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HomeMy WebLinkAboutResolution No. 2011-25the city of KENAI, ALASKA CITY OF KENAI RESOLUTION NO. 2011 -25 Suggested by: Administration A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE GENERAL FUND TO REDIRECT AN AMOUNT PREVIOUSLY APPROPRIATED FOR AN ALTERNATIVE ENERGY PROJECT TO THE CITY'S MUNICIPAL PARK PLAYGROUND EXPANSION PROJECT AND THE CEMETERY IMPROVEMENT PROJECT. WHEREAS, the City's FY2011 Budget included amounts for a study to determine if wind generators would be feasible at various City facilities and an additional amount to install a generator should a site be determined to be viable; and, WHEREAS, the conclusion of the study was that absent significant grant funding, no City facility possessed the needed attributes to economically justify the installation of a wind generator; and, WHEREAS, based upon the study's conclusion, the need for the $90,000 appropriated for installation of a wind generator is available for redirection to other projects; and WHEREAS, the Municipal Park Playground Expansion Project has neared completion of the conceptual design phase and is in need of additional funding to move the project into the detailed projected engineering and design phase; and, WHEREAS, the estimated cost for final project engineering and design is $30,000 with any excess funds applied to the construction phase of the project; and, WHEREAS, the City Cemetery Improvement Project will accomplish needed improvements at the cemetery to include replacement or installation of corner markers on grave plots, redesigning of plot layouts, coordination of surface and subsurface survey data, and site preparation for columbarium foundation construction; and, WHEREAS, it is anticipated that onsite work at the City Cemetery will commence shortly after snow melt; and, WHEREAS, the estimated cost for improvements at the cemetery are $60,000 with any excess funds applied to the construction of a columbarium. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the following budget transfer be made: Resolution No. 2011 -25 Page 2 of 2 General Fund Decrease: Non Departmental Transfer to Alternative Energy Project Fund Increase: Non Departmental Transfer to Municipal Park Playground Expansion Project Fund Non Departmental Transfer to Cemetery Improvement Project Fund Non Departmental Transfer to General Fund (Unreserved) PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of March, 2011. ATTEST: Carol L. Freas, City Clerk Approved by Finance: PAT PORTER, MAYOR $90,000 $30,000 $30,000 $30,000 the uyaf j/ KENAI, ALASKA MEMO: TO: City Council FROM: Rick Koch DATE: March 10, 2011 SUBJECT: Resolution 2011 -25 V llaye with a Past, Ci with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 FAX: 907 283 -3014 1 1111i The purpose of this correspondence is to recommend Council approval of the above referenced resolution, the purpose being to authorize a budget transfer within the General Fund to provide funding for: 1. The design of a playground expansion at Municipal Park 2. Labor, survey, equipment and materials to re- monument and /or monument the corners of cemetery plots. 3. Establish control monumentation to facilitate finding plot corners. 4. Correlate surface and subsurface survey data in order to identify usable areas within cemetery 5. Provide City Clerk with updated cemetery layout data 6. Purchase and install 48 niche columbarium. The funding for the above would be transferred from the Alternative Energy Project (wind power generation) project that was included in the FY11 budget. This funding is available as the project was determined to not be cost /benefit justified by a consultant performed feasibility study. It is Administrations intent to hire a temporary worker for the summer season beginning approximately April 1 to locate and replace cemetery plot corner monuments. The first priority will be to locate or install corner monuments on plots that have been sold but not yet utilized. The second priority will be to locate /install monuments on plots that are platted /available, but not yet sold. The third priority will be to modify plot layouts to provide for walkways and install corner monumentation. Work will be accomplished by our temporary hire and a survey consultant. It is important that plot corner monumentation is installed for all cemetery plots and coordinated with control monumentation to facilitate locating cemetery plots in the future. I have attached a copy of the administrative burial policy and procedures utilized by Parks and Recreation. As you can see the installation of plot corner monuments is critical. This transfer will also provide funding to move forward with the construction of a 48 niche Columbarium at the Kenai Municipal Cemetery during the 2011 construction season. Thank you for your attention in this matter. KENAI MUNICIPAL CEMETERY COST ESTIMATE FOR REPLACEMENT /PLACEMENT OF CEMETERY PLOT CORNERS, SURVEY AND CONSTRUCTION OF COLUMBARIUM (48 NICHES) Replacement /Placement of Cemetery Plot Corners Cost Item Description Laborer (S.T) Laborer (0.T.) Equipment Stakes /Monuments Survey /Calculation Unit HR HR LS LS LS Quantity 1100 100 1 1 1 Unit Cost 13.30 19.80 750.00 2,500.00 10,000.00 Sub -Total Sub -Total 14,630.00 1,980.00 750.00 2,500.00 10,000.00 29,860.00 1 Columbarium, Phase 1 Unclassified Excavation Classified Fill Backfill Concrete Columbarium Structure (48 Niches) Freight Cost Item Description Unit Quantity Unit Cost Sub -Total CY Ton CY EA LS 200 360 40 12.00 14.00 200.00 9,500.00 4,500.00 Sub -Total 2,400.00 5,040.00 8,000. 