEM ARE ILLEGIBLE, CHARGES UNDER PARAGRAPH 3(A) ABOVE WILL BE APPLICABLE.] All fees for damaged, torn, or defaced pages or covers, including any pages or covers that have been mended with scotch tape or like material or pages or covers that contain scribbling or writing shall be as set forth in the City's schedule of fees adopted by the City Council. [6]5. RENEWALS Books and /or other library materials may be renewed in person, on -line or by telephone once if not reserved. [7]6. USE OF LIBRARY CONFERENCE ROOM Use of the library conference room is limited to general government and library related events or meetings. [8]7. EXHIBITS Only governmental or library related exhibits may be displayed at the library. 2. The Internet Offerings and Limitations policy of the Kenai Community Library Polices, is amended to read as follows: New Text Underlined [DELETED TEXT BRACKETED] Resolution No. 2011 -11 Page 4 of 4 ATTEST: INTERNET OFFERINGS AND LIMITATIONS Library access to the Internet is available at work stations that use software designed to browse the World Wide Web (WWW). Dial in access is not available through the library. You will need a current Kenai Community Library card or photo identification in order to check in for computer use. Computer use is limited to one (1) time per day. The library offers both sit -down timed stations (one (1) hour in the winter, forty -five (45) minutes in the summer) and expresses terminals (twenty (20) minutes.) You may not use your own software programs on the library computers, nor install any programs or drivers on the library computers. This will help prevent computer viruses that are common on public computers. Bring your own used disk or drive, formatted for an IBM PC compatible, if you wish to save files. There is a system printer for printing [at twenty -five cents ($0.25) per page] and the cost for printing shall be a per page cost as set forth in the City's schedule of fees adopted by the City Council. Misuse of the computer or Internet access will result in loss of your computer privileges. Because of library scheduling, Internet trained staff may not always be available. 3. This Resolution shall become effective on March 2, 2011. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this second day of February, 2011. Carol L. Freas, City Clerk Approved by Finance: J 77 -Q) PAT PORTER, MAYOR New Text Underlined; [DELETED TEXT BRACKETED] KENAI, ALASKA "Vi &ye with a Past, Ci y with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 ext 221 FAX: 907 283 -3014 To: Rick Koch, City Manager 7/ From: Terry Eubank, Finance Director Date: January 27, 2011 Re: Resolutions 2011 -09, 2011 -10, 2011 -11, 2011 -12, and 2011 -13. The above Resolutions, in conjunction with Ordinance 2528 -2011, are being presented for your consideration as part of the project to standardize the method by which City fees, charges and licenses are set and amended, and to create a single source for City fees, charges and licenses. This process began with the September 28, 2010 council work session. Step one of the project was completed with the adoption of Ordinance 2520 -2010 on December 1, 2010. Ordinance 2520 -2010 clarified the setting of all fees shall be by the City Manager, unless otherwise provided in the Kenai Municipal Code (KMC) of Ordinances, with approval by the City Council via resolution prior to becoming effective. Ordinance 2520 -2010 also established a City Schedule of Fees, Charges and Licenses. Step two of the project, Ordinance 2528 -2011 and Resolutions 2011 -09 through 2011 -13, is to remove all specific dollar references to fees, charges and licenses within the KMC and replace them with a reference to the City's Schedule of Fees, Charges and Licenses. Ordinance 2528- 2011 will become effective March 2, 2011 if adopted at the February 2 Council Meeting. Similarly the effective date for each of the resolutions has been delayed until March 2, 2011. The third and final step in the project will be presentment of a Resolution to adopt the City's new Schedule of Fess, Charges and Licenses. This resolution will be presented for Council consideration at the February 16 Council meeting. While there will be no change in most fees, minor changes are expected for such things as to accommodate the City's credit card acceptance policy and to adjust fees to reflect actual City costs. The effective date of this resolution will be March 2, 2011 allowing for multiple public hearings at the pleasure of Council.