HomeMy WebLinkAboutResolution No. 2012-45a•rt., of
KENII , ALASKA
Suggested by: Administration
CITY OF KENAI
RESOLUTION NO. 2012 -45
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING
THE PURCHASE OF COMPUTER DATACENTER EQUIPMENT FROM GOVERNMENT
COMPUTER SALES USING FREE MARKET PRICING AT A TOTAL COST OF 524,618.
WHEREAS, a server virtualization project was provided for in the FY13 budget; and,
WHEREAS, Government Computer Sales was selected as the winning bidder to the
computer datacenter equipment bid; and,
WHEREAS, Government Computer Sales is the only authorized government reseller for
Dell in the State of Alaska; and,
WHEREAS, the Finance Department requests to purchase computer datacenter
equipment at a total cost of $24,618.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the City is authorized to purchase computer datacenter equipment for a total
of $24,618.00 from Government Computer Sales.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 10th day of July,
2012.
ST:
s� i f
sigh, Cit°, Clerk
CLit/ 4V ✓4 /^
PAT PORTER, MAYOR
Approved by Finance: e % "' -- Contingent upon passage of Resolution
2012 -42.
the city o f
KENAI, ALASKA
"VUfaye with a Past, (/ y with a Future"
FINANCE DEPARTMENT
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014
To: Rick Koch, City Manager
From Dan Castimore, IT Manager
Date: July 2, 2012
Re: Award of bid to Government Computer Sales for Computer Datacenter
Equipment.
The purpose of this memo is to recommend the award of a bid for purchase of
Computer Datacenter Equipment from Government Computer Sales.
Funding was provided in the FY13 budget for a server virtualization project. A bid
document was prepared and published on June 7, 2012. Two responses were received
and scored on June 21St. Government Computer Sales was the winning response.
I am requesting that the City of Kenai purchase Computer Datacenter Equipment
comprised of three Dell PowerEdge R720 servers and one Dell PowerEdge R620
server. The total price of this purchase will be $24,618.00.
II Named Strategic Pa
Dell WSCA Proposal
Serving Your Information Technology Needs Since 1989
Presented To:
Dan Castimore
City of Kenai
dcastimore @ci.kenai.ak.us
RE: Virtualization Project - DR
Dan:
:ERTIf =1i-.D
PARTNER
Dell WSCA Agent ID.' A694ACH
Alaska WSCA Contract: Jt 027160
Date: 6/27/2012
Reference No: 110527106 -6
We are proud to assist you with the purchase of Dell solutions via the Alaska State WSCA Contract. Please take a
moment to review the following quote(s) carefully. If complete and accurate, you have two easy options to process your
order. I have provided details below. Please keep in mind that your purchase will be made with Dell Marketing L.P. in
accordance with the terms and conditions that currently exist between your organization and Dell.
Online Purchase: You can reduce your order processing time by 1 -3 days by processing your order online, Visit:
u<ww_dell_com /qto. Have the Dell quote number(s) listed on attached quote(s) ready. Your direct purchasing agreement
with Dell will determine if you can purchase with a credit card or Purchase order number.
Purchase Order: To ensure that your order gets processed accurately and timely please include the following
information with your Purchase Order:
Dell Quote Number
Description, Quantity and Price
"Ship -to" address, contact name and phone number
"Bill -to" address and contact name
Tax status (taxable or non - taxable)
Vendor To: Dell Marketing L.P.
One Dell Way
Round Rock, TX 78682
Payment Terms (Net 30, Lease)
Ship Method and Pricing
Purchase Order Number
Purchasing department contact name and phone number
Signature of Authorized Company representative
To submit your PO directly to Dell please fax it to 1 -512 -283 -7974. If you would prefer to have GCS assist you with; order
accuracy, shipment tracking and delivery mitigation please send your PO to GCS via fax to: 907- 474 -8307 or email to
sales egLsitcorn.
