HomeMy WebLinkAboutResolution No. 2012-44KENAI, SKA
Suggested by: Administration
CITY OF KENAI
RESOLUTION NO. 2012 -44
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING
THE PURCHASE OF A STORAGE AREA NETWORK FROM GOVERNMENT COMPUTER
SALES USING FREE MARKET PRICING AT A TOTAL COST OF $40,656.
WHEREAS, a server virtualization project was provided for in the FY13 budget; and,
WHEREAS, a storage area network (SAN) is a critical component of this project; and,
WHEREAS, Dell Equallogic was selected as there is no comparable product in the
same price range; and,
WHEREAS, Government Computer Sales is the only authorized government reseller for
Dell in the State of Alaska; and,
WHEREAS, the Finance Department requests to purchase a SAN at a total cost of
$40,656; and,
WHERAS, KMC 7.15.010(0 allows the City of Kenai to purchase equipment without
giving an opportunity for competitive bidding if the equipment is purchasable under
the contract of another governmental agency in which contract the City is authorized
to participate; and,
WHEREAS, Western States Contracting Alliance (WSCA) contract pricing was $42,532;
and,
WHEREAS, a free market price of $40,656 was provided by Government Computer
Sales.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the City is authorized to purchase a SAN comprised of one Dell Equallogic
PS4100E and one Dell Equallogic PS4100XV for a total of $40,656.00 from
Government Computer Sales using free market pricing.
Resolution No. 2012-44
Page 2 of 2
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July,
2012.
ATT
an
h, Cit Clerk
Approved by Finance: 7
PAT PORTER, MAYOR
Contingent upon passage of Resolution
2012 -42.
\ the city of/
KENAI, ALASKA
\7
"Village with a Past, C y with a Ftur,
FINANCE DEPARTMENT
210 FidalgoAvenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014
To: Rick Koch, City Manager
From: Dan Castimore, IT Manager
Date: June 28, 2012
Re: Purchase of Storage Area Network
The purpose of this memo is to recommend the purchase of a Storage Area Network
from Government Computer Sales.
Funding was provided in the FY13 budget for a server virtualization project. One of the
main components of this project is a Storage Area Network (SAN). A SAN is comprised
of one or more arrays of hard drives with an advanced network controller. A SAN allows
multiple servers to access data from the same device at the same time, which is critical
for virtualization.
Per KMC 7.15.050(f) equipment may be purchased without giving an opportunity for
competitive bidding if the equipment is purchasable under the contract of another
governmental agency in which the city is authorized to participate.
Pricing from the Western States Contracting Alliance (WSCA) was provided along with
free market pricing. The free market pricing was lower than WSCA..
I am requesting that the City of Kenai purchase a SAN comprised of one Dell Equallogic
PS4100E and one PS4100XV under the free market pricing. The total price of this
purchase will be $40,656.00.
Date: 6/20112
ft
age with a Past, CI with a Futurell
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907- 283 -3014
Exemption From For Bach Request
Requesting department: Finance
Area Network
Item to be purchased Storag
Vendor name: Government Computer Safes
Quantity: 1
Item to be delivered by:
Description:
Unit price
40,653 00
Total Price: $ 40,656.00
Storage Area Network systems for Server Virtufization project
Make and Model:
Dell Equailogic PS4100XV, 7.2T8, 15K SAS Drives with 5 year warranty
Dell Equallogic PS41005, 24TB, 7.2K NL SAS Drives with 5 year warranty
Justification for exemption:
Dell is the only manufacturer for this product. Government Computer
Government Authorized vendor for Dell In the state of Alaska.
Method used to assure competitive pricing:
le- is the only
J
{Pricing provided was better than WSCA pricing, WSCA is a competitive process,
Date:
Dell WSCA Proposal
Serving Your information Technology Needs Since 1989
Presented To:
Dan Castimore
City of Kenai
dcastimore @ci.ken
ak,us
RE: Virtualization Project - DR
Dan:
GEE =,ED
PARTNER
Dell WSCA Agent ID: AG94ACB
Alaska VVSCA Contract. 1i 827160
Date: 6/27/2012
Reference No: 110527106 -6
We are proud to assist you with the purchase of Dell solutions via the Alaska State WSCA Contract. Please take a
moment to review the following quote(s) carefully. If complete and accurate, you have two easy options to process your
order. I have provided details below. Please keep in mind that your purchase will be made with Dell Marketing L.P. in
accordance with the terms and conditions that currently exist between your organization and Dell.
