HomeMy WebLinkAboutResolution No. 2013-60Ike uYy of
KENAI. ALASKA
Suggested by: Administration
CITY OF KENAI
RESOLUTION NO. 2013 -60
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DESIGNATING
THE STATE OF ALASKA, DEPARTMENT OF ENVIRONMENTAL CONSERVATION
(ADEC) GRANT FUNDS FOR THE PROJECT ENTITLED WASTEWATER TREATMENT
PLANT UPGRADES -PHASE I AS THE NUMBER ONE LOCAL STATE FUNDING
PRIORITY FOR FISCAL YEAR 2015.
WHEREAS, the City of Kenai through the State of Alaska, Department of
Environmental Conservation requests grant funding under the Municipal matching
grant (MMG) program; and,
WHEREAS, the State of Alaska, Department of Environmental Conservation has
requested that the City of Kenai identify if this project is the community's number one
local state funding priority for fiscal year 2015; and,
WHEREAS, the City's Wastewater Treatment Plant has operated in excess of twenty-
five years without any major renovation and /or improvements; and,
WHEREAS, technology has developed new equipment, regulations are increasingly
stringent, the volume of wastewater treated by the plant has increased substantially,
and the plant requires major upgrades to be able to maintain compliance with
regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, designates the Wastewater Treatment Plant Upgrades -Phase I as the number
one local state funding priority for fiscal year 2015.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, thistwenty-first day of
August, 2013.
PAT PORTER, MAYOR
A E T:
UbdK",
S a odigh, ity Clerk
M
"'V'flaye with a Past, C# with a Future'
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 bMffll
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 11111. 1
1992
MEMO:
TO: City Council
FROM: Rick Koch, City Manager
DATE: August 15, 2013
SUBJECT: Resolution 2013 -60, Alaska Department of Environmental
Conservation (ADEC) Municipal Matching Grant (MMG) Program
(SFY2015)
The purpose of this correspondence is to recommend Council approval of Resolution 2013 -60.
The ADEC MMG Program requires that each MMG questionnaire identify the priority for the
project for which funding is being requested. The applicant receives 50 points for the number
one ADEC funding priority.
The City's number one ADEC MMG priority is a project to construct various improvements to
the City of Kenai s wastewater treatment plant (WWTP. Attached is a copy of the summary
information submitted to ADEC.
Thank you for your attention in this matter. If you have any questions, please contact me at
your convenience.
Application Review Pagel of 5
State of Alaska myAlaska My Government keslaent Business In Alaska ale'rtinp Alaska State employee
[Department of Environmental
Conservation / Division of Water ]
'd.DEO Sbleol Al Ika
state of Alaska > DEC > Online Services > Water Online Application system
Municipal Matching Grant Questionaire SFY201S
6ii i7 i !E iie4 idif 6eu teif L'rI iCi
Overview
Purpose -- - - "' --
Please review the information you have entered. If any information is incorrect, click the appropriate section header 'Edit' button to return to that
section and edit your data. If the information is correct, click the "Continue" button below to proceed to the Submittal page.
NOTE: Your information has been saved; you may also exit the system and return later to finalize it.
Please also be aware that the highlighted fields do not yet contain data. Please review to assure that they should remain empty before submitting.
To add Information, select the Edit button(s).
Tasks: Print For Your Records
1. Complete Steps
2. Submit Usage Tips:
Red Items to the left Indicate tasks that have yet to be
completed. You must complete every Item from the task list
before DEC will process your submittal.
Your Current Entries:
Kenai Wastewater
Tracking n: FYISAMMG0053 Facility: Treatment Plant Upgrades- Type: Municipal Matching Grant
Phase II Questionnaire
Project Information Details 1 Edit
Project Title: Kenai Wastewater Treatment Plant
Upgrades -Phase II
Total Project Cost: 1,840,553
Requested Matching Grant Funds: 1,288,387
Project Scope: 2. Wastewater
Project Description: (Scope of Work to be funded under
this grant)
This Is the second phase of a five phase project to upgrade and enhance the operational hardware and efficiency of the
wastewater treatment plant (W WTP). This phase will address the level of ammonia in plant effluent, pre - treatment
screening - solids removal, enhance basin aeration and sludge management systems, Installation of an enhanced belt filter
press and control systems, and construct an addition to the control building to accommodate a fully - functioning laboratory.