Please let me know if you have questions or need to make changes. I am ready to assist,
Roy Frederick
ISR
rfrederick @gcsit.com
(907) 474-8306 x2235
Do you hove questions or comments for Dell? Coll or Email Eddy Chiella: eddy rhielIaell.com or 512- 946 -2723
0051T l Toll Free: 866 -42•
x: 901- 474 -8307 i www.gcsit.com sales a gcsit.com Page 1 of 3
DELL
Date: 6/27/12 4:27:26 PM
TOTAL OVOTEANIQUNT
QUOTE #:
Customer #:
Contract #:
Quote Date:
Customer Name:
$21,656,01
Product Subtotal: $21,656.01
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1
Dell WSCA Agent 10: AG94ACB
QUOTATION
625131518
5444407
AG94ACB
6/27/12
CITY OF KENAI
QUANTITY: 1
SYSTEM PRICE: $21,656.01
GROUP TOTAL: S21,656.01
Base Unit: Dell Equal Logic PS4100XV, High Performance, 15K SAS Drives (225-1726)
Processor: 7.2TB capacity, 15K SAS, 12x 600GB (342-2991)
Hard Drive Controller: Dual Controller, HA with fatlover (331-2530)
Mouse: INFO Channel Partner Installation Required (995-8131)
Documentation Diskette: EqualLogic array may not be returned (468-8817)
Factory Installed Software: Asynchronous Replication (468-7110)
Software Disk Two Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)
Feature SAN HQ multi group monitoring software (468-7156)
Feature RackRails, RapidRails for Dell Rack (330-6048)
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929-
Service:
7634)
Service: ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7654)
Service: Dell Hardware Limited Warranty Initial Year (932-8307)
Service: Dell Hardware Limited Warranty Extended Year (936-8168)
Service: EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208)
Service: ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957-9480)
Service Dell ProSupport. For tech support, visit http://supportdell.comfProSupport or call 1-800-845-3355
:
(989-3439)
Installation: Thank You for Choosing Dell (953-6599)
Support: Proactive Maintenance Service Declined (926-2979)
Service One: EqualLogic Reference Architecture,S25N/S5ON,PS4100, upto 2 arrays (995-7159)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
SOFTWARE & ACCESSORIES
Product Quantity Unit Price Total
Dell Education Services - No Training Requested - visit www.Learndell.com (994-3849) 1 $0.00 $0.00
S&A Total Anlotint; $0.00
GCS 1r 1 Toll Free: 866-424-2766 1 fax: 907-474-83071 www.gcsit.com 1 sales@gcsit.corn
Page 2 of 3
$20,876.05
DELL
Date: 6/27/12 4:28:54 PM
VAPIO
, TOTAL QUOTE AMOUNT:
Product Subtotal:
Tax:
Shipping & Handling:
Shipping Method:
GROUP: 1
QUANTITY; 1
QUOTE #:
Customer #:
Contract #:
Quote Date:
Customer Name:
$20,876.05
MOO
MOO
Ground
Dell WSCA Agent ID: AG94ACB
QUOTATION
625132710
5444407
AG94ACB
6/27/12
CITY OF KENAI
Total Number of System Groups:
SYSTEM PRICE:
GROUP TOTAL: $20,876.05
Base Unit: Dell EqualLogic PS4100E, Cost Efficient, High Capacity, 7.2K NL SAS Drives (225-0914)
Processor: 24TB capacity, 7.2K NL SAS, 12x 2TB (342-2676)
Hard Drive Controller: Dual Controller, HA with failover (331-2530)
Mouse: INFO Channel Partner Installation Required (995-8131)
Documentation Diskette: EqualLogic array may not be returned (468-8817)
Factory Installed Software: Asynchronous Replication (468-7110)
Software Disk Two: Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)
Feature SAN HQ multi group monitoring software (468-7156)
Feature RackRails, RapidRails for Dell Rack (330-6048)
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929-
Service:
7634)
Service: ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7654)
Service: Dell Hardware Limited Warranty Initial Year (932-8307)
Service: Dell Hardware Limited Warranty Extended Year (936-8168)
Service: EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208)
Service: ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957-9480)
Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-845-3355
Service:
(989-3439)
Installation: Thank You for Choosing Dell (953-6599)
Support Proactive Maintenance Service Declined (926-2979)
Service One: EqualLogic Reference Architecture,S25N/S5ON,PS4100, upto 2 arrays (995-7159)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
Misc: Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151)
SOFTWARE & ACCESSORIES
Product Quantity Unit Price
Dell Education Services - No Training Requested • visit www.Learndell.com (994-3849) 1 $0.00
Total
$0.00
S&A T t IA t $0 00
GCS IT 1 Tell Free: 866•124-276S I fax: 901-474-83071 www.gcsit.core 1 salese@gcsiTcom Page 3 of 3
Quote #:
Date:
Attention
Phone:
Email:
Re:
QUOTATION
Serving the Information Technology Needs of Alaskan's Since 1989
110527106 -7
6/27/2012
Dan Castimore
(907) 283-8244
dcastimore@ci.kenatak.us
Virtualization Project - DR
Roy Frederick
Email
Phone
Toll Free
Head Quarters
Unless otherwise noted quoted prices include shipping. Quote is valid for 20 days.
1, ERT)FI_D
PARTNER
ISR
rfrederick @gcsit.com
(907) 474-8306 x2235
866 424 2766 Fax 907 474 8307
794 University Ave, Suite 108
Fairbanks, AK 99709
GRQU I?
UNIT. PRICE. $20672.00
QUAttTITY :1
GROUP TOTAL': $20 672s00
Base Unit:
Processor:
Hard Drive Controller:
_.... _..
Mouse:
Documentation Diskette:
.. _... _....
