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2013-08-21 Council Packet
COUNCIL PACKET DISTRIBUTION MAKE 17 PACKETS Council Meeting Date: Mayor Council - 3 packets Clerk >,- City Manager K City Attorney Deputy Clerk �C Library Fire Department Cunningham Carver Student Rep. Hall Binder iG Schmidt KSRM Mellish ti ELECTRONIC COPY NOTICE Send out notice to Council and All with link to Council Packet DELIVER Council and Student Rep packets to Police Department Dispatch Desk. KSRM, Mellish & Schmidt pick up their packets in the Clerk's Office. AGENDA KENAI CITY COUNCIL — REGULAR MEETING AUGUST 21, 2013 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.ci.kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) *All items listed with an asterisk (`) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 1. Ordinance No. 2716 -2013 — Accepting and Appropriating Grants from the Federal Aviation Administration and the State of Alaska for the Aeronautical Survey and Geographical Information Mapping Project, a Component of the Airport Masterplan Project and Appropriating Required Matching Funds in the Airport Improvement Capital Project Fund and Airport Fund ... ............................... Pg 5 2. Ordinance No. 2717 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the New City Shop Construction Capital Project Fund ............................................ .............................Pg 9 3. Ordinance No. 2718 -2013 — Unappropriating State Grant Funds in the General Fund Due to Reduction in Public Safety Grant Funding from the Stateof Alaska ....................................................................... ............................... Pg 13 4. Resolution No. 2013 -60 — Designating the State of Alaska, Department of Environmental Conservation (ADEC) Grant Funds for the Project Entitled Wastewater Treatment Plant Upgrades -Phase I as the Number One Local State Funding Priority for Fiscal Year 2015 ............................. ............................... Pg 17 E. MINUTES 1. *Regular Meeting of August 7, 2013 .......................................... .............................Pg 27 F. UNFINISHED BUSINESS — None G. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified .................................. ............................... Pg 35 2. *Action /Approval — Purchase Orders Exceeding $15, 000 ..... ............................... Pg 37 3. Action /Approval — Mayoral Nomination and Council Confirmation of Applicant to the Planning and Zoning Commission ................. ............................... Pg 39 4. *Ordinance No. 2719 -2013 — Reappropriating State Grant Funds from the Park Improvements Capital Project Fund, the City Hall Improvements Capital Project Fund, and the Municipal Roadway Improvements Capital Project Fund to the New City Shop Construction Capital Project Fund and Appropriating Funds in the Airport and New City Shop Construction Capital ProjectFund ............................................................................. .............................Pg 43 H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging .................................................................... ............................... Pg 47 2. Airport Commission .................................................................. .............................Pg 49 3. Harbor Commission 4. Library Commission .................................................................. .............................Pg 53 5. Parks and Recreation Commission ........................................... .............................Pg 55 6. Planning and Zoning Commission .......................................... ............................... Pg 57 7. Beautification Committee 8. Mini -Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager ............................................................................ .............................Pg 61 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None M. PENDING ITEMS — None City of Kenai Council Meeting Agenda Page 2 of 3 August 21, 2013 N. ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review ............................ Pg 71 2. Special Use Permit Granted to All American Oilfield Associates, LLC. for TemporaryHousing . ........................................................................ ............................ Pg 73 3. Kenai Peninsula Hockey Association Sponsorship Request ........... .............................Pg 81 The agenda and supporting documents are posted on the City's website at www.ci.kenai.ak.us . Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -7535 ext 231. i,ity of Kenai Council Meeting Agenda Page 3 of 3 August 21, 2013 THIS PAGE IS INTENTIONALLY LEFT BLANK Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2716 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING GRANTS FROM THE FEDERAL AVIATION ADMINISTRATION AND THE STATE OF ALASKA FOR THE AERONAUTICAL SURVEY AND GEOGRAPHICAL INFORMATION MAPPING PROJECT, A COMPONENT OF THE AIRPORT MASTER PLAN PROJECT AND APPROPRIATING REQUIRED MATCHING FUNDS IN THE AIRPORT IMPROVEMENT CAPITAL PROJECT FUND AND AIRPORT FUND. WHEREAS, the collection and maintenance of the data regarding airports is a shared responsibility of the FAA and the Kenai Municipal Airport (the Airport sponsor); and WHEREAS, the Federal Aviation Administration (FAA) has developed guidance to develop specifications to detail the data collection requirements and processing of airport data to provide geodetic control for engineering projects, assist in airport planning, land use studies, certification for certain types of operations, develop instrument approach and departure procedures, determine maximum takeoff weights, update aeronautical publications, and plan site navigational aids supporting the airport; and WHEREAS, the finished product is a component of the Airport's Master Plan Project, will integrate the Kenai Municipal Airport into the FAA Airport Geographical Information System, and provide the necessary base maps for the Airport Layout Plan and the FAA Flight Procedures Office; and WHEREAS, the FAA has indicated that the entire project estimated at $262,589 will be eligible for reimbursement (93.75% FAA and 6.25% split between the State of Alaska Department of Transportation and the City of Kenai). NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Airport Fund Increase Estimated Revenues: Appropriation of Fund Balance $ 8,206 Increase Estimated Appropriations: Transfer to Capital Projects 8.206 xI vuucinneu; I V ELb IBU 7 EXT BRACKETED) Page 5 of 83 Ordinance No. 2716 -2013 Page 2 of 2 Airport Master Plan Capital Project Fund Increase Estimated Revenues: Federal Grant $246,177 State Grant $8,206 Transfer from Airport Fund $8,206 $262,589 Increase Appropriations Professional Services $262,589 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21 st day of August, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: Z. — Introduced: August 7, 2013 Adopted: 21, 2013 Effective: August 21, 2013 New Teat Underlined; [DELETED TEXT BRACKETED] Page 6 of 83 I` i Municipal Airport 305 N. MLLOW ST. SUITE 200 6Q =N1u, ALASKA 9%11 TELEPHONE 907,2a3 -7951 FAX 907,2833737 To: Rick R. Koch - City Manager I� From: Mary Bondurant - Airport Mana Date: July 13, 2013 Subject: FundAppropriation — Aeronautical Survey & GIS Mapping Project A task included in the approved scope of work for the Master Plan Update is an Aeronautical Survey with AGIS Base Mapping at the Kenai Airport. The FAA is required by both statute and regulation to provide a number of functions and services that require highly accurate geospatial information about airfield infrastructure and the aircraft movement areas. The FAA is also required by Executive Order to take full advantage of available technologies. AC 150/5300 -18 established standards for the collection and input of airport data into a central database that will enable FAA and users to make real -time decisions based on the best available data to support safe and efficient aviation activities. With the obstruction removal project underway, it is the appropriate time to move forward with project and apply for the grant to complete the task. The total cost is $262,589; $246,177 FAA grant eligible and the State of Alaska and Airport each contributing $8,206. If you have any questions, please contact me. Cc: Terry Eubank — Finance Manager www.kenai.airport.com Page 7 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 8 of 83 u Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2717 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REAPPROPRIATING STATE GRANT FUNDS IN THE MUNICIPAL ROADWAY IMPROVEMENTS CAPITAL PROJECT FUND TO THE NEW CITY SHOP CONSTRUCTION CAPITAL PROJECT FUND. WHEREAS, SB160 granted the City $4,000,000 for Citywide road and infrastructure improvements; and, WHEREAS, SB160 was signed by Governor Parnell on May 14, 2012 and became effective July 1, 2012; and, WHEREAS, these grant funds were originally appropriated by Ordinance 2646 -2012 to projects identified during the August 1, 2012 work session; and, WHEREAS, at the time of appropriation, $296,000 was appropriated in the Municipal Roadway Improvements Capital Project Fund for projects to be identified later; and, WHEREAS, $15,000 is available from that original amount of $296,000 to supplement the project to erect a 55' X 120' tent which was donated to the City and is now estimated to have a total erection cost of $65,000; and, WHEREAS, it is in the best interest of the City to erect the donated tent to provide dry storage for City equipment at the site inhere the new City Shop is being constructed. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: That this is a non -code ordinance. Section 2: That estimated revenues and appropriations be decreased as follows: Municipal Roadway Improvements Fund Decrease Estimated Revenues: State Grants Decrease Appropriations: Construction New Text Underlined: [DELETED TEXT BRACKETED] Page 9 of 83 $1 000 $15.000 Ordinance No. 2717 -2013 Page 2 of 2 Section 3: That estimated revenues and appropriations be increased as follows: City Shop Capital Project Fund Increase Estimated Revenues: State Grants $ 5 Increase Appropriations: Construction PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of August, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: 7 Introduced: August 7, 2013 Adopted: August 21, 2013 Effective: August 21, 2013 New Text Underlined; ]DELETED TEXT BRACKETED] Page 10 of 83 j 1 "Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 G� Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 tll��i _ - - 1992 Krrm AI AIB F e�sKn MEMORANDUM fK TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director 911c% DATE: August 1, 2013 SUBJECT: Additional fund appropriation required to construct donated tent requested via Ordinance 2717 -2013 Rick, I estimate a total of $65,000 will be required to perform this work. Ordinance 2717 -2013 will supplement the previously appropriated $50,000. This tent will provide 55' x 120' dry storage for City equipment at the lot where the new maintenance facility will be constructed. Page 11 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 12 of 83 Suggested by: Administration CITY OF KENAI NO. 2718 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, UNAPPROPRIATING STATE GRANT FUNDS IN THE GENERAL FUND DUE TO REDUCTION IN PUBLIC SAFETY GRANT FUNDING FROM THE STATE OF ALASKA. WHEREAS, the FY14 adopted budget included $130,545 in state grant funds for the City participation in a public safety program; and, WHEREAS, with the resignation of one of the City's police officers and the administration's decision to not fill its grant funded police officer position, the City will no longer be able to provide an officer to participate in the grant program; and, WHEREAS, grant funds were earned in the amount of $8,004.10 prior to ending participation in the program. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: That this is a non -code ordinance. Section 2: That estimated revenues and appropriations be decreased as follows: General Fund Decrease Estimated Revenues: State Grants $122,540.90 Unappropriated Fund Balance 9,635.10 $132.176.00 Decrease Appropriations - Police Department Salaries $ 80,996.00 Overtime 5,769.00 Holiday Pay 4,567.00 Medicare 1,241.00 PERS 19,955.00 Workers Compensation 2,316.00 Health 8r, Life Insurance 15,832.00 Supplemental Retirement 1,500.00 $132,176.00 New Text Underlined; DELETED TEXT BRACKETED] Page 13 of 83 Ordinance No. 2718 -2013 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of August, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: August 7, 2013 Adopted: August 21, 2013 Effective: August 21, 2013 New Text Underlined; DELETED TEXT BRACKETED] Page 14 of 83 u "Villaye with a Past, C# with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 V `.To: Rick Koch, City Manager - /From: Terry Eubank, Finance Director Date: August 1, 2013 Re: Ordinance 2718 -2003 The purpose of this memo is to provide support for adoption of Ordinance 2718 -2013 that will reduce police department budgeted expenditures due to the resignation of a police officer and the administration's decision to not fill this position that in the past has been funded by a grant from the State of Alaska. Page 15 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 16 of 83 a Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2013 -60 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DESIGNATING THE STATE OF ALASKA, DEPARTMENT OF ENVIRONMENTAL CONSERVATION (ADEC) GRANT FUNDS FOR THE PROJECT ENTITLED WASTEWATER TREATMENT PLANT UPGRADES -PHASE I AS THE NUMBER ONE LOCAL STATE FUNDING PRIORITY FOR FISCAL YEAR 2015. WHEREAS, the City of Kenai through the State of Alaska, Department of Environmental Conservation requests grant funding under the Municipal matching grant (MMG) program; and, WHEREAS, the State of Alaska, Department of Environmental Conservation has requested that the City of Kenai identify if this project is the community's number one local state funding priority for fiscal year 2015; and, WHEREAS, the City's Wastewater Treatment Plant has operated in excess of twenty - five years without any major renovation and /or improvements; and, WHEREAS, technology has developed new equipment, regulations are increasingly stringent, the volume of wastewater treated by the plant has increased substantially, and the plant requires major upgrades to be able to maintain compliance with regulations. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, designates the Wastewater Treatment Plant Upgrades -Phase I as the number one local state funding priority for fiscal year 2015. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, thistwenty-first day of August, 2013. ATTEST: Sandra Modigh, City Clerk PAT PORTER, MAYOR Page 17 of 83 A "'V llaye witk a Past, C# wA a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 IIIR1 1992 MEMO: TO: City Council FROM: Rick Koch, City Manager DATE: August 15, 2013 SUBJECT: Resolution 2013 -60, Alaska Department of Environmental Conservation (ADEC) Municipal Matching Grant (MMG) Program (SFY2015) The purpose of this correspondence is to recommend Council approval of Resolution 2013 -60. The ADEC MMG Program requires that each MMG questionnaire identify the priority for the project for which funding is being requested. The applicant receives 50 points for the number one ADEC funding priority. The City's number one ADEC MMG priority is a project to construct various improvements to the City of Kenai's wastewater treatment plant (WWTP. Attached is a copy of the summary information submitted to ADEC. Thank you for your attention in this matter. If you have any questions, please contact me at your convenience. Page 18 of 83 I- ij1lJalVntaVL awvu.vr State of Alaska [Department of Environmental Conservation / Division of Water ] State of Mexico > DEC > Online Services > Water Online AVPnution end. rage I of myplailV My GDVImmeT Ra[itlanf B.aslneuin Alaska Visiting llaska StDh EmploYaec Municipal Matching Grant Questionaire SFY2015 LIM -1 overview. Purpose ---- -- - - -- -- --- --- Please review the information you have entered. If any information is incorrect, dick the appropriate section header 'Edit' button to return to that section and edit your data. If the Information is correct, click the "Continue" button below to proceed to the Submittal page. NOTE: Your information has been saved; you may also exit the system and return later to finalize it. Please also be aware that the highlighted fields do not yet contain data. Please n:view to assure that they should remain empty before submitting. To add information, select the Edit button(s). Tasks: Print For Your Records 8 ii 1. Complete Steps 2. Submit Your Current Entries: Tracking z: FYISAMM00053 Project Information Usage Tps Red Items to the left indicate tasks that have yet to be completed. You must complete every item from the task list before DEC will process your submittal. Kenai Wastewater Municipal Matching Grant Facility: Treatment Plant Upgrades- Type: Phase II Questionnaire Details Project Title: Kenai Wastewater Treatment Plant Upgrades -Phase II Total Project Cast: 1,840,553 Requested Matching Grant Funds: 1,288,387 Project Scope: 2. Wastewater Project Description: (Scope of Work to be funded under this grant) I�hl This is the second phase of a five phase project to upgrade and enhance the operational hardware and efficiency of the wastewater treatment plant (W WTP). This phase will address the level of ammonia in plant effluent, pre - treatment screening - solids removal, enhance basin aeration and sludge management systems, installation of an enhanced belt filter press and control systems, and construct an addition to the Control building to accommodate a fully - functioning laboratory. Project Needs (0 - 300 Pts) Project Need: Required documentation is: Describe Issues and Benefits: Details 4. A pollution event or a violation of an existing permit limit has occurred, as documented by ADEC or by a recognized public health organization, which may Include a compliance order to correct any violation related to the event. Construction of this project will correct the existing problem. (200 Pts.) Documentation is required. Examples: I Violations of wastewater permits or documented failure of on -site disposal systems > Coned I &I which will help the W WTP meet permit limits Construction to remedy surface water contamination violation Attached in Step 13 i Edit 1 Page 19 of 83 https: / /myalaska. state. ak. us /dec /water /oasys/Review.aspx 8/5/2013 The Alaska Pollution Discharge Elimination System (APDES) permit for the W WTP Is currently in the renewal process. Based on our knowledge of new permit effluent limitations we are confident without plant enhancements we will be out of compliance for ammonia levels In the effluent. This project will address that Issue as well as enhance many addition systems efficiency. Attached Is documentation regarding ammonia effluent limitations comparing Palmer's present dally limit of 18.5 mg /I to the City of Kenai's daily average of 32.4 mg /I during 2013 to date. Project Development Status (O - 125 Pis) Details f-EdR Drinking Water Distribution System 3. A feasibility study, facility plan, or at Operator Certification Number least 35% complete engineering plans Is your wastewater treatment system and specifications have been prepared operated by the correct level of certified and have been provided to the ADEC. (50 operators? (25 Pts. if Yes or if not Pts.) applicable) Documentation is reouired., Copy of at Development Status least 35% complete plans & Name specifications. Please limit attached documents to cover and civil drawings pages. For feasibility study /facility plan, please limit attached documents to cover page, table of contents, and summary Information Required documentation is: Attached In Step 13 Comments: Both a feasibility study and master plan have been accomplished to support this project, by CH2MHill and Siemens, Inc. Relationship to Other Project Phases (O - Details Etlit. ! 100 Pts) 1. This construction project will make functional or complete the previous phases that received funding and phasing points under this program. (100 Pts.) Relationship to Other Project Phases: Do m ntation Is rec it d: Documentation Identifying the full project, the remaining /unfinished phased work, and previously completed phases. Required documentation is: Attached In Step 13 Explanation Project phasing information can be found in section 6.1 of the Master Plan /Feasibility Study. Phase I has been completed with the purchase of new vector equipment and influent manhole modifications. Operations and Maintenance ce - Operators (0 Details - 100 Pts Edd ! Is your drinking water treatment system operated by the correct level of certified yes operators? (25 Pts. If Yes or if not applicable) Drinking Water Treatment System Operator William F. Leslie Name Drinking Water Treatment System Operator, Certification Type, and Level Water Treatment - 3 Drinking Water Treatment System Operator 14566 Certification Number Is your drinking water distribution system operated by the correct level of certified yes operators? (25 Pts. If Yes or if not applicable) Drinking Water Distribution System William F. Leslie Operator Name Drinkin ® y Water Distribution 5 stem Operator, Certification Type, and Level Water Distribution - 2 Drinking Water Distribution System 15799 Operator Certification Number Is your wastewater treatment system operated by the correct level of certified yes operators? (25 Pts. if Yes or if not applicable) Wastewater Treatment System Operator Jerry Potter Name Wastewater Treatment - 2 Page 20 of 83 htips: / /myalaska. state. ak .us /dee /water /oasys /Review.aspx 8/5/2013 Application xevlew Wastewater Treatment System Operator, Details Edit Certification Type, and Level Yes Wastewater Treatment System Operator 7162 Certification Number been estimated for this project and have Is your wastewater collection system been found to be equal to or less than operated by the correct level of certified Yes operators7(25 Pts. if Yes or if not Documentation Is required: A detailed applicable) cost comparison estimate Wastewater Collection System Operator Brian Springer Name 1,288,387 Wastewater Collection System Operator, Wastewater Collection -3 Certification Type, and Level .Wastewater Collection System Operator 8563 Certification Number Is your solid waste / stormwater system operated by qualified operators? (100 Pts. If Yes Yes) Type, Organization, Date of Training: Page 3 of 5 The City's Public Work's Department Employees receive traing and periodic updates regarding storm water treatment and storm water management. Operation Capabilities (O - 150 Pis) Details j Edit Drinking Water System Operations: Wastewater System Operations: Solid Waste Operations: YES: Sample results are submitted to the State. (75 Pts.) YES: Wastewater permit requirements are being met by system. (75 Pts.) Operations and Maintenance - Costs (0 - 50 Details Edit Pts) Yes Funding Source (1): 1. Operation and Maintenance costs have Federal /State /Local: been estimated for this project and have Funding Amount: been found to be equal to or less than Please select from the following choices: current costs. (50 Pts.) Estimated Use Date: Documentation Is required: A detailed Funding Source (2): cost comparison estimate Required documentation is: Attached in Step 13 Operations and Maintenance - Misc (0 - 100 Details Edit Pts) _ Has a rate analysis of the water /sewer utilities been conducted within the last 5 years, or documentation can be provided that shows rates have been reviewed during the annual budget process for cost of service? Yes (if Yes, 50 Pts.) Documentation is required: Copy of a rate analysis /study cover page, table of contents and summary pages; or, a summary of .annual budget documents on a rate review." Is the most current user fee ordinance provided? (if Yes, 50 Pts.) Yes Documentation is required: Copy of ordinance summary documents. Required documentation is: Attached in Step 13 Local Project Commitment (O - 225 Pis) Details i Edit Are adequate funds available now? Yes Funding Source (1): City of Kenai Water & Sewer Fund Federal /State /Local: L Funding Amount: 552,166 Funding Year: City Fiscal Year 2015 Estimated Use Date: 07/01/2014 Funding Source (2): State of AK, DEC, MMG Federal /State /Local: S Funding Amount: 1,288,387 Page 21 of 83 htips: //inyalaska. state. ak. us /dec. /water /oasys /Review.aspx 8/5/2013 Funding Year: State Fiscal Year 2015 Estimated Use Date: 07/01/2014 Funding Source (3): Federal /State /Local: Select Funding Amount: Engineering Management /Inspection: Funding Year: .Estimated Use Date: 1,371,500 Funding Source (4): Equipment: Federal /State /Local: Select Funding Amount: Contingencies Funding Year: Amount: Estimated Use Date: Funding Source (5): Federal /State /Local: Select Funding Amount: Funding Year: Estimated Use Date: Amount: 'Federal funds as part financing? (if Yes, 75 Yes Pts.) 1,840,553 If Yes, 75 Pts. Contact If yes, amount: Details Edit If yes, 50 pts. Name: If yes, amount: 'Is this project your number one requested Yes state priority project? Organization: If this is your number one priority, a Council resolution should be attached to this 210 Fidaigo Avenue questionnaire identifying this project as City: your number one local state funding priority over all other projects for this fiscal year. (if Yes Yes, 50 Pis.) Zip: Documentation is required, however a resolution may be submitted later during the one week preliminary community project score review. Required documentation is: Attached in Step 13 Population Benefiting Ratio (5 - 15 Pts) Details Requested Matching Grant Funds: 1,288,387 Population of Community Benefiting: 7200 Cost /population ratio: 179 Select Appropriate Cost /Population Benefit: Low cost/population beneflUng... .... ....$0 - $400 /person (15 Pts.) rage Y ul J Edit Project Costs Details i Edit Administration: 50,000 Project Planning/ Design: 137,150 Engineering Management /Inspection: 164,580 Construction: 1,371,500 Equipment: 0 Other (Identify Cost): Contingencies Amount: 117,323 Other (Identify Cost): Amount: Other (Identify Cost): Amount: Total Costs: (Sum of above) 1,840,553 Contact Details Edit Applicant, Cost Estimate Preparer Name: Rick Koch Title City Manager Organization: City of Kenai Address: 210 Fidaigo Avenue City: Kenai State: AK Zip: 99611 Page 22 of 83 I)ttps: / /myalaska. state. ak. Lls /dec /water ,loas),s /RevieNv.aspx 8/5/2013 i Hppncation lcevlew Attachments M8 -5 -13 Narrative SFY15 ADEC MMG W WTP.pd 'M8 -5-13 Ammonia Effluent Levels ADEC MMG SFY2015,pdf IMCity of Kenai Wastewater Facility Master Plan.pdf 'n8-5-13 Operations & Maintenance Savings ADEC MMG SFY 2015.pdf V2011 Rase Studv.pdt -6 -13 Resolution 2013- XX,pdf f-i'8-5-13 SFY 2015 Cost Estimate W WTP.pdf VFee Schedule July 1 2013.pdf Country: USA Phone: (907)283 -8222 Cell: (907)398 -0190 Fax: (907)283 -3019 Email: rkoch @ci.kenai.ak.us Website: Title (Type), Description f Project Narrative ADEC MMG SFY2015 (Other) Ammonia Effluent Levels (Project Need) This documement compare the City of Kenai's average daily ammonia effluent levels with limitations required under Palmer's APDES permit. The City expects similar limitations to be established under its permit renewal. Wastewater Facility Master Plan & Feasibility Stud (Project Development) Operations & Maintenance -Cost Savings (Cost Analysis) This attachment coipares present electrical utility costs for this calendar year to date. A minimum oifa 15% reduction in electrical consumption is anticipated with the installation of variable drives on the comprssor motors for the basin aeration system. Rate Analysis (Other) The past two years the City has increased utility rates as recommended by the Rate Analysis performed by CHZMHill. After one more year of planned increase the utility will employ steady -state annual increases of 2 ^/o per year in order to eliminate long periods of no rate adjustment folowed by large increases. This will facilitate planning for capital projects as well as providing sufficent revenue for operational needs. (Council Resolution) Resolution establishing this project as the City's number one State capital request for FY 