Project Needs (0 - 300 Pts)
Project Need:
Required documentation is:
Describe Issues and Benefits:
Details
4. A pollution event or a violation of an
existing permit limit has occurred, as
documented by ADEC or by a recognized
public health organization, which may
include a compliance order to correct any
violation related to the event.
Construction of this project will correct
the existing problem. (200 Pts.)
Documentation is reeuired.
Examples:
k Violations of wastewater permits or
documented failure of on -site disposal
systems
k Correct I &I which will help the WINTP
meet permit limits
> Construction to remedy surface water
contamination violation
Attached In Step 13
f Edit
https: / /myalaska. state. ak .us /dec /water /oasys /Review.aspx 8/5/2013
Application Review
Page 2 of 5
The Alaska Pollution Discharge Elimination System (APDES) permit for the WWTP is currently in the renewal process. Based
on our knowledge of new permit effluent limitations we are confident without plant enhancements we will be out of
compliance for ammonia levels In the effluent. This project will address that Issue as well as enhance many addition
systems efficiency. Attached Is documentation regarding ammonia effluent limitations comparing Palmer's present daily
limit of 18.5 mg /I to the City of Kenai's daily average of 32.4 mg /I during 2013 to date.
Project Development Status (0 - 125 Pts)
Development Status
Required documentation is:
Comments:
Details
3. A feasibility study, facility plan, or at
least 35% complete engineering plans
and specifications have been prepared
and have been provided to the ADEC. (50
Pts.)
Documentation Is required: Copy of at
least 35% complete plans &
specifications. Please limit attached
documents to cover and civil drawings
pages. For feasibility study /facility plan,
please limit attached documents to cover
page, table of contents, and summary
information
Attached In Step 13
Edit i
Both a feasibility study and master plan have been accomplished to support this project, by CH2MHIII and Siemens, Inc,
Relationship to Other Project Phases (0 -
Details
100 Pts) (Edit
Relationship to Other Project Phases:
Required documentation is:
Explanation
1. This construction project will make
functional or complete the previous
phases that received funding and phasing
points under this program. (100 Pts.)
Documentation is required:
Documentation identifying the full project,
the remaining /unfinished phased work,
and previously completed phases.
Attached in Step 13
Project phasing information can be found In section 6 -1 of the Master Plan /Feasibility Study, Phase I has been completed
with the purchase of new vactor equipment and influent manhole modifications.
Operations and Maintenance - Operators (0
- 100 Pts) Details - Edit I
Is your drinking water treatment system
operated by the correct level of certified Yes
operators? (25 Pts. if Yes or if not
applicable)
Drinking Water Treatment System Operator William F. Leslie
Name
Drinking Water Treatment System Operator, Water Treatment - 3
Certification Type, and Level
Drinking Water Treatment System Operator 14566
Certification Number
Is your drinking water distribution system
operated by the correct level of certified Yes
operators? (25 Pts. if Yes or if not
applicable)
Drinking Water Distribution System William F. Leslie
Operator Name
Drinking Water Distribution System
Operator, Certification Type, and Level Water Distribution - 2
Drinking Water Distribution System 15799
Operator Certification Number
Is your wastewater treatment system
operated by the correct level of certified
operators? (25 Pts. if Yes or if not Yes
applicable)
Wastewater Treatment System Operator Jerry Potter
Name
Wastewater Treatment - 2
https : / /myalaska.state.ak.us /dec /water /oasys /Review.aspx 8/5/2013
Application Review
Wastewater Treatment System Operator,
Details !� Edit I
Certification Type, and Level
Yes
Wastewater Treatment System Operator
7162
Certification Number
been estimated for this project and have
Is your wastewater collection system
been found to be equal to or less than
operated by the correct level of certified
Yes
operators?(25 Pts. if Yes or if not
Documentation Is required: A detailed
applicable)
cost comparison estimate
Wastewater Collection System Operator
Brian Springer
Name
1,288,387
.Wastewater Collection System Operator,
Certification T d L I
Wastewater Collection -3
o ype, an eve
Wastewater Collection System Operator 6563
Certification Number
Is your solid waste / stormwater system
operated by qualified operators? (100 Pts. if Yes
Yes)
Type, Organization, Date of Training:
Page 3 of 5
The City's Public Work's Department Employees receive traing and periodic updates regarding storm water treatment and
storm water management.
