HomeMy WebLinkAboutOrdinance No. 2568-2011the Lty Of
KEMAL ALASKA
Suggested by: Administration
CITY OF KENAI
ORDINANCE NO. 2568 -2011
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
GENERAL FUND ESTIMATED REVENUES AND APPROPRIATIONS FOR COSTS IN
EXCESS OF BUDGETED AMOUNTS TO BE EFFECTIVE JUNE 30, 2011.
WHEREAS, employee leave cash -outs exceeded amount previously budgeted as a result
of employees cashing -out more leave than anticipated or the retirement of a long -term
employee with significant leave balance, $38,500; and,
WHEREAS, overtime from attending evening meetings by Clerk Office personnel were in
excess of amounts budgeted, $6,500; and,
WHEREAS, overtime at the City Dock in connection with the annual personal use
fishery was in excess of budgeted amounts, 55,000; and,
WHEREAS, overtime and associated benefits by fire personnel exceeded budgeted
amounts, $100,000; and,
WHEREAS, retention of outside, legal counsel for assistance with personnel and lands
issues were not previously budgeted but required, $40,000.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, as follows:
Section 1. Estimated revenues and appropriations be increased as follows:
General Fund
Increase Estimated Revenues:
Appropriation of Fund Balance
$190,000
Increase Appropriations:
Clerk - Leave $ 30,000
Manager - Leave 8,500
Clerk - Overtime 6,500
Dock - Overtime 5,000
Fire - Overtime 80,000
Fire - PERS 20,000
City Manager - Professional Services 40,000
S 190 000
Section 2. These budget adjustments are effective for the FY 11 Budget for fiscal year
ending June 30, 2011.
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. 2568 -2011
Page 2 of 2
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this sixth day of July,
2011.
ATTEST:
7)
Corene Hall, Deputy City Clerk
Approved by Finance: 7
Introduced: June 15, 2011
Adopted: July 6, 2011
Effective: June 30, 2011
the city o
KENAI, ALASKA
"Village with a Past, CL y with a Future"
FINANCE DEPARTMENT
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014
To: Rick Koch, City Manager
From: Terry Eubank, Finance Director
Date: June 8, 2011
Re: Ordinance No. 2568 -2011
With the end of the fiscal year approaching the Finance Department has been working with
various City departments to review their budgets. As a result a number of needed adjustments
have been identified for General Fund departments. Some of these changes are the result of
recent and unplanned events while others are the result of higher than expected need.
Employee Leave
Employee attrition and larger than expected annual leave cash outs have depleted wage accounts
in various departments requiring additional funds to complete the fiscal year, $38,500:
Clerk - Leave
$30,000 Manager — Leave $8,500
Employee Overtime
Budgeted overtime was exceeded due to City staff attending evening meetings in excess of
budget amounts, $6,500, City staff responding to needs of the personal use fishery at the City
Dock, $5,000, and City fire personnel responding to daily calls for service, $100,000.
Professional Services
Outside legal counsel was retained by the administration in connection with personnel CINGSA
issues, and other City surface property rights issues, $40.000. Budget for these services was not
previously established.
the
KENAI, ALASKA
�v/
"Village with a Past, Cc ty with a Fatcsre"
MEMO:
TO: Rick Koch
FROM: Fire Chief Tilly
DATE: June 6, 2011
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 .. UtY
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 11111'
1992
SUBJECT: Supplemental appropriation
Rick,
This memo is written to address the associated ordinance 2568 -2011 for the request of
additional appropriations to the overtime account of the Fire Department. Although historically
we have exceeded our overtime budget, we have in the past been able to cover it with
unexpended monies from other accounts. This year we will not have the ability to cover the
overrun. There were some unforeseen costs associated with the hiring of the new employees,
one being the amount of training they had prior to employment and what training had to be
accommodated. Not knowing what level of trained employees we were going to get, there was
no way to account for this.
Run volumes continue to be a factor every year and the associated recalls that go with it. We
continue to try and prepare for two simultaneous ambulance calls with one BLS and one ALS
being our goal. When needed, we have to recall people back in to cover the station.
The recent staffing directive for the airport station accommodating all part 139 flights has
rendered this person unusable for all but a few hours in the middle of the night. This directly
affects our recall system increasing its use.
We have completed the majority of all the training for the new hires this fiscal year and I
anticipate next year's overtime budget to be less effected by training issues.