1015 Wastewater Treatment Plant Upgrades - Phase II (Cost Analysis) This estimate provides estimated cost for phase ZI of a rive phase, approximate $4.5 million project to upgrade a 25 year old treatment plant and to enhance the effluent quality to meet anticipated limitations under the renewal of the APDES permit. Fee Schedule Ordinance (Other) Copy to New ( Home Continue I (help ?) }lon lo- . . CoMSSi i Pu:M.WO _- Rt u� tali,,_ Slimes Pli IIR�!ee_ UvkionuCnnlaGS ErtuU .Emil i'N� ✓O ✓n<fA Ht5r:1..1 Page S oT 5 ( Edit i Logout i:l iNn;,yµY ;Y< S:' =w P C. ao+1,IFK JV.ei 4u, FSJ1f.r.,; PaOn..lti:l Opiq&]!Fq It:tl4 +ifiliY iW Page 23 of 83 https://iiiyalaska.state.ak.us/dee/water/oasys/ReN,iew.aspx 8/5/2013 the dl ,of �� KENAI SKA "V/'llaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907- 283 -3014 lI IIII 1997 CITY OF KENAI NARRATIVE FOR ADEC SFY 2015 MUNICIPAL MATCHING GRANT PROGRAM The City of Kenai's Wastewater Treatment Plant (W WTP) was constructed in 1982. It was sized to accommodate a population of 11,650 people and an average wastewater flow of 1.3 million gallons per day (mgd). The present population of Kenai is approximately 8,000 and average wastewater flow is up to 0.90 mgd, or 70°% of the plant design capacity. A Wastewater Facility Master Plan was completed in March 2004 by CH2MHill. The cost estimate for recommended improvements totaled $ 5,198,000 (in 2004 dollars) and were identified as being accomplished in four phases. Estimated costs have been increased by 35% to account for construction inflation. The four phases identified by CH2MHil1 are not consistent with the proposed phasing as a result of funding constraints and improvements that have already been accomplished. The issues to be addressed by this project are as follows: 1. The City's W WTP APDES permit will be renewed in 2013. Presently the City's permit does not specify a limit for ammonia in the wastewater plant discharge. Our research has shown that recent permit renewals have required relatively low ammonia levels for the effluent (i.e. Palmer). The ammonia levels in the City's W WTP discharge may fail to meet what appears to be the standard required by ADEC. 2. The existing sludge belt press is 25 years old, and while not functionally obsolescent, it requires major maintenance /upgrades in the near future to maintain system reliability and compatibility with control systems. Because the W WTP has City of Kenai ADEC SFY 2015 MMG Questionnaire WWTP Upgrades — Ph.I1 Page 24 of 83 The following is a description of improvements proposed under phase II of this project: Sludge Belt Press The installation of a second sludge belt press will provide system redundancy and allow for the existing sludge belt press to be taken out of service for an extended period (4 -6 months) while major maintenance upgrades can be accomplished. A new belt press and conveyer system will address the ADEC observation during the 2009 inspection that the transfer of solids to trucks resulted in solids falling onto the floor in the headworks facility. Solids Removal System The installation of a solids removal system to work in conjunction with the existing grinder will result in solid s removal meeting the EPA paint test and decrease demands on the treatment plant/system. Activated Sludge System Improvements Upgrade Fine Bubble Aeration Upgrade Aerobic Digester Blower System The blowers currently provide three to four times the necessary oxygen concentration to the aeration basins and there is no way to efficiently control this with the existing equipment. The installation of one small blower with a variable speed motor, the installation of variable speed motors on the existing blowers, the installation of a new control system, and replacing the coarse bubble diffusers with fine bubble diffusers will result in improved treatment and a significant drop in power consumption. City of Kenai ADEC SFY 2015 MMG Questionnaire RTWTP Upgrades — Ph.II Page 25 of 83 only a single sludge belt press the press cannot be taken out of service to accomplish major maintenance tasks. 3. Two of the aeration basins exhibit a structural failure of the concrete wall which separates the basin. There is a breach between the two and as such the two basins must be operated as a single unit. 4. The existing rotary screen has been removed from operation, resulting in excess solids being introduced into the treatment process. The screen has been removed from the process because it often clogged resulting in raw waste flowing onto the floor in the headworks facility. 5. The present system does not provide an efficient method to control aeration. Blowers provide three to four times the necessary oxygen to the aeration basins. 6. Existing course bubble diffusers are not efficient. 7. Existing system does not effectively manage sludge. The following is a description of improvements proposed under phase II of this project: Sludge Belt Press The installation of a second sludge belt press will provide system redundancy and allow for the existing sludge belt press to be taken out of service for an extended period (4 -6 months) while major maintenance upgrades can be accomplished. A new belt press and conveyer system will address the ADEC observation during the 2009 inspection that the transfer of solids to trucks resulted in solids falling onto the floor in the headworks facility. Solids Removal System The installation of a solids removal system to work in conjunction with the existing grinder will result in solid s removal meeting the EPA paint test and decrease demands on the treatment plant/system. Activated Sludge System Improvements Upgrade Fine Bubble Aeration Upgrade Aerobic Digester Blower System The blowers currently provide three to four times the necessary oxygen concentration to the aeration basins and there is no way to efficiently control this with the existing equipment. The installation of one small blower with a variable speed motor, the installation of variable speed motors on the existing blowers, the installation of a new control system, and replacing the coarse bubble diffusers with fine bubble diffusers will result in improved treatment and a significant drop in power consumption. City of Kenai ADEC SFY 2015 MMG Questionnaire RTWTP Upgrades — Ph.II Page 25 of 83 Upgrade Waste Activated Sludge (WAS) System Upgrade Return Activated Sludge (RAS) System The activated sludge treatment process works best when a steady low flow of sludge is returned to the aeration basin (RAS). The pumps currently in use return too much sludge in too short a time to the aeration basin resulting in system failures, increased maintenance and increased energy consumption. The WAS pumps currently in service are a progressive cavity type that requires frequent service, Replacement with a simple centrifugal pump system would lower maintenance costs and improve treatment efficiency by allowing a steady flow of sludge to the aerobic digestion tank rather than large intermittent flows. The upgrades to the RAS & WAS Systems, and the upgrades to the aeration system will significantly improve the performance of the WWTP in terms of decreasing the costs of aeration, improving the settleability of the sludge, and minimizing/eliminating permit non - compliance incidents. WWTP Control Building Expansion (+ / -1,000 s.f.) The addition of a second sludge belt press will require the re- location of the WWTP laboratory. There is not sufficient space anywhere within the existing building to accommodate laboratory operations. The construction of a 1,000 s.f. addition to the WWTP Control Building will provide the room necessary for a fully functioning laboratory sufficient to support the operations of the WWTP. Operations and maintenance costs will be reduced as a result of improvements constructed under this project. City of Kenai ADEC SFY 2015 MMG Questionnaire WWTP Upgrades — Ph.11 Page 26 of 83 KENAI CITY COUNCIL — REGULAR MEETING AUGUST 7, 2013 — 7:00.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR PAT PORTER, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on August 7, 2013, in City Hall Council Chambers, Kenai, AK. Mayor Porter called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Pat Porter, Mayor Tim Navarre Brian Gabriel comprising a quorum of the Council. Also in attendance were: "Courtney Stroh, Student Representative Rick Koch, City Manager Scott Bloom, City Attorney Sandra Modigh, City Clerk 3. Agenda Approval Robert Molloy Terry Bookey Mike Boyle Mayor Porter requested the following addition to the agenda and packet: ADD TO: D.3: Resolution No. 2013 -58: • Substitute Resolution No. 2013 -58 MOTION: Council Member Molloy MOVED to approve the agenda including Substitute Ordinance No. 2013 -58 and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. VOTE: There being no objections, SO ORDERED. Page 27 of 83 4. Consent Agenda MOTION: Council Member Bookey MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the motion. Mayor Porter opened the floor for public comment on consent agenda items, there being none public comment was closed. VOTE: There being no objections, SO ORDERED. "All items listed with an asterisk ( ") are considered to be routine and non - controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS Linda Swarner, Kenai Peninsula Food Bank — provided information regarding the upcoming Harvest Moon Local Foods Week, September 16 -22, Promoting Local Foods Including Alaska Grown and Local Seafood in Restaurants and our Homes. C. UNSCHEDULED PUBLIC COMMENTS Angie Cramer, Kenai — addressed Council to request improvements to the City's local parks and playgrounds noting that there isn't equipment for the younger aged children. Amber Every, Kenai — spoke in support of updating the playground equipment at the Kenai Municipal Park. D. PUBLIC HEARINGS Ordinance No. 2714 -2013 — Increasing General Fund Estimated Revenues and Appropriations by $8,366 in the General Fund Parks, Recreation, and Beautification Department for an Amendment to the Grant from the State of Alaska Department of Environmental Conservation for Bacteria Level Monitoring on the City's Beaches During the 2012 Personal Use Fishery. MOTION: Council Member Bookey MOVED to enact Ordinance No. 2714 -2013, Increasing General Fund Estimated Revenues and Appropriations by $8,366 in the General Fund Parks, Recreation, and Beautification Department for an Amendment to the Grant from the State of Alaska Department of Environmental Conservation for Bacteria Level Monitoring on the City's Beaches During the 2012 Personal Use Fishery. Council Member Gabriel SECONDED the motion. Mayor Porter opened the public hearing, there being no one wishing to speak public hearing was closed. City of Kenai Council Meeting Minutes Page 2 of 7 August 7, 2013 Page 28 of 83 VOTE: YEA: Bookey, Boyle, Gabriel, Molloy, Navarre, Porter NAY: 'Student Representative: YEA MOTION PASSED UNANIMOUSLY. Ordinance No. 2715 -2013 — Increasing General Fund Estimated Revenues and Appropriations by $80,695 in the General Fund City Manager and Parks Departments for the Receipt of a Grant from the State of Alaska Department of Environmental Conservation for Bacteria Level Monitoring on the City's Beaches During the 2013 Personal Use Fishery. MOTION: Council Member Molloy MOVED to enact Ordinance No. 2715 -2013, Increasing General Fund Estimated Revenues and Appropriations by $80,695 in the General Fund City Manager and Parks Departments for the Receipt of a Grant from the State of Alaska Department of Environmental Conservation for Bacteria Level Monitoring on the City's Beaches During the 2013 Personal Use Fishery. Council Member Gabriel SECONDED the motion. Mayor Porter opened the floor for public hearing. Jim Butler, Kenai — thanked Council and administration for the improved efforts on conducting this year's dipnet fishery and recommended the City become more involved with the Board of Fisheries. There being no one else wishing to speak, public hearing was closed. VOTE ON MAIN MOTION: YEA: Bookey, Boyle, Gabriel, Molloy, Navarre, Porter NAY: "Student Representative: YEA MOTION PASSED UNANIMOUSLY. Resolution No. 2013 -58 — Respectfully Requesting that Wal -Mart Stores, Inc., Provide Consumers with a Choice to Purchase Sustainable Alaskan Seafood Products. • Substitute Resolution No. 2013 -58 Mayor Porter opened the floor for public hearing. Amber Every, Kenai — spoke in favor of the resolution and thanked Council and administration for bringing the legislation forward. There being no one else wishing to speak, public hearing was closed. City of Kenai Council Meeting Minutes Page 3 of 7 August 7, 2013 Page 29 of 83 MOTION: Council Member Bookey MOVED to adopt Resolution No. 2013 -58, Respectfully Requesting that Wal -Mart Stores, Inc., Provide Consumers with a Choice to Purchase Sustainable Alaskan Seafood Products and requested UNANIMOUS CONSENT. SECONDED the motion. MOTION TO AMEND: Council Member Molloy MOVED to amend Resolution No. 2013 -58 by substitution, Respectfully Requesting that Wal -Mart Stores, Inc., Provide Consumers with a Choice to Purchase Sustainable Alaskan Seafood Products and requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the motion. Mayor Porter opened the public hearing, there being no one wishing to speak public hearing was closed. VOTE ON AMENDMENT: VOTE ON MAIN AS AMENDED: E. MINUTES 1. *Regular Meeting of July 17, 2013 There being no objections, SO ORDERED. There being no objections, SO ORDERED. Minutes were approved by the consent agenda. F. UNFINISHED BUSINESS — None. G. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified Approved by the consent agenda. 2. *Action /Approval — Purchase Orders Exceeding $15,000 Approved by the consent agenda. 3. Action /Approval — Schedule Work Session with the Department of Transportation on September 10, 2013, from 6:00p.m. — 8:00p.m. There being no objections, the work session was scheduled as requested. 