Factory Installed
Software
Software Disk Two:
Feature
Feature
Service
Service
...
Service
Service
Service
Service
Service:
Installation:
Support:
Service One:
Misc:
Misc:
Training:
Dell EqualLogic PS4100XV, High Performance, 15K SAS Drives (225 -1726)
7.276 capacity, 15K SAS, 12x 600G8 (342 -2991)
Dual Controller, HA with failover (331 -2530)
INFO Channel Partner Installation Required (995 -8131)
EqualLogic array may not be returned (468 -8817)
Asynchronous Replication (468 -7110)
Snaps /Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155)
SAN HQ multi group monitoring software (468-7156)
_._.. . _... _ ...._., .__.._ _..... ....._.... .....
RackRails, RapidRails for Dell Rack (330 -6048)
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929 7634)
.._ . _..... ..i .__... ,mm ._.__ ...__.. . ...._...
ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7654)
Dell Hardware Limited Warranty Initial Year(932 -8307)
_.. ... Warranty _.._.. _._._. .....__ ...._
Dell Hardware Limited Warranty Extended Year (936 -8168)
q d__. w a__r_. 4
EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936 -8208)
r o inO s e.__ry c After ....-
ProSupport Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957-9480)
.._u tt .__.p_ dell,_ /Fr ._.r... ...
Dell ProSupport. For tech support, visit h[tp:/ /support dell.com /ProSupport or call 1 -800- 845 -3355 (989 -3439)
Thank You for Choosing Dell (953 -6599)
ac_.iv_._ain _........S ._'._..__' ' "_._.... _ .._. ..._. ........
Proactive Maintenance Service Declined (926-2979)
deed ._.__ _. ._
EqualLogic Reference Architecture,S25N /SSON,PS4100, upto 2 arrays (995 -7159)
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151)
Power Cord C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151)
Dell Education Services - No Training Requested - visitwww.Learndell.com (994 -3849)
Page 1 of 2
ocs
„icy,
QUOTATION
Serving the information Technology Needs of Alaskan's Since 1989
c.-);T)FIFD
PARTNER
GROUP 2 ; ...UNIT !R,ICE: $19,984.00
QUANTITY.
GROUP TOTAL $19,984.00
Base Unit:
Processor:
Hard Drive Controller:
Mouse:
Documentation Diskette:
Factory Installed
Software:
Software Disk Two:
Feature
Feature
Service:
Service:.
Service:
Service:
Service:
Service:
Service:
Installation:
Support:
Service One:
Misc: .... .....
Misc:
_. .._.._
Training:
Dell EqualLogic PS4100E, Cost Efficient, High Capacity, 7.2K NL SAS Drives (225 -0914)
24TB capacity, 7.2K NL SAS, 12x 2TB (342 -2676)
_..t._. _._.. _..._ .. _._._.. ..... __.
Dual Controller, HA with failover (331 -2530)
INFO Channel Partner Installation Required (995-8131)
___.. ._....
EqualLogic array may y not be returned (468 -8817)
Asynchronous Replication (468 -7110)
one tegr n.. . _......___. .._._.___ 68 ....
Snaps /Clones with integration for MS SQL, Exchange Hyper V and VMware (468 -7155)
o .._w .._ ._.._ ...... ..._..
SAN HQ multi group monitoring software (468 -7156)
RackRalls, s, R apidRails for Dell Rack (330 -6048)
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 4 Year Extended (929 7634)
.. _ H .. _._ ist .. e,._. . _.. ..._
ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929 -7654)
w m an ... na _ . __....... _.._ ..__ __.....
Dell Hardware Limited Warranty Initial Year (932 -8307)
H. wa .i_..i_. Warranty ._. -8 ._ _._._..... .._ ..._.... _. __... ,_......
Dell Hardware Limited Warranty Extended Year (936.8168)
og r ____.. ..._ .. _.....
EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8208)
ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (957 -9480)
ppo visi ._.._.o _._ ... -...r c
Dell ProSupport. For tech support, visit htto: / /sunport delLcom /ProSupport or call 1- 800 -845 -3355 (989 -3439)
Thank You for Choosing Dell (953 -6599)
__.M _.... ._.n __. ...__ _..... .._..
Proactive Maintenance Service Declined (926 -2979)
EqualLogic ._.___..,_. ite ure,... ... arrays ( - .- ....._.
EqualLogic Reference Architecture,S25NIS50N,PS4100, upto 2 rra(995 -7159)
o .__.. _ _._.. .....
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151)
.,.. t ._..- ._._. _....
Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330 -3151)
..._ _._. ... a 9_.
Dell Education Services - No Training Requested - visit www.Learndell.com (994 -3849)
QUOTE TOTAL $40 656 p4
All product and pricing information is based on latest information available. Subject to change without notice or obligation. Local sales taxes, when applicable, will appear on
your final invoice.
Page 2 of 2