Operation Capabilities (O - 150 Pis) Details Edit
Drinking Water System Operations: YES: Sample results are submitted to the
State. (75 Pts.)
Wastewater System Operations: YES: Wastewater permit requirements are
being met by system. (75 Pts.)
Solid Waste Operations:
Operations and Maintenance - Costs (O - 50
Details !� Edit I
Pis)
Yes
Funding Source (1):
1. Operation and Maintenance costs have
Federal /State /Local:
been estimated for this project and have
Funding Amount:
been found to be equal to or less than
Please select from the following choices:
current costs. (50 Pts.)
Estimated Use Date:
Documentation Is required: A detailed
Funding Source (2):
cost comparison estimate
Required documentation Is:
Attached in Step 13
Operations and Maintenance - Misc (0 - 100
Pis) Details Edit -i
Has a rate analysis of the water /sewer
utilities been conducted within the last S
years, or documentation can be provided
that shows rates have been reviewed during
the annual budget process for cost of
service? Yes
(if Yes, 50 Pts.)
Documentation is required: Copy of a rate
analysis /study cover page, table of contents
and summary pages; or, a summary of
.annual budget documents on a rate review."
Is the most current user fee ordinance
provided? (if Yes, 50 Pts.) Yes
Documentation is required: Copy of
ordinance summary documents.
Required documentation is: Attached In Step 13
Local Project Commitment (0 - 225 Pts)
Details Edit
Are adequate funds available now?
Yes
Funding Source (1):
City of Kenai Water & Sewer Fund
Federal /State /Local:
L
Funding Amount:
552,166
Funding Year:
City Fiscal Year 2015
Estimated Use Date:
07/01/2014
Funding Source (2):
State of AK, DEC, MMG
Federal /State /Local:
S
Funding Amount:
1,288,387
https: / /myalaska.state.ak.us /dee /water /oasys/Review.aspx 8/5/2013
Application Review Page 4 of 5
Funding Year:
State Fiscal Year 2015
Estimated Use Date:
07/01/2014
Funding Source (3):
50,000
Federal /State /Local:
Select
Funding Amount:
137,150
Funding Year:
Estimated Use Date:
164,580
.Funding Source (4):
'Federal /State /Local:
Select
.Funding Amount:
Funding Year:
0
Estimated Use Date:
Funding Source (5):
Contingencies
Federal /State /Local:
Select
Funding Amount:
117,323
Funding Year:
Estimated Use Date:
Federal funds as part financing? (if Yes, 75
Yes
Pts.)
If Yes, 75 Pts.
If yes, amount:
If yes, 50 pts.
If yes, amount:
'Is this project your number one requested
yes
state priority project?
1,840,553
If this is your number one priority, a Council
resolution should be attached to this
questionnaire identifying this project as
Edit 1
your number one local state funding priority
Name:
over all other projects for this fiscal year. (if
Yes
Yes, 50 Pts.)
Title
Documentation is required, however a
resolution may be submitted later during
Organization:
the one week preliminary community
project score review.
Address:
Required documentation is:
Attached in Step 13
Population Benefiting Ratio (5 - 15 Pts) Details (Edit I
Requested Matching Grant Funds: 1,288,387
Population of Community Benefiting: 7200
Cost /population ratio: 179
Select Appropriate Cost /Population Benefit: Low cost /population benefiting ........... $0
- $400 /person (15 Pts.)