4. *Ordinance No. 2716 -2013 — Accepting and Appropriating Grants from the Federal Aviation Administration and the State of Alaska for the Aeronautical Survey and Geographical Information Mapping Project, a Component of the Airport Masterplan Project and Appropriating Required Matching Funds in the Airport Improvement Capital Project Fund and Airport Fund. City of Kenai Council Meeting Minutes Page T4 of 7 August 7, 2013 Page 30 of 83 1.01 Ordinance No. 2716 -2013 was introduced by the consent agenda and public hearing scheduled on August 21, 2013. 5. *Ordinance No. 2717 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the New City Shop Construction Capital Project Fund. Ordinance No. 2717 -2013 was introduced by the consent agenda and public hearing scheduled on August 21, 2013. 6. *Ordinance No. 2718 -2013 — Unappropriating State Grant Funds in the General Fund Due to Reduction in Public Safety Grant Funding from the State of Alaska. Ordinance No. 2718 -2013 was introduced by the consent agenda and public hearing scheduled on August 21, 2013. 1. Airport Commission — Council Member Gabriel advised their next meeting was schedule on August 8, 2013. 2. Harbor Commission — Council Member Molloy reported the August 12th meeting had been cancelled. 3. Library Commission — Council Member Boyle reported the commission met on August 6t" and worked on the mission statement and internet safety policy. 4. Parks and Recreation Commission — Council Member Bookey reported the commission held a work session and meeting on August 1s' to discuss park operating hours, no action was taken. 5. Planning and Zoning Commission — Council Member Navarre reported the commission last met on July 24 and approved a conditional use permit for a Martial Arts & Yoga Studio. 6. Beautification Committee — Mayor Porter had no report. 7. Mini -Grant Steering Committee — Mayor Porter had no report. I. REPORT OF THE MAYOR Mayor Porter reported the following: • This month's Coffee with the Mayor had good turn out • BBQ for the Armory • Took ROC the Kenai group to lunch • Met with CH2M Hill city of Kenai Council Meeting Minutes Page 5 of 7 August 7, 2013 Page 31 of 83 Mayor Porter requested with the concurrence of Council that administration bring forward a master plan including a financial plan by January to restore the Municipal Park. Council Member Bookey and Navarre spoke in favor of community park renovations. J. ADMINISTRATION REPORTS City Manager — Koch reported on the following: • Reminder of rededication of the Kenai High School football field and track • Meeks Trail update after recent rain • Will be out of office September 19 through October 2 • Need to discuss and approve capitol budget and priorities in the next couple of months • Provided an update on dipnet fishery. Mayor Porter requested the City Manager write a letter for Council related to the greater presence of Fish & Game officers this year, to have the fire hydrants painted, to have more flags erected around town in the month of July, WIFI in senior housing, and to have water faucet installed over the stove at the Senior Center. City Attorney — Bloom reported that Anchorage was selected for the International Lawyers Conference in May of 2014 and welcomed Student Representative Stroh. City Clerk — provided the ballot propositions and summary to Council for review and noted they would be forwarded to the Borough for inclusion in the election pamphlet; reminded Council that the candidate filing period would close on August 15. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments — None. 2. Council Comments Council Member Boyle welcomed Student Representative Stroh, congratulated the City on the best dipnet fishery year ever, and requested more enforcement on south beach for people using the dunes as toilets. Council Member Molloy welcomed Student Representative Stroh and thanked ROC the Kenai for their assistance during the fishery, thanked the City Manger for how the high tide situation was handled, thanked administration and employees for bringing order to a chaotic fishery season, advised the Kenai Firefighters Association annual conference will be held on the Peninsula in September 2014 and requested Council consider a donation to the association in the amount of $5,000. Student Representative Stroh advised that school would begin on August 20th and that she was excited about her new position on council. Council Member Bookey welcomed Student Representative Stroh, advised he was recently in Anchorage for youth soccer and noted our field are much better kept, reported there wasn't the smell of decaying fish during this year's fishery and was happy City of Kenai Council Meeting Minutes Page 6 Tof 7 August 7, 2013 Page 32 of 83 with the results, and expressed his regret to see Andrew from KSRM moving out of town. Council Member Gabriel welcomed Student Representative Stroh, commended administration for their work on this year's dip net fishery, noted the traffic jams at boat launch and recommended using a staging area next year, and wanted Council to consider having a representative at the Board of Fisheries meetings. Council Member Navarre welcomed Student Representative Stroh, thanked Andrew from KSRM for his services to the community, expressed his satisfaction with this year's fishery, and thanked all that participated in the armory dinner for the troops. Mayor Porter advised she gave a report and presentation on the City at the Chamber of Commerce luncheon. L. EXECUTIVE SESSION — None M. PENDING ITEMS —None N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 8:31 p.m. Minutes prepared and submitted by: Sandra Modigh, CMC City Clerk "The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. amity of Kenai Council Meeting Minutes Page 7 of 7 August 7, 2013 Page 33 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 34 of 83 N M N 00 00 z m _ O U in U Q ¢ J z 2 W H N W z Page 35 of 83 f Q 0) 0 a Of o z O U LL F J U 2 O v O F a o Z N N (=7 2 r 7 c ¢ 0 o N r lL O d z W O H W W J W Q IL U U p > a LU z 2 W H N W z Page 35 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 36 of 83 J d O x a a a J U z O U 0 W W z x U_ ?2 O 0 O O O vi r Q' W > O U) w w M w O w cn Q S D a M O N N H N 0 Q LL O U z w w w J U Z O U z Z cW G q- 5 a w .e r LU W Z_ S U w w w co N a a� z O Q r F- LL J J a a a a U Q 0 z LU W W _Z z Z W n O e_ a a Q U U a 0 a Ll J O 2 w w w W w h- (� F Z Fr W u�0 U a Z O m 0] us J w W CkfS r 0 U L U Z z O r U F- F- z Z O U CL O z Z Q a a w IL IL J J Q w O U O Z 1— W U Q LU J_ LU M W 0] Q w 0 W Q Page 37 O O O ro oc rn Lq m Oi o *- m m z Z cW G q- 5 a w .e r LU W Z_ S U w w w co N a a� z O Q r F- LL J J a a a a U Q 0 z LU W W _Z z Z W n O e_ a a Q U U a 0 a Ll J O 2 w w w W w h- (� F Z Fr W u�0 U a Z O m 0] us J w W CkfS r 0 U L U Z z O r U F- F- z Z O U CL O z Z Q a a w IL IL J J Q w O U O Z 1— W U Q LU J_ LU M W 0] Q w 0 W Q Page 37 / "Villaye with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 �! Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 t�ll�t 1997 ttiecityof MEMORANDUM YCYAI AI ACYA TO: Rick Koch, City Manager �V FROM: Sean Wedemeyer, Public Works Director 51�k/ DATE: August 13, 2013 SUBJECT: Recommendation to contract Alaska Dreams to erect tent Rick, Ordinance No. 2717 -2013 will appropriate sufficient funds to enter into a contract with Alaska Dreams to furnish and install a timber foundation and one new roll up door as well as erect the tent donated by BP. Alaska Dreams is the only company in Alaska that sells and installs this particular model of structure. They were the original installer when it was erected for BP. I recommend approving the Purchase Order to Alaska Dreams Inc. Thank you for your attention to this matter. Page 38 of 83 `thealtvof DATE: 4L V — W NAME: /'l i / /- CITY OF KENAI "Village with a past — City with a future. " BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT COMMITTEES AND JAN : 1 RECD dw3 RENEW U7,11 L kR -u.pEM RETURN TO: KENAI CITY CLERK 210 FIDALGO AVENUE KENAI, AK 99611 PHONE: 283 -7535, EXT. 231 FAX: 283 -5068 Resident of the City of Kenai? / How long? Y� Residence Address 4 ��) � 161110 & /� L L) 11�6 4 a li' Mailing Address ) L p Home Telephone No. Home Fax No. Business Telephone No Business Fax No. Email Address:J�,�/� May we include your contact information on our web page? ALL Ii' not all, what information may we include? EMPLOYER:� �1 Job Title NAME OF SPOUSE: Current membership in organizations: Past organizational memberships: 6: � COjjyyJJjjMITTEES OR COMMISSION§ IN WHICH YOU ARE INTERESTED: i / U V WHY DO YOU WANT TO BE INeVOLVED WIT$ THIS COMMISSION OR COMMITTEE? Zx WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, CO ISSION OR COMMITTEE MEMBERSHIP? Page 39 of 83 CITY OF KENAI "Village with a past— City with a future." BACKGROUND AND PERSONAL DATA - CANDID�► � fQ� I OINTMENT COMMITTEES AND COMMISSIONS *'Mh, � RETURN TO: KENAI CITY CLERK I'a ix G 4 2D 3�C g — 210 FIDALGO AVENUE VENN \ALASKA KENAI, AK 99611 PHONE: 283 -7535, EXT. 231 L �' Kenai City Clerk ffICe FAX: 283 -5068 DATE:_ 3 G C� e y L'.e „ , 'i"�"r� "a' — NAME: RESIDENT OF THE CITY OF KENAI? HOW LONG? RESIDENCE ADDRESS ��05 ��ov ee^ �� �CrnQr/®` MAILING ADDRESS Home Telephone No.7�`7 =ZZc1 Home Fax No. Bu Mess Telephone No Business Fax No. Email Address: May we include your contact information on our web page? ALL 9 If not all, what information may we include? EMPLOYER: . JOB TITLE NAME OF SPOUSE: CURREN9T TBERSHIP IN ORGA RATIONS: G�[� �2 / 4 v 10j.L PAST ORGANIZATIONAL MEMBERSHIPS: COMMITTEES ORgOMMISSIONS IN WHICH YOU ARE INTERESTED: fiTGoc �Ce /f— r�7l//tr —tom/ ctuc Sri' vt'�- �jyy�- C p"g- WHY DSO YOU WANT TO BE INVOLVED WITH THIS COMMISSION 0 COMMITT.E�E? DL�i° Gf /cr OC�i /O e i�UC✓ved' C°�OV T WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? Page 40 of 83 CITY OF KENAI "Village with a past — City with a future. " BACKGROUND AND PERSONAL DATA - <<4 4>1 CANDIDATES FOR APQPOOIINTMENT COMMITTEES AND KENU ALASKA a `g � Y IONS \/ RETURN TO: KENAI CITY CLERK dl�L) 1 2013 210 FIDALGO AVENUE KENAI, AK 99611 PHONE: 283 -7535, EXT. 231 DATE: II/ �d /�7 i` °11 Cliy Clerk's office FAX: 283 -5068 NAME: .7 Resident of the City of Kenai? �CJJ How long? ';�1 Z f'o�ls Residence Address 30 7 4//1 (,,j QQ XP/Jc�/ 1'91�� %1cv1 Mailing Address Sim Home Telephone No. `d 7 / / -S730 30 Home Fax No. Business Telephon No Business Fax No. Email Address: �M e5 Co May we include your contact information on our web page? ALL If not all, what information may we include? EMPLOYER: NAME OF SPOUSE: Current membership in organizations: Past organizational memberships: Job Title IN WHICH YOU ARE INTERESTED: WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS COMMISSION OR COMMITTEE MEMRFRRHrv? -7tl AC /St'i�dl fco� �X Sin Clip' d enrol/col iN SchooI here 11A keild�. Page 41 of 83 YOU POSSESS TO BRING TO THE BOARD, K,.. U 7Z - d /so h'� ✓e a DATE: ,-7 , C\ Q- 13 I-XI IT, t- CITY OF KENAI " Village with a past — City with a future. " BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT COMMITTEES AND E E I VE coMMlssloxs I�e RETURN TO: JUL 2 33 2013 KENAI CITY CLERK 210 FIDALGO AVENUE KENAI, AR 99611 Kenai Cite Clerk's Office Resident of the City of Kenai? V C. S How long? Residence Address S°1 C) —,Ac Neck PHONE: 283 -7535, EXT. 231 FAX: 283 -5068 Mailing Address S�AU b6konL-�- LtV `[ 2na Nv-- Home Te�lepph�one� A No�.'AOq &a) -3"j< Home Fax No. N Its., Business Telephone No � _ -R -S 4(n"l. Business Fax No. < ' ? ' S 4C3 —Email Address: May we include your contact information on our web page? ALL If not all, what in nnation may e include? EMPLOYER: U ;a; A )041e 5 Job Title Lranc_�c,\ ASyi<sor NAME OF SPOUSE: Current membership in organizations: Ka11aa Past organizational memberships: COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED: 1 n �T� 7rn WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMMITTEE? WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? 1:.�z.d .� �.�•.� .t;nc� \gctU. �SS�rn�rn��h�S�tc�� `JFI�J���; ->;�, Page 42 of 83 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2719 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REAPPROPRIATING STATE GRANT FUNDS FROM THE PARK IMPROVEMENTS CAPITAL PROJECT FUND, THE CITY HALL IMPROVEMENTS CAPITAL PROJECT FUND, AND THE MUNICIPAL ROADWAY IMPROVEMENTS CAPITAL PROJECT FUND TO THE NEW CITY SHOP CONSTRUCTION CAPITAL PROJECT FUND AND APPROPRIATING FUNDS IN THE AIRPORT AND NEW CITY SHOP CONSTRUCTION CAPITAL PROJECT FUND. WHEREAS, SB160 was signed by Governor Parnell on May 14, 2012 and granted the City $4,000,000 for Citywide road and infrastructure improvements; and, WHEREAS, these grant funds were originally appropriated by Ordinance 2646 -2012 to projects identified during the August 1, 2012 work session; and, WHEREAS, some of the original projects funded by the SB160 grant have been completed with funds remaining that may be reappropriated to other projects. Completed projects include the purchase of a new trail grooming machine, the purchase of a new copier for the Clerk's Office, the renovation of the Clerk's Office, and the purchase of a trackless snow blower; and, WHEREAS, $296,000 of SB160 was appropriated in the Municipal Roadway Improvements Capital Project Fund for projects to be identified later; and, WHEREAS, $65,517.53 is available from that original amount of $296,000 and may be used to supplement the New City Shop Construction Project; and, WHEREAS, at this time total funding for the New City Shop Construction Project is comprised of funding from a City General Fund appropriation, State of Alaska SB160 grant funding, Federal Aviation Administration (FAA) grant funding, State of Alaska Department of Transportation matching grant funds to the FAA grant, and Kenai Municipal Airport matching grant funds to the FAA grant; and, WHEREAS, FAA Grant funds and the associated State of Alaska Department of Transportation match may not be available requiring the Airport to provides these funds until such time that the availability of grant funds is assured; and, WHEREAS, after appropriation of all funds the project will be fully funded with a construction contingency of $100,000, approximately 2.5% construction costs, for construction; and, New Text Underlined; )DELETED TEXT BRACKETED) Page 43 of 83 Ordinance No. 2719 -2013 Page 2 of 3 WHEREAS, the construction of a New City Shop which will provide for maintenance of all City equipment used to provide services to the City's