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Home My WebLink AboutResolution No. 2012-26the dly a( KENAI, ALASKA Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2012 -26 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO ALASKA ROADBUILDERS, INC. FOR THE PROJECT ENTITLED, "JAMES STREET PAVING LID 2012" FOR THE TOTAL AMOUNT OF S 167,479. WHEREAS, the following bids were received on May 8, 2012; and, WHEREAS, Alaska Roadbuilders, Inc.'s bid is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, the recommendation from City Administration is to award the contract to Alaska Roadbuilders, Inc. for the total cost of S 167,479; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled "James Street Paving LID 2012" be awarded to Alaska Roadbuilders, Inc. for the total amount of S 167,479. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of June, 2012. ti\ PAT PORTER, MAYOR ST: San.r. odigh, S y Clerk Approved by Finance: BASIC BID ADD ALT 1 BIDDER James Street Spurview Parking TOTAL Paving LID Lot Improvements Alaska Roadbuilders, Inc $141,817 S25,662 5167,479 Foster Construction, Inc $146,856 $29,143 $175,999 and, WHEREAS, Alaska Roadbuilders, Inc.'s bid is the lowest responsible bid and award to this bidder would be in the best interest of the City; and, WHEREAS, the recommendation from City Administration is to award the contract to Alaska Roadbuilders, Inc. for the total cost of S 167,479; and, WHEREAS, sufficient monies are appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for the project entitled "James Street Paving LID 2012" be awarded to Alaska Roadbuilders, Inc. for the total amount of S 167,479. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of June, 2012. ti\ PAT PORTER, MAYOR ST: San.r. odigh, S y Clerk Approved by Finance: the KENAI, ALASKA Village with a Past, Ci with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 Illlfl 0 • NDU TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director' DATE: May 10, 2012 SUBJECT: AWARD OF CONTRACT; JAMES STREET PAVING LID 2012 1992 Rick, On May 8th, 2012 at 2:OOpm we received two bids for the above project. These bids have been reviewed and it was determined that Alaska Roadbuilders, Inc. was the lowest responsive bidder. The bid documents were complete and responsive and sufficient funds will be available to award base bid and Additive Alternate 1 as listed below. Base Bid - James Street paving. Additive Alternate 1 — paving Spurview Drive Parking Lot. The attached Resolution 2012 -26 is recommending award of the contract to Alaska Roadbuilders, Inc for the total bid cost of $167,479. KENAI, A EO• • / /Village with a Past, Gc with a Future /I 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 'ID!, TO: City Council FROM: Rick Koch, City Manager DATE: June 1, 2012 SUBJECT: Resolution 2012 -26 Action /Approval Item, James Street Paving LID The purpose of this correspondence is to recommend approval of the award of a contract to Alaska Roadbuilders in the amount of $167, 479 for the above referenced project. The contract consists of the following two areas of work: James Street improvements in the amount of $141,817 Paving of the parking lot at the end of Spurview Drive, the scenic overlook near Vintage Pointe, in the amount of $25,662. 