Project Costs
Details
Edit l
Administration:
50,000
Project Planning /Design:
137,150
- Engineering Management /Inspection:
164,580
Construction:
1,371,500
Equipment:
0
Other (Identify Cost):
Contingencies
Amount:
117,323
Other (Identify Cost):
Amount:
Other (Identify Cost):
Amount:
Total Costs: (Sum of above)
1,840,553
Contact
Details
Edit 1
Applicant, Cost Estimate Preparer
Name:
Rick Koch
Title
City Manager
Organization:
City of Kenai
Address:
210 Fidalgo Avenue
City:
Kenai
State:
AK
Zip:
99611
https: / /myalaska.state.ak.us /dec /water /oasys/Review.aspx 8/5/2013
Application Review
Attachments
Country: USA
Phone:
(907)283 -8222
Cell:
(907)398 -0190
Fax:
(907)283 -3014
Email:
rkoch @cl.kenai.ak.us
Website:
Title (Type), Description
'M8-5-13 Narrative SFY15 ADEC MMG W WTP.pdf Project Narrative ADEC MMG SFY2015
(Other)
198 -5 -13 Ammonia Effluent Levels ADEC MMG
Ammonia Effluent Levels (Project Need)
SFY2015.pdf
This documement compare the City of
Kenai's average daily ammonia effluent
levels with limitations required under
Palmer's APDES permit. The City expects
similar limitations to be established under
its permit renewal.
City of Kenai Wastewater Facility Master
Wastewater Facility Master Plan &
Plan.pdf
Feasibility Stud (Project Development)
198 -5 -13 Operations & Maintenance Savings
Operations & Maintenance -Cost Savings
ADEC MMG SFY 2015.pdf
(Cost Analysis)
.
This attachment coipares present electrical
utility costs for this calendar year to date. A
minimum off 15% reduction in electrical
consumption is anticipated with the
installation of variable drives on the
comprssor motors for the basin aeration
system.
192011 Race Study.pdf
Rate Analysis (Other)
The past two years the City has increased
utility rates as recommended by the Rate
Analysis performed by CH2MHill. After one
more year of planned increase the utility
will employ steady -state annual increases of
2% per year in order to eliminate long
periods of no rate adjustment folowed by
large increases. This will facilitate planning
for capital projects as well as providing
suHicent revenue for operational needs.
198 -6 -13 Resolution 2013- XX.pdf
(Council Resolution)
Resolution establishing this project as the
City's number one State capital request for
FY 2015
198 -5 -13 SFY 2015 Cost Estimate W WTP.pdf
Wastewater Treatment Plant Upgrades -
Phase II (Cost Analysis)
This estimate provides estimated cost for
phase H of a five phase, approximate $4.5
million project to upgrade a 25 year old
treatment plant and to enhance the effluent
quality to meet anticipated limitations
under the renewal of the APDES permit.
VFee Schedule July 1 2013.pdf
Fee Schedule Ordinance (Other)
(help ?)
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KENASKA
'V'�laye with a Past, C# with a Future'
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 l I l I l l
1997
CITY OF KENAI
NARRATIVE FOR
ADEC SFY 2015
MUNICIPAL MATCHING GRANT PROGRAM
The City of Kenai's Wastewater Treatment Plant (WWTP) was constructed in 1982. It was sized
to accommodate a population of 11,650 people and an average wastewater flow of 1.3 million
gallons per day (mgd). The present population of Kenai is approximately 8,000 and average
wastewater flow is up to 0.90 mgd, or 70% of the plant design capacity.
A Wastewater Facility Master Plan was completed in March 2004 by CH2MHill. The cost
estimate for recommended improvements totaled $ 5,198,000 (in 2004 dollars) and were
identified as being accomplished in four phases. Estimated costs have been increased by 35% to
account for construction inflation.
The four phases identified by CH2MHill are not consistent with the proposed phasing as a result
of funding constraints and improvements that have already been accomplished.