residents is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: That this is a non -code ordinance. Section 2: That estimated revenues and appropriations be decreased as follows: Park Improvements Capital Proiect Fund Decrease Estimated Revenues: State Grants $100.10 Decrease Appropriations: Machinery & Equipment $100.10 City Hall Improvements Capital Project Fund Decrease Estimated Revenues: State Grants $� $�3Q Decrease Appropriations: Machinery &s Equipment $ 30.82 Construction 5.800.00 58 Municipal Roadway Improvements Capital Proiect Fund Decrease Estimated Revenues: State Grants $7Q,546,0 Decrease Appropriations: Machinery &s Equipment $ 5,028.55 Construction 65,517.53 $ 0 546.08 Section 3: That estimated revenues and appropriations be increased as follows: Airport Fund Increase Estimated Revenues: Appropriation of Fund Balance $359,009 Increase Appropriations: Transfer to New City Shop Capital Project Fund $359 009 New Text Underlined; DELETED TEXT BRACKETED) Page 44 of 83 Ordinance No. 2719 -2013 Page 3 of 3 City Shop Capital Project Fund Increase Estimated Revenues: State Grants $ 76,477 Transfer from Airport Fund 359,009 $_4$�48L Increase Appropriations: Construction $4 486 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4u day of September, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: Introduced: August 21, 2013 Adopted: September 7, 2013 Effective: September 7, 2013 New Text Underlined; [DELETED TEXT BRACKETED) Page 45 of 83 MA " "Villaye with a Past Ci� with a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tlll�t 199] MEMO: TO: City Council FROM: Rick Koch, City Manager DATE: August 15, 2013 SUBJECT: Ordinance No. 2719 -2013, Funding for the New City Shop The purpose of this correspondence is to respectfully request Council adoption of the above referenced ordinance. This effect of this ordinance is to provide funding to award the additive alternate required for a fully functioning facility and provide a small contingency. At this point it is uncertain whether FAA funding of $347,428.00 and State funding of $11,581.00 will be realized for the project. While we are optimistic that eventually the funding will be provided through an FAA and State grant and may replace $359,009.00 being appropriated from Airport fund balance, it is not appropriate to rely on these funding sources at this time. The re- appropriation of $76,477.00 from projects within the $4 million infrastructure improvement appropriation received from the State in the SFY 2013 will provide the remainder of the $100,000 contingency. Adoption of this ordinance results in the project budget as follows: Advertising & Printing Design & Construction Management Construction Utilities Administration Contingency Thank you for your attention in this matter. $ 2,000 297,157 3,943,480 44,430 60,000 100.000 Total $4,447,067 Page 46 of 83 COUNCIL ON AGING MEETING AUGUST 8, 2013 KENAI SENIOR CENTER 4:30 P.M. CHAIR MARK NECESSARY, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Necessary called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members present: Members absent: Staff /Council Liaison present: A quorum was present. AGENDA APPROVAL MOTION: Chair M. Necessary, J. Hollier, V. Geller, L. Nelson, K. Rogers, E. Jones L. Flowers, M. Milewski, B. born Senior Center Director R.,iffig, Mayor P. Porter FrAJ Member Geller MOVED to approve the age r r Rogers SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING,- A2013 MOTION: cc'' Member Rogers MOVED16 ' ov Juummary and Member Jones SECONDED the mot' . -There re obRDERED. 4. PERSONS SCFPWULED AD BE HEARD a. Sheila Jacon ; Adult Protective Services — Overview of Program Ms. Jaconsen presented a DVD and handouts regarding services that Adult Protective Services provides for the community. 5. UNFINISHED BUSINESS a. FY2014 Budget — Senior Center Director Craig reported state and borough funding were not different from the previous year and United Way was down from the past year. b. Surveys for Congregate and Home Meals — Craig reported surveys were very positive. It was agreed a card would be brought to the next meeting for Patty Segura to show appreciation so all members could sign it. 6. NEW BUSINESS — None. Page 47 of 83 7. REPORTS a. Senior Center Director — Craig reported on the Old Timers Luncheon, the garage sale and that she would be attending Meals on Wheels conference at the end of August. b. Council on Aging Chair — No report. C. City Council Liaison — Mayor Porter reported on the August 7 Council meeting. 8. NEXT MEETING ATTENDANCE NOTIFICATION —September 12, 2013 No members requested an excused absence from the September 12 meeting. 9. QUESTIONS & COMMENTS Member Nelson suggested planting rhubarb plants. Member Geller noted new trails were being added 10. PERSONS NOT SCHEDULED TO BE 11. INFORMATION — None. 12. ADJOURNMENT MOTION: :r subdivisi F.. Member Rogers MOVED to a ° djo 4nd Memffr Geller SECONDED the motion. There were no objections. SO ORD _ There being no furt h ` business b re t e Council, the meeting was adjourned at 5:30 p.m. Meeting summary preparblkno*bmitted by: Corene Hall, CMC, Deputy City Clerk Page 48 of 83 COUNCIL ON AGING MEETING AUGUST 8, 2013 PAGE 2 KENAI AIRPORT COMMISSION AUGUST 8, 2013 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. CHAIR HENRY KNACKSTEDT, PRESIDING MEETING SUMMARY CALL TO ORDER AND ROLL CALL Chair Knackstedt called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. 2. AGENDA APPROVAL Chair H. Knackstedt, J. Bielefeld, G. Feeken, K. Roser, A. McClure, L. Porter J. Zirul Airport Manager M. Bond Administrative Administrative Assistant E. Shinn, Council Mem Gabriel Chair Knackstedt requested Item 5 -b: MOTION: Commissioner McClure MOVED SECONDED the motion. ThereA 3. APPROVAL OF MOTION: Commissioner McClu Commissioner Porter i Ph II be added to the agenda. ided agenda and Commissioner Porter SO ORDERED. June 13, 2013 )rove the meeting summary of June 13 and motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS Rates and Fees for Operations off Apron Airport Manager Bondurant reported on rates for the five current special use permits and noted she would have a draft fee schedule for the commission's review by the October meeting. b. Master Plan Phase II Knackstedt reported on what Phase II covered and expressed concern about the delay in completion; requesting a monthly update from Administration. Page 49 of 83 6. NEW BUSINESS a. 2013 -2014 Goals and Objectives Bondurant reviewed the status of 2012 -2013 goals and objectives and general discussion occurred. b. Letter Supporting Contract Tower Program Bondurant reviewed requests for a letter to be drafted in support of contract towers. MOTION: Commissioner McClure MOVED to approve sending a letter of support of contract towers to congressional representatives and Commissioner Roser SECON ED the motion. There were no objections. SO ORDERED. ,' 7. REPORT a. Commission Chair — None. b. Airport Manager — Bondurant repot well as putting snow plowing rntrai C. City Council Liaison — Coun 1 Mee 8. NEXT MEETING ATTEND �NOTI .1C, Commissioner Feeken reques an excumed 9. COMMISSIO Knackstedt reported`Gage's Tree 10. PERSONS NOT 11. INFORMATION king on an RFP for a restaurant as bid. ftr,GabFel reviewed past council meetings. TION — September 12, 2013 from the September 12 meeting. QUESTIONS ce is doing a great job with the tree removal project. TO BE HEARD — None. a. John Morton Email — Exotics at Kenai Airport Float Plane Basin b. Special Use Permit — All American Oilfield, LLC C. June Enplanements d. June and July Airport Manager's Reports 12. ADJOURNMENT MOTION: Commissioner Porter MOVED to adjourn and Commissioner Bielefeld SECONDED the motion. AIRPORT COMMISSION MEETING AUGUST 8, 2013 PAGE 2 Page 50 of 83 There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:40 p. M. Meeting summary prepared and submitted by: Corene Hall, CIVIC, Deputy City Clerk k7clk AIRPORT COMMISSION MEETING AUGUST 8, 2013 PAGE 3 Page 51 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 52 of 83 KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS AUGUST 6, 2013 7:00 P.M. CHAIR KATHY EAST, PRESIDING MEETING SUMMARY CALL TO ORDER & ROLL CALL Chair East called the meeting to order at 7:02 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff/Council Liaison present: A quorum was present. AGENDA APPROVAL MOTION: Chair K. East, E. Bryson, H. Curtis, K. Knackstedt, S. Carter, M. Niichel S. Bodin Library Director M Commissioner Niichel MOVED to approve I the motion. There were no objections. SO 3. APPROVAL OF MEETI MOTION: f Commissioner Niichel A"VEI Library be more welcpfnfng to of June 4 and Comm�iBSipner SO ORDERED. �� 4. PERSONS SCHE Joine f oda and Commissioner Bryson SECONDED June 4, 2013 the summary by adding to 6 -a: Recommended the groups and approve the amended meeting summary SECONDED the motion. There were no objections. TO BE HEARD — None. 5. UNFINISHED BUSINESS — None. 6. NEW BUSINESS a. Mission Statement Library Director Joiner reviewed the information supplied in the packet and general discussion occurred. Joiner requested the commission bring suggestions to the next meeting. b. Internet Safety Policy Joiner reviewed the information supplied in the packet and general discussion occurred. Joiner reported she would bring a new draft to the next meeting, noting the policy had to be voted upon and submitted to the State Library. Page 53 of 83 7. REPORTS a. Library Director — Joiner reported she would email the monthly reports to commissioners between meetings and she hoped to hear about the Rasmuson Tier I grant soon. b. Commission Chair — East expressed concern regarding the Friends of the Library Board and membership, and welcomed Carter to the Commission. C. City Council Liaison — No report. 8. NEXT MEETING ATTENDANCE NOTIFICATION — November 5, 2013 No commissioners requested an excused absence from the November 5 meeting. 9. COMMISSION COMMENTS /QUESTIONS Carter expressed concern about the Friends of the Library. Michel reported liking the idea of a community event to solipit(ew members to Friends. East will contact the Friends and invite them to the Noy,44er mee ' . Bryson noted she thought quarterly meetings wouMMhhelp yv(jM attendance. Curtis inquired about some of the informatioj} items in`ttte packet. 10. PERSONS NOT SCHEDULED TO 11. INFORMATION a. 2013 ALA Conf npe ---V b. CMS Press ,Release Liibraries'to help Americans learn more about their health care o ti C.. Corre p, ndence%Omlayer Advocate Service 12. ADJOURNME4, ! MOTION: Commissioner Curtis MOVED to adjourn and Commissioner Knackstedt SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:18 p. M. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk LIBRARY COMMISSION MEETING AUGUST 6, 2013 PAGE 2 Page 54 of 83 KENAI PARKS & RECREATION COMMISSION - AUGUST 1, 2013 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR AL HULL, PRESIDING WORK SESSION ON PARK OPERATING HOURS TO PRECEDE MEETING AT 6:00 P.M. MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Hull called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff/Council Liaison present: A quorum was present. 2. AGENDA APPROVAL MOTION: Chair A. Hull, C. Stephens, J. Beeson, R. Tunseth E. Castillo, J. Jackman, R. Lambourn Parks and Recreation Direr R. Frates Commissioner Tunseth MOVED to appr< SECONDED the motion. There were no 3. APPROVAL OF MEETI a. April 4, 201 b. June 20. 2( MOTION: Commissioner Stephen Commissioner Tunseth of Meeting cial Meeting RED. Stephens approve the meeting summaries of April 4 and June 20 and the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS — None. 6. NEW BUSINESS a. Park Operating Hours Parks and Recreation Director Frates reported the commission had been ask to look at establishing hours for parks within the city and general discussion occurred. It was noted there were no members of the public in attendance and no action was taken. 7. REPORTS a. Parks and Recreation Director — Frates noted the department was working Page 55 of 83 on the Dip Net Report and lack of rain and water restrictions were hard on turf this summer. Commission Chair — No report. C. City Council Liaison — No report. 8. NEXT MEETING ATTENDANCE NOTIFICATION — October 3, 2013 No commissioners requested an excused absence from the October 3 meeting. 9. COMMISSION QUESTIONS & COMMENTS Tunseth noted there were lights out at the gym in the Recreation Center; wanted the dock to have peak and non -peak fees; and noted he had heard from a member of the community that wanted toddler equipment added to Municipal Park and replace s _and with wood chips. Beeson thanked Administration and Council for their School turf project. 10. PERSONS PRESENT NOT SCHEDULED Kristine Schmidt, 513 Ash Avenue — Ms. Schmic linking Fourth and Fifth Avenue and suggest the input. �® 11. INFORMATION— None. 12. ADJOURNMENT MOTION: assistance with the High HEARD \` disappointment in the new trail d have requested more community Commissioner Steph MOVto am and Commissioner Tunseth SECONDED the motion. There were objection SO ORDERED. There being no further busjrti0sefore the Commission, the meeting was adjourned at 8:45 p.m. �. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk Page 56 of 83 CITY OF KENAI PLANNING & ZONING COMMISSION AUGUST 14, 2013 — 7:00 P.M. CITY COUNCIL CHAMBERS CHAIR JEFF TWAIT, PRESIDING MINUTES 1. CALL TO ORDER Chair Twait called the meeting to order at 7:00 p.m. a. Pledge of Allegiance Chair Twait led those assembled in the Pledge of Allegiance. b. Roll Call E Roll was confirmed as follows: Commissioners present: Chair J. Twait, H. ,ackstedt, B. Shiflea; J. Arness Commissioners absent: K. Peterson, P. Bryson (both excused) Staff /Council Liaison present: Acting Planner N. Carver, Council Member T. Navarre, Deputy City OI®tk C. Hall',,, A quorum was present. c. Agenda Approval MOTION: Commissioner Knacksfedt MO D to `approve the agenda and Commissioner Shiflea SECONDED the motion. There re `no objections. SO ORDERED. d. Consent Agenda f , MOTION: Commissioner Knackstedt MOVED to approve the consent agenda and Commissioner Shiflea SECONDED the motion. There were no objections. SO ORDERED. e. *Excused Absences ➢ Commissioner Bryson ➢ Commissioner Peterson Approved by consent agenda. *All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. Page 57 of 83 2. *APPROVAL OF MINUTES —July 24, 2013 Approved by consent agenda. 