1992 The low bid for construction exceeds the estimated costs (Exhibit A) for the project. In the year since the cost estimate was accomplished, prices for asphalt and other construction materials have increased 10 % -20 %. I underestimated the number of culverts that would be required, and there is a natural gas utility relocation that was not known at the time the estimate was performed. The project estimate for construction and engineering was $106,894.48. The actual construction bid and engineering contract total $155,227, an increase of $48,335.52, or 45 %. The estimated assessments which were provided to the property owners (Exhibit B) were based on the project estimate. Administration recommends that The City increase its share of the LID by the amount over the estimates which were provided to the property owners. Based on the estimate, the City and the property owners share would each have been $53,447.24. Based on the construction bid and the engineering contract, and the Administrations recommendation, the City share is estimated to be (with a $10,000 contingency) $111,779.76, and the property owners share would remain $53,447.24. The funding is available though past and current State appropriations for road improvement projects. Thank you for your attention in this matter. If you have any questions, please contact me at your convenience. 41 LW 0 TO V 0 0) 2 4-+ C N E 4) 1) * For properties with double frontage, lot size and frontage length has been reduced by one -half fl imated Assessment Based on Equal Share 5,344.72 N n a v m vi +n $ 5,344.721 N n a r m Lcl +h N n v a m a/1 N n • a m an $ 5,344.72 $ 5,344.72 $ 5,344.72 $ 5,344.72 $ 53,447.20 Estimated 4ssesment sed on Front Footage 2,700.75 5,400 95 I 2,584.04 N LID 00 .+ t0 N 10,744.10 N 10 ai m N- 10,202.53 5,400.95 5,399.32 5,399.32 53,447.24 Estimated Assessment Based on Lot Size $ 3,898 09_ $ 7,797 35_ n D O CO an $ 3,917.54 +.11- m 0 co r4 N L1 an N 01 01 n n $ 7,799.71 r1 0 01 O W VI- $ 77,923.71 Estimated Assessment Based on Lot Size $ 2,673.66 $ 5,348.12 $ 2,658.69 O o 0 N Vl $ 10,634.78 O C - V} O1 0 N 01 00 ri ri try $ 5,349.33 n 01 00 1/1 a/1 $ 5,353.78 $ 53,447.04 N s 0i or m CO 0 m 0i n a1 v 0 01 n or 197.00 O O 01 v1 187.07 no co 01 01 O O 0i a1 100'66 01 01 Ol n m Lot Size (sf) N .4 10 O Frontage (If) N vl 01 v m O 0) m 00 m n v tD m n a 0 O n a1 0 O LA vl 187.07 m O Ol al 0 O 01 01 0 O of 01 01 01 01 n 01 Lot Size (sf) N - 10 t0 13,226 N IN N 10 N V LO t0 O O m t0 N 0 0 n m 01 N Ci 1 N 0l N N m N 13,230 0 r N m N 132,176 Double Frontage } 0* z y} * o` z Stock Sub BIk 1 Lot 4 0 z 0 z 0 z 0 z 1106 Kiana Ln !ASSESSMENT METHODOLOGIES BASED ON ASPHALT SURFACED ROADWAY PROPERTY OWNERS SHARE (50 %) OF LID $ 53,447.24 Legal Description Stenga Sub No 2 Lot 4 Stenga Sub No 2 Lot 5 Dunkley Sub Lot 1 1 Ryan Sub Blk 1 Lot 1 Ryan Sub Richmond Re- plat Blk 1 Lot 2A '.. Gemini Park Sub Lot 9 Gemini Park Sub. Lot 10 I Stenga Sub No 2 Lot 6 IStock Sub Blk 1 Lot4 Dunkley Sub Lot 2 o •a -o a N V_ T 6 1109 Kaknu Way 304 James St. 1110 Kiana Ln 5 0 0 to 10 tO 0 ■y 309 James St. 1107 Kaknu Way 307 James