Online Purchase: You can reduce your order processing time by 1 -3 days by processing your order online, Visit:
www.dell.com /qto. Have the Dell quote number(s) listed on attached quote(s) ready. Your direct purchasing agreement
with Dell will determine if you can purchase with a credit card or Purchase order number.
Purchase Order: To ensure that your order gets processed accurately and timely please include the following
information with your Purchase Order:
Dell Quote Number
Description, Quantity and Price
"Ship -to" address, contact name and phone number
"Bill -to" address and contact name
Tax status (taxable or non - taxable)
Vendor To: Dell Marketing L.P.
One Dell Way
Round Rock, TX 78682
Payment Terms (Net 30, Lease)
Ship Method and Pricing
Purchase Order Number
Purchasing department contact name and phone number
Signature of Authorized Company representative
To submit your PO directly to Dell please fax it to 1 -512- 283 -7974. If you would prefer to have GCS assist you with; order
accuracy, shipment tracking and delivery mitigation please send your PO to GCS via fax to: 907 - 474 -8307 or email to
sales @gcsit.com.
Please let me know if you have questions or need to make changes. I am ready to assist,
Roy Frederick
ISR
rfrederick@gcsit.com
(907) 474 -8306 x2235
Do you hove questions or comments for Dell? Coll or Email Eddy Chiella: eddy chiella @dell.com or 512- 946 -2723
GCS IT I Toll Free: 866- 424 -2766 fax 907-474-83071 www.gcsiteom sales ( tgcsit -com Page 1 of3
DELL
Date: 6/27/12 4:27:26 PM
PARTNER
TOTAL. QUOTE AMOUNT:
Product Subtotal:
Tax:
Shipping & Handling:
Shipping Method:
GROUP: 1
QUANTITY: 1
QUOTE #:
Customer #:
Contract #:
Quote Date:
Customer Name:
$21 656.01
Dell WSCA Agent ID: AG94ACB
QUOTATION
625131518
5444407
AG94ACB
6/27/12
CITY OF KENAI
$21,656.01
$0.00
$0.00
Ground Total Number of System Groups: 1
SYSTEM PRICE: $21,656.01
GROUP TOTAL: $21,656.01
Base Unit: Dell EqualLogic PS4100XV, High Performance, 15K SAS Drives (225-1726)
Processor: 7.2TB capacity, 15K SAS, 12x 600GB (342-2991)
Hard Drive Controller: Dual Controller, HA with failover (331-2530)
Mouse: INFO Channel Partner Installation Required (995-8131)
Documentation Diskette: EqualLogic array may not be returned (468-8817)
Factory Installed Software: Asynchronous Replication (468-7110)
Software Disk Two: Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)
Feature SAN HQ multi group monitoring software (468-7156)
Feature RackRails, RapidRails for Dell Rack (330-6048)
Service:
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929-
7634)
Service: ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7654)
Service: Dell Hardware Limited Warranty Initial Year (932-8307)
Service: Dell Hardware Limited Warranty Extended Year (936-8168)
Service: EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208)
Service: ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957-9480)
Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-845-3355
Service:
(989-3439)
Installation: Thank You for Choosing Dell (953-6599)
Support: Proactive Maintenance Service Declined (926-2979)
Service One: EqualLogic Reference Architecture,S25N/S5ON,PS4100, unto 2 arrays (995-7159)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
SOFTWARE & ACCESSORIES
Product Quantity Unit Price
Dell Education Services - No Training Requested - visit www.Learndell.com (994-3849) 1 $0.00
Ntarnber of S & A Items: 1
GCS IT j Toll Free: 866-424-2 /66
Total
$0.00
S&A Total Amount: $0.00
fax: 907-474-83071 www.gcsit.com sales@gcsitcom
Page 2 of 3
DELL