3. SCHEDULED PUBLIC COMMENT — None. 4. CONSIDERATION OF PLATS a. PZ13 -34 —Preliminary Plat Darsey Subdivision, Submitted by SurveyMax, P.O. Box 983, Soldotna, AK. Acting Planner Carver reviewed the staff report included in the packet, recommending approval with no contingencies. MOTION: Commissioner Shiflea MOVED to approve PZ13 -34, Preliminary Plat Darsey Subdivision and Commissioner Amass SECONDED the motion. < Twait opened the meeting to public comment; there being none, the btic hearing was closed VOTE: Commissioners voting YEA: Shiflea, Kna t, Ar es�, Twait Commissioners voting NAY: MOTION PASSED b. PZ13 -35 — Preliminary Plat ighlands Subdivision Carsner Replat, Submitted by Integrity Surveys, 820 Set Net Drive, Ion, AK. Acting Planner Carver reviewed a staff report included in the packet, recommending approval with no contingencies, \ I MOTION: \ Commissioner Shiflea MOVED to approve PZ13 -35, Preliminary Plat Highlands Subdivision Carsner Replat and Commissioner Arness SECONDED the motion. Twait opened the meeting to public comment; there being none, the public hearing was closed. VOTE: Commissioners voting YEA: Shiflea, Knackstedt, Arness, Twait Commissioners voting NAY: MOTION PASSED UNANIMOUSLY. PLANNING AND ZONING COMMISSION MEETING AUGUST 14, 2013 PAGE 2 Page 58 of 83 5. PUBLIC HEARINGS a. PZ13 -28 — An application to Rezone Lots 1 & 2, Block B, Beaver Creek AK SD Amended (3730 & 3740 Minchumina Ave) from Rural Residential (RR) to General Commercial (CG). Application submitted by Douglas & Brenda Cofer, Kenai, Alaska. (Removed from 6/12/13 agenda) Carver reviewed the staff report included in the packet, noting the application did not meet the requirements of KMC 14.20.270(b)(1). MOTION: Commissioner Knackstedt MOVED to support and initiate the rezone and Commissioner Shiflea SECONDED the motion. Twait opened the hearing to public comment. Doug Cofer, 6223C, Kenai Spur Highway — Mr Rick Koch, City Manager — Mr. Koch spoke pollution near the water well. i e /igp ke in favor of the resolution. the reak6lution, noting concerns regarding There being no one else wishing to speak, the public hearing was closed. VOTE: _ Commissioners voting YEA: Knackstedt, A, mess Commissioners voting NAY: `. Shiflea, Twaif, MOTION FAILED. 6. UNFINISHED BUSINESS — None. � I 7. NEW BUSINESS —N". i 8. PENDING ITEMS — None 9. REPORTS a. City Council — Council Member Navarre reported on the August 7 City Council meeting. b. Borough Planning — No report. c. Administration — Acting Planner Carver noted work sessions on transitional housing and the storefront improvement program would be scheduled. City Manager Koch reviewed transitional housing issues, noting the Police and Fire Chiefs would be involved in the PLANNING AND ZONING COMMISSION MEETING AUGUST 14, 2013 PAGE 3 Page 59 of 83 discussion and state permitting requirements would be investigated. Carver reported she would have information from Soldotna regarding the storefront improvement program for the commissioners to review. 10. PERSONS PRESENT NOT SCHEDULED City Manager Koch reported there would be a rededication ceremony of the football field at Kenai Central High School on Saturday at 1:00 p.m. Mayor Porter reported there would be a ribbon cutting ceremony on Saturday at 10:30 a.m. at Municipal Park, with hotdogs and activities for kids. 11. INFORMATION ITEMS — None. 12. NEXT MEETING ATTENDANCE NOTIFICATION — August 2�, 2013 f Council Member Navarre noted he would not be attending, bit rated he would find a replacement from the Council. / 13. COMMISSION COMMENTS & QUESTIONS — NOR/le. 14. ADJOURNMENT / There being no further business before the mission, toe meeting was adjourned at 7:42 \\ p.m. 1 _. Minutes prepared and submitted by., Corene Hall, CIVIC, Deputy City i I PLANNING AND ZONING COMMISSION MEETING AUGUST 14, 2013 PAGE 4 Page 60 of 83 POLICE DEPARTMENT MID -MONTH REPORT "— July 2013 `ttiec�'iyaf K AA SKA TO: Rick Koch — City Manager FROM: Gus Sandahl — Police Chief /f-S- DATE: 8/14/13 SUBJECT: Police & Communications Department Activity — Month of July 2013 Police handled 1,139 calls for service. The Communications Center received 410 emergency 9- 1-1 calls (343 from cell phones). Officers made 53 arrests and wrote 277 reports. Traffic enforcement resulted in 216 warnings, 21 speeding tickets, 15 seatbelt tickets, 5 citations for equipment violations, and 34 citations for "other" traffic violations. There were 9 DUI arrests (2 felony). Police investigated 8 vehicle crashes. One of the crashes was alcohol and /or drug related. On July 9, Officer Smith and Officer Hamilton attended Glock armorer training in Kenai. On July 15, School Resource Officer Prins traveled to Cincinnati for a DARE officers' conference. On July 28, Officer Harris traveled to Alabama for a computer forensics course. From July 10 to July 31, officers, dispatchers and TEOs were busy with dipnet operations. The Police Department is preparing the annual dipnet report which will provide dipnet call for service information. On July 22, Sgt. Kelly George worked his last shift with the Kenai Police Department. He resigned to move out of state. The department will facilitate a sergeant promotion process in late August. On July 24, Dispatchers Nusbaum, Wiles, Beckman, Day and Cline attended a records management system refresher training at KPD. Page 61 of 83 - ANIMAL CONTROL MID -MONTH REPORT r� July 2013 the city of D.O.A. 3 5 EUTHANIZED 31 37 Dogs 2013 2012 Dogs 2013 2012 STRAY 99 109 ADOPTED 101 92 Dogs 55 68 Dogs 65 47 Cats 43 41 Cats 32 39 Other Species 1 0 Other Species 4 6 RELEASED BY OWNER 63 49 CLAIMED 26 28 Dogs 44 24 Dogs 25 29 Cats 15 18 Cats 0 1 Other Species 4 7 Other Species 1 0 D.O.A. 3 5 EUTHANIZED 31 37 Dogs 2 4 Dogs 9 18 Cats 1 1 Cats 22 18 Other Species 0 0 Other Species 0 1 TOTAL ANIMALS 165 163 Other Disposition 3 1 Known Borough Animals 30 25 Field Investigations 84 92 Total Dogs 101 96 Citations 9 5 Total Cats 59 60 Total Phone Calls 643 636 Total Other Species 5 7 Kennel Permits 0 0 Community Involvement Projects: 7/9/2013 Peninsula Community Health Services Youth Field Trip 7/19/2013 Peninsula Community Health Services Youth Field Trip Page 62 of 83 v \� the u�lof �� KENUALA SKA FIRE DEPARTMENT MID -MONTH REPORT July 2013 This has been an exceptional summer for the Kenai. Weeks of sunshine and warm weather had us all on edge for wild land fires and we almost got through without a sizeable incident until the evening of August 15`. Some may have seen the smoke near the north east end of the airport that evening. Crews were alerted by an incoming aircraft of a fire just off the airport grounds. Access to the area was done solely by ATV vehicles and foot traffic. Quick action by the duty crew alerted State Forestry who launched their helicopter. With a coordinated attack between ground crews and air support, it was quickly extinguished. Thanks to the ground crews from State Forestry for their help and to the A shift that was on duty that evening. Dip net season 2013 has come and gone. This season seemed to be on par with other years as far as the calls for service from the Fire Department. We had calls for a car fire on the south beach, basic trauma type injuries and unfortunately one fatality. Full report of incidents will be in the upcoming dipnet report. ecause of the recent rainy weather, burn suspensions have been lifted and people have been able to proceed with yard clearing projects. Residents have been very understanding and very compliant to the occasional suspension so we appreciate the cooperation during the dry spells we have. Also because of the recent weather, the city water system has recuperated and we have been out testing hydrants and hose and all the things water dependent. We are confident that all testing will be completed before fall. Run volume for the department is maintaining 7.5% up from last year at this time. We are continuing to stay involved with Safe Kids and doing car seat checks at the Fire Station. Kenai Peninsula College is still sending students to our station for their Paramedic ride along program. Page 63 of 83 / tL` PUBLIC WORKS DIRECTOR ��i� CAPITAL PROJECTS MANAGER ue r r AUGUST 2013 MID -MONTH KENAI, ALASKA U TO: Rick Koch, City Manager FROM: Sean Wedemeyer Public Works Director /Capital Projects Manager DATE: August 14, 2013 SUBJECT: Mid - Month Report; Public Works / Capital Projects Public Works: • Streets /Airport Operator recruitment in progress. • Streets Operator recruitment in progress. • Water Sewer Operator recruitment in progress. • Personal Use fishery tasks complete. Report in progress. • APDES permit renewal application in progress. • Water conservation measures continue to be in effect, with suspension of suggested restrictions on Sundays to allow for watering lawns. Capital Projects: • Maintenance Facility — Under construction. Start date August 12. • Municipal Park Improvements — In closeout. • Kenai Industrial Park — Under construction. • Airport Way & Main Street Asphalt Upgrades — In closeout. • Central Heights Roadway Improvements — Under construction. • Vintage Point and Senior Center Siding — Awarded. Agreement routed for execution. • City Hall and Senior Center heated sidewalks — In design. • Police Dept. Parking Lot Improvements & City_wi le Asphalt and Concrete Improvements — Under construction • Public Safety Building Fascia — Complete. • Lift Station Radio Testing — In progress. • Flight Service Station Upgrades —In design. • Meeks Trail Repair — In closeout. • Airport Tree Obstruction Removal — In progress. • Kenai Airport Airfield Marking — Anticipated bid opening in September. • Old Town Overland Ave. Sidewalk - In design. • 55' x 120' Tent Erection — PO approval requested. • Trailer Mounted Generator — In queue. • Reservoir RFP — In queue. • Magic Ave. and First St. design RFP — In queue. • Airport Carpet Replacement — In queue. • MPF Feasibility Study — In queue. Page 64 of 83 F. PARKS & RECREATION MID -MONTH REPORT August 2013 �� thea'�yof'X� KENA AL SKA The month of July was particularly busy with routine maintenance activities, continuation of trail work, coupled with providing the needed services for the personal use fishery. The month was particularly challenging due to the extreme dry conditions resulting in watering restrictions. Mosi turf areas pulled through without too much difficulty while others started showing signs of stress. Watering of flowers continued as scheduled. The crews have been busy planting trees at Leif Hansen Memorial Park. Several trees were girdled by moose winter before last and were not able to recuperate this summer. Another area with tree damage is at the Senior CenterNintage Point and will need addressed as well. The crew will also begin planting additional trees along right -of -way areas next week, particularly along Willow St. and Main St. Loop. Industry Appreciation is set for August 24th. Staff will assist throughout the day with bathroom cleaning, trash patrol and providing assistance as needed. This year's Kenai River Marathon will occur on Sunday, September 29th. The committee has decided to add a 5K event for this year. Another annual community event, a disc golf tournament, occurred August 10th and was once again well received. Staff member Larry Hull has been busy painting a border around the ball wall at Municipal Park. He will also be adding vinyl stickers that spell out the word "ball wall." This will provide better recognition and purpose for the wall. A celebration of the new park is scheduled for Saturday, August 10th. The American Legion Baseball team concluded their season play toward the end of July. They utilized the Senior League field located at the Little League complex extensively this season and were very pleased with the renovation which occurred last summer. The new score clock arrived this week and will be scheduled for install soon. The trail crew is nearly complete with the trail extension between 4'h Ave. and 51h Ave. Recent rains delayed installment of gravel and wood chips near the 4th Ave. end. Initial work on the Ryan's Creek north segment will begin next week. Several crew members have been pulling invasive weeds throughout town. Bird Vetch was spotted near the Kenai Library and Yellow Hawkweed is showing up in the typical areas, namely the hills along the Kenai Spur Highway near Spruce Street. Crew members have also been busy concentrating efforts on weeding beds throughout town. Page 65 of 83 the a ., a �f KENAISKA To: Rick Koch, City Manager From: Rachael S. Craig, Senior Center Director Date: August 14, 2013 Total July Meal Count 2013 Served: Total Congregate Meals Served: 1,194 Total Home Meals Served: 2,467 Total July Meal Count 2012 Served: Total Congregate Meals Served: 1,433 Total Home Meals Served: 1,446 Senior Center was rented 3 times in July. Volunteers provided 385 service hours. KENAI SENIOR CENTER August 2013 REPORT Administrative Assistant assisted 42 seniors with appointments concerning senior issues. Surveys were given to home and congregate clients. We received positive feedback from both home and congregate clients. The Home Meals Driver delivered 68 surveys and received 56 back. 50% of the response, receive home meals 4 or more times a week. 25% of them have been receiving home meals for 2 years or longer. 36% stated home meals stated the home meals were healthy, 45% improved their quality of life and food was delivered at a convenient time and correct temperatures. 28% stated they felt receiving meals made them feel more a part of the community. There was a section of the survey for home clients to make comments concerning food, meal drivers, etc. Some of the comments made were, "Fine driver, always helpful and happy! Meals and menus are fine!" "We are pleased with our driver; we enjoy both of them very much. Thank you!" "Very grateful for meals and people who make and deliver them ... rain, shine, and blowing snow she is always there! Thank you. " "I nominate Patty for a meals driver academy award!" "Enjoy Patty so much! Always asks how I am and is always a happy lady! Brightens my day." "The driver that delivers the meal is a joy in my daily life." "We appreciate the services." We received 53 out of 100 congregate meal surveys were returned. 