The issues to be addressed by this project are as follows:
1. The City's WWTP APDES permit will be renewed in 2013. Presently the City's
permit does not specify a limit for ammonia in the wastewater plant discharge.
Our research has shown that recent permit renewals have required relatively low
ammonia levels for the effluent (i.e. Palmer). The ammonia levels in the City's
WWTP discharge may fail to meet what appears to be the standard required by
ADEC.
2. The existing sludge belt press is 25 years old, and while not functionally
obsolescent, it requires major maintenance /upgrades in the near future to maintain
system reliability and compatibility with control systems. Because the WWTP has
City of Kenai
ADEC SFY 2015
MMG Questionnaire
WWTP Upgrades — Ph.II
only a single sludge belt press the press cannot be taken out of service to
accomplish major maintenance tasks.
3. Two of the aeration basins exhibit a structural failure of the concrete wall which
separates the basin. There is a breach between the two and as such the two basins
must be operated as a single unit.
4. The existing rotary screen has been removed from operation, resulting in excess
solids being introduced into the treatment process. The screen has been removed
from the process because it often clogged resulting in raw waste flowing onto the
floor in the headworks facility.
5. The present system does not provide an efficient method to control aeration.
Blowers provide three to four times the necessary oxygen to the aeration basins.
6. Existing course bubble diffusers are not efficient.
7. Existing system does not effectively manage sludge.
The following is a description of improvements proposed under phase II of this project:
Sludge Belt Press
The installation of a second sludge belt press will provide system redundancy and allow for the
existing sludge belt press to be taken out of service for an extended period (4 -6 months) while
major maintenance upgrades can be accomplished. A new belt press and conveyer system will
address the ADEC observation during the 2009 inspection that the transfer of solids to trucks
resulted in solids falling onto the floor in the headworks facility.
Solids Removal System
The installation of a solids removal system to work in conjunction with the existing grinder will
result in solid s removal meeting the EPA paint test and decrease demands on the treatment
plant /system.
Activated Sludge System Improvements
Upgrade Fine Bubble Aeration
Upgrade Aerobic Digester Blower System
The blowers currently provide three to four times the necessary oxygen concentration to
the aeration basins and there is no way to efficiently control this with the existing
equipment. The installation of one small blower with a variable speed motor, the
installation of variable speed motors on the existing blowers, the installation of a new
control system, and replacing the coarse bubble diffusers with fine bubble diffusers will
result in improved treatment and a significant drop in power consumption.
City of Kenai
ADEC SFY 2015
MMG Questionnaire
W WTP Upgrades — Ph.II
2. Upgrade Waste Activated Sludge (WAS) System
Upgrade Return Activated Sludge (RAS) System
The activated sludge treatment process works best when a steady low flow of sludge is
returned to the aeration basin (RAS). The pumps currently in use return too much sludge
in too short a time to the aeration basin resulting in system failures, increased
maintenance and increased energy consumption.
The WAS pumps currently in service are a progressive cavity type that requires frequent
service. Replacement with a simple centrifugal pump system would lower maintenance
costs and improve treatment efficiency by allowing a steady flow of sludge to the aerobic
digestion tank rather than large intermittent flows.
The upgrades to the RAS & WAS Systems, and the upgrades to the aeration system will
significantly improve the performance of the WWTP in terms of decreasing the costs of
aeration, improving the settleability of the sludge, and minimizing /eliminating permit
non - compliance incidents.
WWTP Control Building Expansion ( + / -1,000 sI)
The addition of a second sludge belt press will require the re- location of the WWTP laboratory.
There is not sufficient space anywhere within the existing building to accommodate laboratory
operations. The construction of a 1,000 s.f. addition to the WWTP Control Building will provide
the room necessary for a fully functioning laboratory sufficient to support the operations of the
WWTP.
Operations and maintenance costs will be reduced as a result of improvements constructed under
this project.
City of Kenai
ADEC SFY 2015
MMG Questionnaire
WWTP Upgrades — Ph.II