St. 306 James St. 308 James St. 310 James St. Owner Smith, Bennet C. Smith, Bennet C. McComsey, Mark S. 1 English, Kenneth M. Richmond, Bill Meyer, Aaron T. Juliussen, Eugene D & Bonnie H. U 0 0 0 CO . E N Evans, Jack C. & Patricia L. Palm, John R. 0 V a 1 4513035 no m 0 m N crr `r 4513044 4513049 4513067 4513060 4513061 4513037 4513041 45130451 * For properties with double frontage, lot size and frontage length has been reduced by one -half T Estimated Assessment Based on Equal Share $ 7,79240I O r N O1 n vl $ 7,792.40I $ 7,792.40 O r or Ol n an $ 7,792.40.1 0 r N 01 n an 0 r N 0) n n an $ 7,792.40 0 r Ni 01 n n an 0 O N m n n an Estimated Assesment '.. Based on Front Footage m 01 00 of m an 00 01 n no n an $ 3,767.431 $ 3,813.54 $ 15,664.47 m m n m v an 01 00 00 r N V1 w m n m n an 01 01 n m n an 01 Cr) n m n an $ 77,924.00 Estimated Assessment Based on Lot Size $ 3,898 09_ $ 7,797 35_ n D O CO an $ 3,917.54 $ 15,505.09 m 0 co r4 N L1 01 W M or m n .4 L114 N 01 01 n n $ 7,799.71 r1 0 01 O W VI- $ 77,923.71 Frontage (If) N s 0i or m CO 0 m 0i n a1 v 0 01 n or 197.00 O O 01 v1 187.07 no co 01 01 O O 0i a1 100'66 01 01 Ol n m Lot Size (sf) N .4 10 O 13,226 6,575 6,645 26,300 0 0 n 01 01 a-1 or 01 N 01 0 N m .-L 13,230 13,240 tD n N 01 ASSESSMENT METHODOLOGIES BASED ON CRUSHED AGGREGATE SURFACED ROADWAY !PROPERTY OWNERS SHARE (100 %) OF LID $ 77,924.00 Double Frontage * Cl.i o* z y> "tn o z Lc 0 z 0 z 0 z 0 z Legal Description Stenga Sub No 2 Lot 4 Stenga Sub No 2 Lot 5 Dunkley Sub Lot 1 Ryan Sub Blk 1 Lott Ryan Sub Richmond Re- plat Blk 1 Lot 2A Gemini Park Sub Lot9 Gemini Park Sub Lot 10 Stenga Sub No 2 Lot 6 Stock Sub BIk 1 Lot 4 Dunkley Sub Lot 2 Physical Address 1109 Kaknu Way 304 James St. 1110 Kiana Ln 1106 Kiana Ln 10 o m a1 0 m 1107 Kaknu Way 307 James St. 306 James St. 308 James St. 310 James St. Owner Smith, Bennet C. Smith, Bennet C. McComsey, Mark S. English, Kenneth M. on 0 0 .0c E Meyer, Aaron T. Juliussen, Eugene D & Bonnie H. Smith, Bennet C Evans, Jack C. & Patricia L. cc S 0 E 0 V a 1 4513035 4513036 4513044 r 0 m N a 4513067 10 0 m "1 o 10 0 m N 4513037 4513041 4513045 Cost Estimates for Improvement of James Street COST ESTIMATE INCLUDING ASPHALT PAVEMENT Cost Item Description Unclassified Excavation Classified Fill & Backfill Crushed Aggregate Base Course Asphalt (2 ") Striping Signs Driveway Approach Survey Unit Quantity CY 2000 Ton 2750 Ton 250 Ton 225 LF 1280 LS 1 EA 5 LS 1 Unit Cost $ 8.00 $ 10.00 $ 20.00 $ 115.00 $ 0.50 $ 500.00 $ 750.00 $ 7,500.00 Sub -Total Engineering @ 12% Contingency @10% Total Estimate COST ESTIMATE EXCLUDING ASPHALT PAVEMENT Cost Item Description Unclassified Excavation Classified Fill & Backfill Crushed Aggregate Base Course Signs Driveway Approach Survey Unit Quantity CY 2000 Ton 2750 Ton 400 LS 1 EA 5 LS 1 Unit Cost $ 8.00 $ 10.00 $ 20.00 $ 500.00 $ 750.00 $ 7,500.00 Sub-Total Engineering @ 12% Contingency @10% Total Estimate Sub -Total $ 16,000.00 $ 27,500.00 $ 5,000.00 $ 25,875.00 $ 640.00 $ 500.00 $ 3,750.00 $ 7,500.00 $ 86,765.00 $ 10,411.80 $ 9,717.68 $ 106,894.48 Sub -Total $ 16,000.00 $ 27,500.00 $ 8,000.00 $ 500.00 $ 3,750.00 $ 7,500.00 $ 63,250.00 $ 7,590.00 $ 7,084.00 $ 77,924.00