48% stated they attended congregate meals 4 or more times a week. 29% stated quality of food was very good, 21% stated the monthly menus provided a variety, 25% 25% stated the food portions were adequate, 40% of congregate meal participates participate in activities at the senior center. 48% stated coming to lunch improved their quality of life. 51% stated they enjoyed music or some type of entertainment at lunch. 44% enjoyed playing games during holiday lunches. Comments were positive. Seniors shared likes and dislikes of various foods, what they would like to see served. It was obvious they loved Missy's cooking. Seniors would like to see less salt and spice but enjoyed turkey, chicken, BBQ Ribs, pork and more fish. They would like to see less liver and onions, beets, green beans, and hamburger dishes. Two surveys commented they would like to see more vegetarian dishes served as an option. Seniors would like to see more optional evening meals instead of noon lunches with some type of game and or entertainment. Perhaps the monthly birthday celebration could be in the evening. Page 66 of 83 FINANCE DEPARTMENT MID -MONTH REPORT To: Rick Koch, City Manager ''From: Terry Eubank, Finance Director Date: August 15, 2013 Re: Monthly Report August 2013 FY2013 yearend procedures are in full swing. Much of the department's efforts over the next couple of months will focused on yearend procedures and financial statement preparation. The annual audit is scheduled for the week of September 30th at which time a complete draft of the City's Comprehensive Annual Financial Report will be ready. Compilation of financial information related to the 2013 Dipnet Fishery is underway for completion of the annual dipnet report. The City's payroll cycle conversion and transition to United Health Care have been accomplished with minor issues remaining to be resolved. While not without issues, the efforts of the department's staff made these transitions very smooth for City employees. Susan, Robin, Tina, Corey, and Dan should all be commended for the hard work and dedication. na Municipal Airport Airport Improvement Program: August 2013 Airport Manager's Report Master Plan — The Phase II report containing Facilities Requirements, Alternatives, and Environmental Conditions is under review by the Technical Advisory Committee. Aeronautical Survey for GIS Mapping Project - Project is moving forward and the FAA has requested the grant application. Tree Obstruction Clearing Proiect: The project is moving ahead and on schedule. Airfield Marking — Plans and specs are complete. The project will be advertised with a scheduled bid opening of September 10tH In- house: New Airmarking — The Matsu Valley Chapter 99s and the Alaska Chapter of the 99s consisting of Patty Livingston, Jim Woodley, Sarah Downing, Toni Merrigan, Jay Laxson, Denise Saigh, Jackie Bock, & Petra Illig again donated their time and painted the KENAI sign on the apron. Thank for a job well done! Airport Concession Opportunities: The airport cafe lease expires on December 31, 2013. City and Airport administration are working on the Request for Proposal and will advertise the concession opportunity soon. Snow Plowing Contract: Invitation to Bids will be solicited In September for snow plowing at the Kenai Airport Terminal Building and various vehicle parking lots. Training: There are upcoming changes to the NOTAM Manager as a result of a new FAA order scheduled for implementation on August 22, 2013. There are multiple changes but some significant changes are: putting an effective and expiration time on all NOTAMs, every field condition report must have the time the conditions were observed and reporting field conditions with contaminants. A training session with airport, Kenai Fire, Tower, and flight service personnel will be held in the airport conference room at 1lam, on Wednesday, August 21s` 2013 -008 Page 68 of 83 FLOAT PLANE BASIN ACTIVITY 2009-2013 ------------------------------------ - - - - -- OPERATIONS ----------------------------------------- Month 2013 2012 2011 2010 2009 MAY 33 12 49 109 118 JUNE 93 149 135 170 190 JULY 168 172 162 228 242 AUGUST $2,815 195 124 192 278 SEPTEMBER SEPTEMBER 29 86 83 146 OCTOBER $0 10 56 20 68 NOVEMBER $13,451 Closed Closed Closed Closed Total 294 567 612 802 1042 FUEL SALES Month 2013 2012 2011 2010 2009 MAY $622 $292 $150 $521 $368 JUNE $2,636 $3,206 $2,558 $2,027 $2,714 JULY $3,517 $2,533 $4,421 $3,870 $2,815 AUGUST $5,929 $3,535 $2,497 $3,390 SEPTEMBER $824 $2,211 $1,447 $2,498 OCTOBER $0 $576 $43 $642 Total $6,775 $12,783 $13,451 $ 10,405 $12,427 Slips Rented Private Commerical Basin opened on May 23, 2012 Page 69 of 83 Rev 6/2008 KENAI COMMUNITY LIBRARY MONTHLY REPORT the of AUGUST 2013 KEN AL SKA July Circulation Figures Adult Fiction 2,236 Internet Access 1,678 Adult Non - Fiction 1,543 Downloadable Audio 451 Young Adult Fiction 456 Video 0 Periodicals 260 Room Booking 135 Juvenile Fiction 819 Music 109 Juvenile Non - Fiction 577 DVDs 3,060 Easy Fiction 1,983 Audio books 264 Easy Non - Fiction 349 Miscellaneous 233 Interlibrary Loan 32 Computer Programs 2 Total Print 8,255 Total Non -Print 5,481 Total Circulation 13,736 In -House circulation 464 Library Door Count....... 9,755 Downloadable Audio 451 Freegal Music 157 Downloadable EBooks 424 Our July circulation was approximately 32% higher than the same number in July 2012. Busy! In July we had 4 volunteers who worked putting in a total of almost 39 hours. There were 17 Children's programs with 369 total in attendance and 11 adult programs with 66 participants. There have been 4 Summer Reading activities with a total attendance of 247. Inter Library Loan logged 46 orders with 35 items received, 40 returned and 14 items lent by our library to other institutions. Library Cards Issued JULY Income 2 Fines $1.172.55 Xerox 167.25 Lost/Damaged 115.90 Test Proctoring Fee 380.00 Printing 524.25 Other 5.00 Total income $2,36495 Library Cards Issued July Internet Only 2 Kasilof I Kenai 52 Nikiski 16 Non Resident 26 Soldotna 31 Sterling 9 Other Peninsula 14 Oreanization & Other 1 Total 152 The next regularly scheduled meeting of the Library Commission will be on Tuesday. November 5. Page 70 of 83 } ) / 2 C6 Ld C6 C6 V7 C6 cli CL % % > § CL 2 0 ) ) ] ± ) uj o » \ ® ® ƒ z z @ ) ƒ « a - ) ƒ i \ ° % § ( z \ z z i z o ° \ i / / \ ) \ / _ ( 2 z § \ ( © § p ® d § E & e $ © CL w < } \ § LLI \ > \ ) CL / §ci e w w\ 2 3 L> I E E } ) / 2 _ CL % % > § CL 2 0 ) ) ] ± \ uj o » ƒ e ƒ � a \ ( i z o ° i ) _ ( 2 § \ - § E & e $ © < ) / > ) / §ci e w = 2 z LL, e I % c z a z z § § o o < E z o , [ a 0 IL 0 \ m z ® B 3 _ 3 / / § y ) » < = < m \ g\ L\ [ } C4 G 2 m 2} ci w ] t / ( m � o z ° § k \ \ ° LU D ( 9 / \ \ \ ± E o \ = g § ° % ( o ° / \ § \ \ ix \ 2 \ / & 2 z ± § Q co 2 $ ± / � 71 % 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 72 of 83 SPECIAL USE PERMIT THE CITY OF KENAI (City) for the considerations and pursuant to the conditions and requirements set forth below, hereby grants to ALL AMERICAN OILons and ASSOCIATES, LLC, ( Permittee), whose address is 14896 Kenai Spur Highway, Suite 203, Kenai, AK, 99611, the non - exclusive right to use that area described below: A portion of Tract 3, Baron Park 2012 Addition and as further shown in the attached Exhibit A. 1. TERM. This special use permit shall commence on the 1" day of August 2013, and shall extend to and through the 30a day of September, 2013. The term may be extended on a month to month basis by mutual consent. 2. PERMIT FEES. The Permittee shall be charged a permit fee of $2,000.00 a month plus applicable sales tax per month this Permit is in effect and the following water, sewer, and electricity costs: a. Water & sewer: $225.00 per month b_ Electricity: Any amount billed by Homer Electric Association in excess of $82.00 per month. Permittee shall pay the City the monthly fee of $2,000.00 on or before the first day of each month beginning August, 2013. Permittee shall be invoiced for water & sewer and electricity separately and those amounts will be due upon receipt. Checks, bank drafts, or postal money orders shall be made payable to the City of Kenai and delivered to the City Administration Building, Kenai, Alaska, 210 Fidalgo Avenue, Kenai, Alaska 99611. Permittee further agrees to pay to the appropriate parties all levies, assessments, and charges as hereinafter provided: a) Sales tax now enforced, or levied in the future, computed upon the permit fee payable in monthly installments whether said fee is paid on a monthly or yearly basis; b) All necessary licenses and permits, pay all lawful taxes and assessments which, during the term hereof may become a lien upon or which may be levied by the Special Use Permit- All American Oilfield, LLC Page 1 of Page 73 of 83 State, Borough, City, or by any other tax levying body, upon any taxable Possessory right which Lessee may have in or to the Premises by reason of its use or occupancy or by reason of the terms of this Permit, provided however, that nothing herein contained shall prevent Permittee from contesting any increase in such tax or assessment through procedures provided for by law. c) Interest at the rate of eight percent (8 %) per annum and penalties of ten percent (10 %) of any amount of money owed under this Special Use Permit, which money or fee not paid on or before the date it becomes due. d) Costs and expenses incident to this Special Use Permit including, but not limited to recording costs. 3. USE. The Permitted use is for temporary housing. The property, including fences and gates, must be left in the existing condition and any damage or debris/gartne must be cleaned up /repaired at Perntittees cost to the satisfaction of the Airport Manager following use. The use of the Premises is limited to the purposes specified. The use is also subject to the administrative actions of the City of Kenai for public safety and the protection of maintenance of Premises and of adjacent and contiguous lands or facilities. 4. INSURANCE. Permittee, at the expense of the Permittee, shall provide insurance covering its activities on and/or in any way arising out of its use of the Premises. Pernittee shall provide insurance coverage of the following types and minimum coverage Limits. if Permittee's policy (ies) contain(s) higher limits, the City shall be entitled to coverage to the extent of the higher limits; Commercial C-paeral i,iability including premises, all operations, property e, personal injury and death, broad -form contractual, with a per - occurrence limit of not than $1,000,000 combined single limit. Commercial Automobile COVeraze with not less than $1,000,000 combined single limit per occurrence. This insurance must cover all owned, hired, and non -owned motor vehicles the lessee uses. Workers' COMIXamfiffilumm for all Permittee's employees, coverage as required under AS 23.30.045, and where applicable, any other statutory obligations. The policy must waive subrogation against the City, Special Use Permit- All American Oilfield, LLC Page 2 of 6 Page 74 of 83 Products and COmpleted Operations WNW Insurance. Permittee shall provide Products and Completed Operations Liability insurance in at least the following coverage limits: • $1, 000,000 bodily injury combined single limit per occurrence; • $1,000,000 bodily injury aggregate; and; • $1,000,000 property damage combined single limit per occurrence. Ail of the policies required above shall be issued by a company /corporation currently rated "A -" or better by A.M. Best With respect to the policies of insurance listed above, Permittee shall provide the City with proof of insurance coverage in the form of an insurance policy or a certificate of insurance, together with proof that the premiums have been paid, showing the types and monetary limits of coverage secured. Permittee shall provide this proof of insurance to the City (attention to the City Manager) prior to beginning any activities on the Premises. All insurance must provide that the City be notified at least 30 days prior to any termination, cancellation, or material change in the insurance coverage. All policies except workers compensation coverage shall name the City as an additional insured with a waiver of subrogation. If Permittee subcontracts any work on the Premises, all of its subcontractors shall be subject to the same insurance requirements. Permittee shall identify its subcontracts and provide the same evidence of insurance coverage to the City prior to the subcontractor performing work. 5. INDEMN=o DEFEND, AND HOLD IIARMLESS AGREEMENT. Perminee agrees to fully indemnify, defend, and save harmless, the City of Kenai, its officers, agents, employees, and volunteers from and against all actions, damages, costs, liability, claims, losses, judgments, penalties, and expenses of every type and description, including any fees and/or costs reasonably incurred by the City's staff attorneys and outside attorneys and any fees and expenses incurred in enforcing this provision (hereafter collectively referred to as "Liabilities "), to which any or all of them may be subjected, to the extent such Liabilities are caused by or result from any negligent act or omission or willful misconduct of the Permittee in connection with its use of the Premises. This shall be a continuing release and shall remain in effect after termination of this Special Use Permit. 