HomeMy WebLinkAboutOrdinance No. 2532-2011nt
KENAI,
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS BY $2,397 IN THE AIRPORT FUND
AND BY $95,885 IN THE AIRPORT IMPROVEMENT CAPITAL PROJECT FUND FOR
THE ENGINEERING AND DESIGN OF THE AIRPORT APRON PAVEMENT
REHABILITATION.
WHEREAS, the FAA has approved funding for additional work to be included in the
Apron Improvement Project; and,
WHEREAS, the estimated cost of the additional work is $95,885; and,
WHEREAS, the FAA will fund 95 the State of Alaska will fund 2.5% and the Airport
Fund will provide 2.5
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that estimated revenues and appropriations be increased as follows:
Airport Fund
Increase Estimated Revenues:
Appropriation of Fund Balance
Increase Appropriations:
Transfer to Capital Project Fund
Airport Improvements Capital Project Fund
Increase Estimated Revenues:
Transfer from Airport Fund
Federal Grants
State Grants
CITY OF KENAI
ORDINANCE NO. 2532 -2011
Suggested by: Administration
Increase Appropriations
Engineering $95,885
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of
February, 2011.
ATTEST:
Carol L. Freas, City Clerk
r ate)
PAT PORTER, MAYOR
2,397
2,397
2,397
91,091
2,397
Ordinance No. 2532 -2011
Page 2 of 2
Approved by Finance:
Introduced: February 2, 2011
Adopted: February 16, 2011
Effective: February 16, 2011
Attachment
enai
Mlunicipal Airpo
Memo
To: Rick R. Koch- City Manager
From: Mary Bondurant Airport Manage
Date: January 25, 2011
Subject: Ordinance No. 2532 -2011
"Servin.g'the.reaaerKevta. Pevuvt4ular
305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99611
TELEPHONE 907-283-7951
FAX 907 2833737
The above ordinance is necessary to cover additional professional services performed
by the Airport consultants, Wince Corthel- Bryson, on the Apron Rehabilitation Project.
This increase is due to unanticipated and additional approved change orders incident to
the project. The FAA allows the City to amend grants upwards of up to 15% for work
items identified as being directly or incidentally related to its projects.
The FAA has reviewed the revised apron engineering budget and concurs with the
change.
www,ci.kenai.ak.us.
R2-
WINCE CORTHELL BRYSON
Consulting Engineers
Box 1041 Kenai, Alaska 99611
Phone 907 -283 -4672 Fax 907 283 -4676
E -Mail cmadden(cD,wcbalaslca.com
TO: Kevin Lyon and Mary Bondurant
FROM: Casey Madden
SUBJECT: Apron Engineering Budget
DATE: December 8, 2010
The attached November billing has exceeded the engineering budget by $21,685.56
At this time we are submitting the November billing for the amount left in the budget and
herewith request a budget increase for the balance and for remaining work to prepare RFPs and
Change Orders to fully utilize grant funds, provide inspection for this coming springs runway
painting, and closing out the two remaining FAA grants.
The original Construction Contract, including the ARRA portion of the Apron, was $6,936,386
and the Engineering Design and Construction Contract was $890,820 (12.8 Change Orders 4
and 5 have increased the Construction Contract to $7,406,864 and extend the construction
completion date to June 15, 2011.
Unanticipated and Additional work performed to date include:
ARRA reporting requirements unknown at the beginning of the project
Preparation of Plans, RFPs, and Change Orders 4 and 5
Inspection on a portion of Change Order 5
Dual Close Out Reports for ARRA and FAA Grants rather than the normal one
The contractors work schedule requiring the entire contract time allowed
o We had anticipated the project to be paved out by late August not late September
Anticipated work to complete the project:
Prepare Designs and RFPs for identified grant eligible improvements to fully utilize
available grant funds including
o Oil Water Separators on the Apron Storm Drain System
o Paving the ARFF Access Road across Alpha and the Runway
o Pave a section of the Service road off the North end of the Apron
o Seal asphalt joints
Prepare Change Orders for approved improvements
Additional Inspection anticipated for May 15 to June 15, 2011
Final Audit and. Close Out documents
Philip W. Bryson PE Alan N. Corniell I'E Frank W. Wince PE (Ref.)
Mnr E. Manning PE E. Casey Madden PE
The unanticipated additional work is difficult to quantify as it was performed in conjunction with
and at the sane time as ongoing work on the project however inspection time alone, not
counting Materials Testing, required to cover the contractors increase in effort to complete the
project in September totaled over $50,000. About half of which would not have been required
had the project been pursued aggressively over the 2009 -2010 seasons and paved out by the end
of August..
$21,685 is requested to cover costs to date.
Anticipated work to complete the project through Close Out next summer is as follows:
RFPs and Change Orders
o Engineer VI 40 Hrs $120.00 4,800.00
o Engineer Tech. 80 Hrs 75.00 6,000.00
Inspection and Testing May 15- June 15, 2011
o Engineer VI 120 Hrs $120.00 $14,400.00
o Engineer Tech's 360 Hrs 75.00 $27,000.00
o Intern 120 Hrs n 60.00 7,200.00
o Materials Testing 2,500.00
Project Close Out Documents
o Engineer VI 40 Hrs $120.00 4,800.00
o Engineer Tech's 100 Hrs 75.00 7,500.00
Remainder of November Billing period $21 685.00
TOTAL BUDGET INCREASE REQUEST $95,885.00
The, to date, value of the Construction Contract is $7,406,864 and could increase to $7,600,000
if the so far, identified improvements are added. The above requested Budget increase would
bring the Engineering Contract up to $986,705.00 which is about 13% of the Construction
costs, is in line with past airport projects of this magnitude, and much less than the 20% typically
budgeted. for ADOT &PF projects.
An overall project budget summary is also attached showing Funding, Project Plan Costs, project
probable Final Costs, and estimates for additional improvements under consideration.
Please give Inc a call after you have a chance to digest all this and P11 come over and discuss any
questions you may have.
Philip W. Bryson PE Alan N. Corthell PE Frank W. Wince PE (Itet.)
Mark E. BlaunungPE E. Casey Madden PE