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Home My WebLink AboutResolution No. 2011-77Mr KENAI, ALASKA Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2011 -77 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING THE PURCHASE OF DATACENTER EQUIPMENT FROM GOVERNMENT COMPUTER SALES INC. WHEREAS, the Finance Department needs to purchase equipment for a new datacenter with prices exceeding $25,000; and, WHEREAS, Dell Marketing L.P. is listed as a contractor for the Western States Contracting Alliance, Computer Equipment, Peripherals & Related Services (WSCA /NASPO -MN) contract; and, WHEREAS, Government Computer Sales Inc. is the exclusive agent on Dell's WSCA contracts in Alaska. WHEREAS, KMC 7.15.050(f) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment is purchasable under the contract of another governmental agency in which contract the City is authorized to participate; and, WHEREAS, Government Computer Sales Inc. was able to provide pricing lower than that of the WSCA contract. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Finance Department is authorized to purchase datacenter equipment from Government Computer Sales Inc. using free market pricing for the amount of $26,635. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this seventh day of December 2011. PAT PORTER, MAYOR A'1'l'EST: C1 Lb44 --'( Corene Hall, Deputy City Clerk Approved by Finance: G� 2 KENAI, ALASKA "I/iWIaye with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907- 283 -3014 To: Rick Koch, City Manager From: Dan Castimore, IT Manager Date: November 30, 2011 Re: Datacenter Equipment Purchase Funding from the IT Capital Projects Fund is designated to purchase equipment for a new datacenter. The total cost of this equipment is $26,635.00. The Western States Contracting Alliance (WSCA) has a contract to provide all of the equipment we are looking to purchase. Dell Marketing L.P. is a participating member of this contract. Government Computer Sales (GCS) is the only Dell partner in Alaska authorized to provide purchasing using the WSCA contract. GCS was asked to provide WSCA prices, along with free market prices for comparison, for this equipment. The WSCA price was $28,545.20 and the free market price was $26,635. Per KMC 7.15.050(f) equipment may be purchased without giving an opportunity for competitive bidding if the equipment is purchasable under the contract of another governmental agency in which contract the City is authorized to participate. i am requesting that the City of Kenai purchase the attached equipment using free market pricing from GCS. I feel that this is appropriate as we are authorized to purchase from the contract without a competitive process, and this pricing is lower than that of WSCA. Attached is a copy of the WSCA quote and the GCS free market quote. Quoted To: Quote 31683 Dan Castimore City of Kenai dcastimore@ci.kenai.ak.us (907) 283-8244 We are pleased to Quote as follows: Date 11/15/2011 From: QUOTATION Page 1 of 1 Roy Frederick 794 University Ave, Suite 108 Fairbanks, AK 99709 Toll Free: (866) 424 -2766 Fax: (907) 474 -8307 Direct: (907) 474 -8306 ext 2235 Email: rfrederick@gcsit.com RE: APC Racks - Revised Description 1 1 APC NetShelter SX Colocation 2 x 20U 600mm Wide x 1070mm Deep Enclosure with Sides Black Part AR3200 2 3 APC NetShelter SX 42U 600mm Wide x 1070mm Deep Enclosure Part AR3100 3 2 APC NetShelter 2 Post Rack 45U #12 -24 Threaded Holes Black Part AR201 4 3 APC Vertical Cable Manager for 2 and 4 Post Racks with Covers, 6' Wide Part AR8650 5 5 APC Horizontal Cable Manager, 2U Double Side with Cover Part AR8601 6 5 APC Horizontal Cable Manager, 2U Single Side with Cover Part AR8600 7 3 APC Horizontal Cable Manager, 1U Single Side with Cover Part AR8602 8 1 APC Smart-UPS VT Rack Mounted 20kVA 208V w/2 batt mod exp. to 5, w /PDU & startup Part SUVTR2OKF2B5S 9 4 Rack PDU 2G, Metered, ZeroU, 5.7kW, 208V, (36) C13 & (6) C19 & (2) 5 -20 Part AP8861 10 6 Power Cord Kit (6 ea), Locking, C13 to C14, 1.8m Part AP8706S 11 2 Power Cord Kit (5 ea), C13 to C14, 0.6m Part AP9890 Unit Price $1,792.00 $1,198.00 $115.00 $624.00 $104.00 $85.00 $63.00 $15,009.00 $576.00 $106.00 $32.00 Amount $1,792.00 $3,594.00 $230.00 $1,872.00 $520.00 $425.00 $189.00 $15,009.00 $2,304.00 $636.00 $64.00 Above Pricing good for 20 days Unless otherwise noted quoted prices include shipping. Please reference Quote # 31683 when placing orders or making inquiries. All product and pricing information is based on latest information available. Subject to change without notice or obligation. TOTAL: $26,635.00 Dell Named Strategic Partner Dell WSCA Proposal CERTIFIED PARTNER Dell WSCA Agent ID: AG94ACB Serving Your Information Technology Needs Since 1989 Presented To: Dan Castimore City of Kenai dcastimore@ci.kenai.ak.us RE: APC Racks - Revised Dan: Alaska WSCA Contract: # 827160 Date: 11/15/2011 Reference No: 111129057 -2 We are proud to assist you with the purchase of Dell solutions via the Alaska State WSCA Contract. Please take a moment to review the following quote(s) carefully. If complete and accurate, you have two easy options to process your order. I have provided details below. Please keep in mind that your purchase will be made with Dell Marketing L.P. in accordance with the terms and conditions that currently exist between your organization and Dell. Online Purchase: You can reduce your order processing time by 1 -3 days by processing your order online, Visit: www.dell.com /qto. Have the Dell quote number(s) listed on attached quote(s) ready. Your direct purchasing agreement with Dell will determine if you can purchase with a credit card or Purchase order number. Purchase Order: To ensure that your order gets processed accurately and timely please include the following information with your Purchase Order: Dell Quote Number Description, Quantity and Price "Ship -to" address, contact name and phone number "Bill -to" address and contact name Tax status (taxable or non - taxable) Vendor To: Dell Marketing L.P. One Dell Way Round Rock, TX 78682 Payment Terms (Net 30, Lease) Ship Method and Pricing Purchase Order Number Purchasing department contact name and phone number Signature of Authorized Company representative To submit your PO directly to Dell please fax it to 1 -512- 283 -7974. If you would prefer to have GCS assist you with; order accuracy, shipment tracking and delivery mitigation please send your PO to GCS via fax to: 907 - 474 -8307 or email to sales @gcsit.com. Please let me know if you have questions or need to make changes. I am ready to assist, Roy Frederick ISR rfrederick @gcsit.com (907) 474 -8306 x2235 Do you have questions or comments for Dell? Call or Email Eddy Chiella: eddy chiella @dell.com or 512- 946 -2723 GCS IT 1 Toll Free: 866 - 424 -2766 1 fax: 907 - 474 -83071 www.gcsit.com 1 sales @gcsit.com Page 1 of 2 DELL Date: 11/15/11 11:18:07 AM CEFlED PARRTITNER TOTAL QUOTE AMOUNT: Dell WSCA Agent ID: AG94ACB QUOTATION QUOTE #: 603766524 Customer #: 2319059 Contract #: AG94ACB Quote Date: 11/15/11 Customer Name: KENAI PENINSULA BOROUGH $28,545.20! Product Subtotal: i $28,545.20 Tax: ! $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: SOFTWARE & ACCESSORIES Product Quantity Unit Price Total NETSHELTER SX COLOCATION 2X20U 600X1070 BLACK ENCLOSURE W/ SIDES (A4574306) 1 7 $1,809.99 $1,809.99 NetShelter SX Enclosure with Side Panels - 42U (A1671684) 3 .._. $1,209.99 $3,629.97 NetShelter 2 -Post Open Frame Rack 45 U 7-foot high design Black (A1640881) 2 $115.99 $231.98 VERTICAL CABLE MANAGER FOR 2 & 4 POST RACKS WITH COVERS 6 WIDE (A2535229) 3 $635.09 $1,90527 __.. . ta -... Manager 5 2U Double Side Horizontal Cable Manager with Cover (A2005979) 5 $106.59 $532.95 _.. ar -.. Cover 8 _... 0 2U Single Side Horizontal Cable Manager with Cover (A1979331) 5 $87.12 $436.60 z.__ 64. AR8602 Horizontal Cable Manager (A2059234) _ 3 _ _ _ $64.67 $194.01 SMARTUPS VT OL 20KVA RM 3 -PH 208V 2 BATT PDU STRTU (A0981185) 1 $16,724.75 $16,724.75 - — -_. RACK PDU 2G 208V 5.7KW OU 36-C13 6 -C19 2-5-20 METERED (A4095062) __— 4 $587.99 $2,351.96 6 Power Cord Locking Kit C13 to C14 - 6 ft (A4140396) 6 $110.39 $662.34 C13 to C14 Power Cord Kit - 2 ft A9-��- - -� ( 400433) $33A 9 2 � $33.19 $66.38 Number of S & A Items: 11 S &A Total Amount: $28,545.20 GCS IT 1 Toll Free: 866- 424 -2766 1 fax: 907-474-83071 www.gcsit.com 1 sales @gcsit.com Page 2 of 2