6. PERMITTEE'S OBLIGATION TO PREVENT AND REMOVE LIENS. Permittee will not permit any liens including, but not limited to, mechanics', laborers', Special Use Permit - All American Oilfield, LLC Page 3 of 6 Page 75 of 83 material men's, or mining liens or any other liens obtainable or available under existing law, to stand against the premises or improvements on the Premises for any labor or material fiunished to Permittee or to any related entity or claimed to have been furnished to Perntittee or to the Permittee's agents, contractors, or related entities, in connection with materials supplied to Petmittee for its activities on the Premises and/or in connection with work of any character performed or claimed to have been performed on the Premises or improvements by or at the direction or sufferance of Pemtittee. Provided, however, the Permittee shall have the right to provide a bond as contemplated by Alaska law and contest the validity or amount of any such lien or claimed lien. Upon a final determination of the lien or claim for lien, the Permittee will immediately pay any judgment rendered with all proper costs and charges and shall have such lien released or judgment satisfied at Permittee's own expense. 7. PERSONALITY. Permittee shall remove any and all personal property, including all vehicles, from the Premises at the termination of this permit (or any renewal thereof). Personal property placed or used upon the premises will be removed and/or impounded by the City, if not removed upon termination of this Permit and when or so u removed pon the and/or impounded such property may be redeemed by the owner thereof only p payment to the City of the costs of removal plus storage charges of $25.00 per day. The City of Kenai is not responsible for any damage to or theft of any personality per o Pf ermittee or of its customers. S. FORBEARANCE. Failure to insist upon a strict compliance with the terms, conditions, and/or any requitement herein contained, or referred to, shall not constitute or be construed as a waiver or relinquishment of the right to exercise such teams, conditions or requirements. 9. MUTUAL CANCELLATION. This Permit may be cancelled in whole or in part with thirty (30) days notice by Permittee or the City. 1J. NO DISCRIMINATION. Permittee will not discriminate on the grounds of race, color, religion, national origin, ancestry, age, or sex against any patron oyee, empl applicant for employment or other person or group of persons in any manner. prohibited necessary to enforce this requirement. federal or State law. Permittee recognizes the right of the City to take any action ne 11. ASSIGNMENT. Permittee may not assign, by grant or implication, the whole or any part of this Permit, the Premises, or any improvement on the Premises without the written consent of the City. Unless the City specifically releases the Permittee in writing the City may hold the Permittee responsible for performing any obligation under this Special Use Permit - All American Oilfield, LLC Page 4 of 6 Page 76 of 83 Permit which an assignee fails to perform. 12. ASSUMPTION OF RISK. Permittee shall provide all proper safeguards and shall assume all risks incurred in its use of the Premises. 33. NO JOINT VENTURE. The City shall not be construed or held to be a partner or joint venturer of Permittee in the conduct of its business or activities on the Premises, 14. SURVIVAL. The obligations and duties of Permittee under paragraphs 5 and 6 of this permit shall survive the cancellation, termination or expiration of this permit. 15. AUTHORITY. By signing this Permit, Permittee represents that it has read this agreement and it agrees to be bound by the terms and conditions herein and that the person signing this Permit is duly authorized by the company to bind the company hereunder. CITY OF L� City STATE OF ALASKA ss. THIRD .JUDICIAL. DISTRICT ALL AMERICAN O!L FIELD, LLC By: , Pete Dickins6n President THIS IS TO CERTIFY that on the (lt day of I 2013, RICK R KoCK City Manager, of the City of d an Alaska municipal) 00 tiion behalf of the City. Notary Public for Alaska My Commission Expirea" s Special Use Permit - All American Oilfield, LLC Page 5 of 6 Page 77 of 83 STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this -Oday of 4GG+ "2013, the foregoing instrument was acknowledged before me by PETE DICKINSON, President ALL AMERICAN OILFIELD, LLC, on behalf of the Company. state of .4104loa NOTAFY ! ,T` FC JUNIE ST IN µ► e � Approved as to fibrin: colt M. Bloom City Attorney Special Use Permit- All American Oilfield, LLC Notary Public Alaska 1' My Commission Expires; Page 78 of 83 Page 6 of 6 Alt Pi f AP 4v 9 I 41 AP; k9 Ala 6 4 IN 4 4 E THIS PAGE IS INTENTIONALLY LEFT BLANK Page 80 of 83 To whom it may concern: The KENAI PENINSULA HOCKEY ASSOCIATION is making plans for the upcoming 2013- 2014 hockey season. The success of the season is credited largely to our sponsors, who lend their names and financial support allowing us to make youth hockey affordable to a projected 300 players ranging in age from 4 -18 years old. We are also looking to field a total of 22 teams and host a total of 3 tournaments bringing youth teams to our great community. By participating as a sponsor, your business will benefit from extended exposure through media and promotional efforts directed toward the supporters of KPHA. We file as a 501c- 3 non - profit organization and you will be able to use any donation for your tax purposes Enclosed we have 4 levels of sponsorship packages we would like you to consider. You may select the level of participation that best tailors to your needs, and be secure in the knowledge that your sponsorship fee will be used to help the KENAI PENINSULA HOCKEY ASSOCIATION keep hockey affordable in our community. We graciously ask for your support, and will be happy to answer any questions that you may have. Please return your sponsorship commitment form in the enclosed envelope provided to: KPHA c/o Becky Conver, Sponsorship Chairman, 405 Overland Suite 104, Kenai, AK 99611. Sincerely, Jgeckg ('anver Becky Conver KPHA Sponsorship Chairman (907) 252 -9658 rdconverOc alaska.edu Page 81 of 83 mar raye oz of 0,3 Ilk The 2013 -2014 hockey season is about to begin and our kids are ready for another great season! In order to provide a quality program, KPHA relies on the generous financial contributions from the local businesses and community members. May we ask for your financial support by sponsoring a youth hockey team? We are a non -profit organization (filed as a 501c -3). Our I.D. N is 92. 0073685. While any level of contribution is appreciated, we have designed three sponsorship packages to tailor your contribution; D EXECUTIVE PLATINUM SPONSORSHIP @ $1500.00 1. Business Name on a team jersey. Your name will stay with this team for the full year. 2. Business Sponsor Banner placed at both Soldoma Sports Center and Kenai Rink for all to see 3. Business Ad on KPHA website with a direct link to your business website. 4. Ad in all promotional pamphlets produced by KPHA. 5. A plaque will be presented to proudly display your support for youth hockey in our community. 6. Team picture with your Business Banner to be displayed at Kenai and Soldotna rinks. 7. Your Business will receive a KPHA sweatshirt to wear proudly. ➢ GOLD LEVEL SPONSORSHIP @ $800.00 1. Business Sponsor Banner placed at both Soldotna Sports Center and Kenai Rink for all to see 2. Business Ad on KPHA website with a direct link to your business website. 3. Ad in all promotional pamphlets produced by KPHA. 4. Team picture with your Business Banner to be displayed at Kenai and Soldotna rinks. S. A plaque will be presented to proudly display your support foryouth hockey in our community. 6. Your Business will receive a KPHA sweatshirt to wear proudly. ➢ SILVER LEVEL SPONSORSHIP @ $500.00 1. Business Ad on KPHA website with a direct link to your business website. 2. Listing in all promotional pamphlets produced by KPHA. 3. A plaque will be presented to proudly display your support for youth hockey in our community. 4. Your Business will receive a KPHA sweatshirt to wear proudly. ➢ BRONZE LEVEL SPONSORSHIP @ $250.00 1. Business Ad on KPHA website. 2. Your Business will receive a KPHA sweatshirt to wear proudly. We also accept individual donations of $50.00 or more. A sincere thank you will be mentioned at our End of the Season Banquet We thank you for the generous support of the youth in this community. If you have any questions, please feel free to contact Becky Conver @ 252 -9658 or email: rdcQnvcrOalaska edu. Payments can be mailed to: KPHA C/O Becky Conver 41948 River Park Drive, Soldotna, AK 99669 'NOTE" KPHA is also set up to take credit cards. Please make checks out to KPHA and attach below. SPONSOR NAME /ADDRESS: TEAM PREFERENCE AUTHORIZED SIGNATURE: TELEPHONE: SPONSORSHIP LEVEL: PLATINUM $1500.00 Q GOLD $800.00 = SILVER $500.00 BRONZE $250.000 OTHER � -- We would respectfully request your response on or before September 1st, 2013. Thank you for supporting KPHA Page 83 of 83 NOTICE OF PUBLIC HEARING AUGUST 21, 2013 CITY OF KENAI COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai will conduct a public hearing on the following Ordinance(s) and /or Resolution(s) on the above -noted meeting date. Ordinance No. 2716 -2013 — Accepting and Appropriating Grants from the Federal Aviation Administration and the State of Alaska for the Aeronautical Survey and Geographical Information Mapping Project, a Component of the Airport Masterplan Project and Appropriating Required Matching Funds in the Airport Improvement Capital Project Fund and Airport Fund. 2. Ordinance No. 2717 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the New City Shop Construction Capital Project Fund. 3. Ordinance No. 2718 -2013 — Unappropriating State Grant Funds in the General Fund Due to Reduction in Public Safety Grant Funding from the State of Alaska. 4. Resolution No. 2013 -60 — Designating the State of Alaska, Department of Environmental Conservation (ADEC) Grant Funds for the Project Entitled Wastewater Treatment Plant Upgrades -Phase I as the Number One Local State Funding Priority for Fiscal Year 2015. The public hearing will commence at 7:00 p.m., or as soon thereafter as business permits, in the Kenai City Council Chambers, 210 Fidalgo Avenue, Kenai, Alaska, 99611. All interested persons are invited to attend the meeting and participate in the public discussion. Written comments may be sent to the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk and will be available at the meeting for public review. Please be advised, subject to legal limitations, ordinances and /or resolutions may be amended by.tta Council prior to adoption without further public notice. S Moclfgh, C ity Clerk P6qLe.cV August 16, Y013 CITY OF KENAI NOTICE OF ORDINANCES AND RESOLUTIONS ADOPTED AT THE AUGUST 21, 2013 KENAI CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai Council passed the following Ordinance(s) and /or Resolution(s) at the above - referenced meeting. Ordinance No. 2716 -2013 — Accepting and Appropriating Grants from the Federal Aviation Administration and the State of Alaska for the Aeronautical Survey and Geographical Information Mapping Project, a Component of the Airport Masterplan Project and Appropriating Required Matching Funds in the Airport Improvement Capital Project Fund and Airport Fund. 2. Ordinance No. 2717 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the New City Shop Construction Capital Project Fund. 3. Ordinance No. 2718 -2013 — Unappropriating State Grant Funds in the General Fund Due to Reduction in Public Safety Grant Funding from the State of Alaska. 4. Resolution No. 2013 -60 — Designating the State of Alaska, Department of Environmental Conservation (ADEC) Grant Funds for the Project Entitled Wastewater Treatment Plant Upgrades - Phase I as the Number One Local State Funding Priority for Fiscal Year 2015. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk. Please be advised, subject to legal limitations, ordinances and /or resolutions may have been amended by the Council prior to adoption without further public notice. Corene Hall CMC, Deputy City Clerk Posted: August 21, 2013 PUBLISHER'S AFFIDAVIT UNITED STATES OF AMERICA, STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Agenda PO #102366 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: August 19, 2013 SUBSCRIBED AND SWORN to me before �29th of August 2013 d d,"L P Q0 NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 27- Aug -16 RUSSl � NOTARY 1., PUB t J AGENDA KENAI CITY COUNCIL— REGULAR MEETING AUGUST 21, 2013 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker, thirty (30) minutes aggregated) 1. Ordinance No. 2716 -2013 — Accepting and Appropriating Grants from the Federal Aviation Administration and the State of Alaska for the Aeronautical Survey and Geographical Information Mapping Project, a Component of the Airport Masterplan Project and Appropriating Required Matching Funds in the Airport Improvement Capital Project Fund and Airport Fund. 2. Ordinance No. 2717 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the New City Shop Construction Capital Project Fund. 3. Ordinance No. 2718 -2013 — Unappropriating State Grant Funds in the General Fund Due to Reduction in Public Safety Grant Funding from the State of Alaska. 4. Resolution No. 2013.60 — Designating the State of Alaska, Department.of Environmental Conservation (ADEC) Grant Funds for the Project Entitled Wastewater Treatment Plant Upgrades - Phase I as the Number One Local State Funding Priority for Fiscal Year 2015. E. MINUTES 1. `Regular Meeting of August 7, 2013 F. UNFINISHED BUSINESS —None G. NEW BUSINESS 1. •Action/Approval — Bills to be Ratified 2. *ActioNApproval — Purchase Orders Exceeding $15,000 3. Action /Approval — Mayoral- Nomination and Council_ Confirm_ ation of Applicant to the Planning and Zoning Commission. _ 4. "Ordinance No. 2719 -2013 — Reappropriating State Grant Funds from the Park Improvements Capital Project Fund, the City Hall Improvements Capital Project Fund, and the Municipal Roadway Improvements Capital Project Fund to the New City Shop Construction Capital Project Fund and Appropriating Funds In the Airport and New City Shop Construction Capital Project Fund. H. COMMISSIONICOMMITTEE REPORTS I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Cleric K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Limited to rive (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None M. PENDING ITEMS — None N. ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office or by visiting our website at hilmilwww ci kenai ak us. Sandra Modigh, CMC, City Clerk Publish: 8119113 D8241211