Date: 6/27/12 4:28:54 PM
TOTAL QUOTE AMOUNT:
QUOTE #:
Customer #:
Contract #:
Quote Date:
Customer Name:
$20,876.05
Product Subtotal: $20,876.05
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
Dell MCA Agent ID: AG94ACB
QUOTATION
625132710
5444407
AG94ACB
6127/12
CITY OF KENAI
QUANTITY; 1
SYSTEM PRICE:
$20 876 05
GROUP TOTAL: $20,876.05
Base Unit: Dell EqualLogic P541008, Cost Efficient, High Capacity, 7.2K NL SAS Drives (225-0914)
Processor: 24T6 capacity, 7.2K NL SAS, 12x 2TB (342-2676)
Hard Drive Controller: Dual Controller, HA with failover (331-2530)
Mouse: INFO Channel Partner Installation Required (995-8131)
Documentation Diskette: EqualLogic array may not be returned (468-8817)
Factory Installed Software: Asynchronous Replication (468-7110)
Software Disk Two: Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)
Feature SAN HQ multi group monitoring software (468-7156)
Feature RackRails, RapidRails for Dell Rack (330-6048)
Service ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929-
:
7634)
Service: ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7654)
Service: Dell Hardware Limited Warranty Initial Year (932-8307)
Service: Dell Hardware Limited Warranty Extended Year (936-8168)
Service: EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208)
Service: ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957-9480)
Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-845-3355
Service:
(989-3439)
Installation: Thank You for Choosing Dell (953-6599)
Support: Proactive Maintenance Service Declined (926-2979)
Service One: EqualLogic Reference Architecture,525N/S50N,P54100, upto 2 arrays (995-7159)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
SOFTWARE & ACCESSORIES
Product Quantity Unit Price
Dell Education Services - No Training Requested - visit www.Learndell.com (994-3849) 1 $0.00
Total
$0.00
S&A Tc)tal Amount: $0.00
GCS IT Toll Free: 866-424-2765 fax: 90/-474-83071 www.gcsit.com sales@gcsit.com Page 3 of 3
GROUP TOTAL: $20,672.00
Quote #:
Date:
Attention
Phone:
Email:
Re:
QUOTATION
Serving the Information Technology Needs of Alaskan's Since 1989
110527106 -7
6/27/2012
Dan Castimore
(907) 283-8244
dcastimore@ci.kenai.ak.us
Virtualization Project - DR
Unless otherwise noted quoted prices include shipping
Roy Frederick
Email
Phone
Toll Free
Head Quarters
Quote is valid for 20 days.
c PTIFIFD
PARTNER
ISR
Frederick@gcsit.com
(907) 474-8306 x2235
866 424 2766 Fax 907 474 8307
794 University Ave, Suite 108
Fairbanks, AK 99709
GROUP.*
UNIT PRICE, $20 -672 AQ';
QUANTITY: 1
Base Unit:
Processor:
Hard Drive Controller:
Mouse:
Documentation Diskette:
Factory Installed
Software:
Software Disk Two:
Feature
Feature
Service:
Service:
Service:
S
Service:
Service:
Service:_ _..,
Service:,....,
Installation:
Support:
ne:
Service One:
Misc:
Misc: ....... ....
Training:
Dell EqualLogic PS4100XV, High Performance, 15K SAS Drives (225 -1726)
_._..._ ._..._.._._
7.278 capacity, 15K SAS, 12x 600GB (342 -2991)
Dual Controller, HA with failover (331 -2530)
_....___
INFO Channel Partner Installation Required (995-8131)
EqualLogic array may not be returned (468 -8817)
Asynchronous Replication (468 -7110)
Snaps /Clones with integration for MS SQL, Exchange, Hyper V and VMware (468 -7155)
SAN HQ multi group monitoring software (468 -7156)
..,. R 6_ __. -.... _..- ._._... _ .... _.._.. _ -.__. _ _._._..
RackRails, RapidRails for Dell Rack (330 -6048)
o...up t u_ ........ _-..__.._ a.. e._.
ProSupport' Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929 -7634)
: 4,...._... po t s_s. a . _ Year ......_.. .._.
ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929 -7654) '�
Dell Hardware w 7._, ....._ ....._.._....., _ ..._. _._.._._..._
Dell Hardware Lim i[ed Warranty Initial Year (932-8307)
__...Ha_ w.... Extended ....._ .r_93
Dell Hardware Limited Warranty end Year (936 -8168)
qgc _ _ _..o_ _ ... ,. n ._ _. .. . _ . _ -. _ ..... .._..__......
EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936 -8208)
ppo...__ _...___ o 4.
ProSupport. Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957 -9480)
-_ o _.__.___...P.._
Dell ProSupport For tech support, visit http: / /support.tlelLCOm /ProSupport or call 9- 800-845 -3355 (989 -3439)
Thank You for Choosing Dell (953-6599)
- - --
.__ .. _. _. _ _.... __.....__ . ...... ....... ... -.. _..._...
Proactive active aint enance Service Declined (926-2979)
EqualLogic Reference Architecture,525N /S50N,PS4100, upto 2 arrays (995 -7159)
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151)
&
Amps, _t. ...._.... _ .._.. ..._ . ..........
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (3333 0 -3151)
_.._t. ..__ _._ ._... __.. __. __._..
Dell Education Services - No Training Requested -visit www.LearndelLCOm (994 -3849)
Page 1 of 2
QUOTATION
Serving the Information Technology Needs of Alaskan's Since 1989
CLRRTIFF[D
PARTNER
GROUP 2 a UNIT PRICE* $19,984.00
QUANTITY" ,., GROUP TOTAL: $191984:00
Base Unit:
Processor:
. ..
Hard Drive Controller:
Mouse:
Documentation Diskette:
......
Factory Installed
Software:
Software Disk Two:
Feature
Feature
Service
Service _... .,.....,.
Service:
._.
Service
Service
Service
Service
Installation:
Support: __. _...
Service One:
_... _._.
Misc:
Misc:
Training:
Dell EqualLogic PS4100E, Cost Efficient, High Capacity, 7.2K NL SAS Drives (225 -0914)
24T6 capacity, 7.2K NL SAS, 12x ZTB (342 -2676)
r _..__.
Dual Controller, HA with failover (331 -2530)
n n ......._ ...... .......
INFO Channel Partner Installation Required (995 -8131)
....c not ...n..__._ _.._ _..._ _.._ _...
EqualLogic array may no be returned (468 -8817)
Asynchronous Replication (468 -7110)
xch...._.__ .. __.,.
Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468 -7155)
SAN HQ multi group monitoring software (468-7156)
RackRails, RapidRails for Dell Rack (330 -6048) _...
.._. _ x_...__ ...._ After _..__x. n.
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929 7634)
r .._ ,...__ p.._. i.._t _._._
ProSupport. 7x24 HW / SW Tech Support and Assistance, 5 Year (929 -7654)
... Dell Hardware ty ..__._l... .__......_ , ..._. .__- .. ..........
Dell Hardware Limited Warranty Initial Year (932 -8307)
.i_._.._. ...._...._ _.. ,. . -.__.
Dell Hardware Limited d Warranty Extended Year (936 -8168)
EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208)
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957 -9480)
r._..__ tech __. rs. . _
Dell ProSupport. For tec support, visit httpalsupport.delLCOmIP roSupport or call 1- 800 - 845 -3355 (989 -3439)
ou n.._. 59 .._... .... ...._ _....._
Thank You for Choosing Dell (953-6599)
_.. _.. S ...n
Proactive Maintenance Service Declined (926 -2979)
EqualLogic Reference Archetecture,S25NIS50N,PS4100, upto 2 arrays (995 -7159)
...r... 4 2 meter, 0 .....
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (3303151)
.r.. 4 .... __. -. _.. _._
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151)
a s __.... 9..
Dell Education Services - No Training Requested - visitwww.Learndell.com (994 -3849)
QUOTE TOTAL: 840,656.0!;
All product and pricing info
your final invoice.
on is based on latest information available. Subject to change without notice or obligation. Local sales taxes, when applicable, will appear on
Page 2 of 2