9,500.00 4,500.00 29,440.00 Project Component Replacement /Placement of Cenetery Plot Corners Columbarium, Phase I Cost 29,860.00 29,440.00 Total 59,300.00 wa KENAI, ALASKA NV MEMO: Tillage with a Past, Gc with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 FAX: 907 283 -3014 '111 TO: Bob Frates, Director Park Recreation FROM: Rick Koch DATE: November 15, 2010 SUBJECT: Kenai Memorial Cemetery, Burial Policy Procedures The purpose of this correspondence is to enact certain policies and procedures establishing guidance in transmitting information, and locating burial plots. These policies and procedures are effective immediately. SCOPE This policy and procedure is prepared for the City of Kenai's Parks Recreation Department to facilitate effective maintenance and operation of the Kenai Memorial Cemetery, specifically as it pertains to grave plot preparation. It defines and describes procedures that should be followed in applying policy. POLICY It is the policy of the City of Kenai Parks Recreation Department to ensure the accurate placement of individuals interred at the Kenai Memorial Cemetery, and to maintain survey monumentation in the cemetery. PROCEDURE FOR PLOTS RESERVED IN ADVANCE OF A BURIAL (RESERVATION ONLYI 1. Upon purchase of a grave plot the City Clerk shall submit documentation to the Parks Recreation Director consisting of the following: a. A map /sketch showing the location of the grave plot b. The cemetery plot application /information form 2. The Parks Recreation Director will verify the location of the plot and record that action by accomplishing the following: 1992 a. Recover survey monumentation identifying the four corners of the plot. b. If monumentation cannot be recovered then monumentation must be set, or re- set to identify the four corners of the plot. This may require the services of a and surveyor. c. The Parks Recreation Director must verify there are no conflicts with other graves or improvements /features in the cemetery. 3. The Parks Recreation Director will submit the "Plot Location Inspection Worksheet" (attached), items 1 -7, to the City Clerk to verify that the plot is located, corners found and /or set, and there are no conflicts with other graves or features in the cemetery. PROCEDURE FOR PLOTS RESERVED AT THE TIME OF BURIAL. OR WHEN THERE IS A BURIAL IN A PREVIOUSLY RESERVED PLOT "RESERVATION BURIAL" or "BURIAL 1. The City Clerk shall submit documentation to the Parks Recreation Director consisting of the following: a. A map /sketch showing the location of the grave plot b. The cemetery plot application /information form 2. The Parks Recreation Director will verify the location of the plot and record that action by accomplishing the following: a. Recover survey monumentation identifying the four corners of the plot. b. If monumentation cannot be recovered then monumentation must be set, or re- set to identify the four corners of the plot. This may require the services of a land surveyor. c. The Parks Recreation Director must confirm there are no conflicts with other graves or improvements /features in the cemetery. 3. The Parks Recreation Director will place lathe /cones over four monumented corners and place one lathe /cone in the middle of the plot for the purpose of identifying the location of the plot. 4. The Parks and Recreation Director will inform the City Clerk (via e-mail) that the plot has been located, monuments have been recovered and marked, there are no conflicts with other cemetery features, and the plot is ready for excavation. 5. Subsequent to the grave being excavated, but prior to interment, the Director of Parks and Recreation shall inspect the gravesite to ensure grave is located within the correct plot limits and provide written verification on "Plot Location Inspection Worksheet for Burial," items 1 -8. The completely executed form will be submitted to the City Clerk for the Cemetery Records. 6. Following the burial, the Director of Parks Recreation will inspect the plot to ensure excavated materials have been returned to the plot and there is no encroachment on adjacent plots of any materials, headstones, memorials, fences, etc. MEMO: Village with a Past, ti with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 283 -7535 FAX: 907 283 -3014 '1111' 1992 TO: Rick Koch, City Manager FROM: Robert J. Frates, Parks Recreation Director DATE: March 9, 2011 SUBJECT: Council Resolution No. 2011- 25 The purpose of this correspondence is in support of the request for funding to pay for detailed Civil Landscape Architectural Engineering services for the upcoming Municipal Park Playground Expansion Project. The conceptual design phase of the project is nearing completion and the requested additional funding will allow the project to continue moving forward to the next phase of detailed design and engineering. The next phase of engineering services needed for this project include survey and field work, drainage design, site utility layouts, landscape architecture, and parking. The requested $30,000 is expected to accomplish those tasks with any excess funds being applied to the actual construction of the improvements.