HomeMy WebLinkAboutOrdinance No. 2570-2011e tt>aj
KEKAl, ALASKA
CITY OF KENAI
ORDINANCE NO. 2570 -2011
Suggested by: Administration
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS BY $6,500.00 IN THE GENERAL FUND FOR
A LIBRARY GRANT.
WHEREAS, the City of Kenai received a grant from the State of Alaska, Department of
Education & Early Development for the purchase of books at the Library; and,
WHEREAS, it is in the best interest of the City of Kenai to appropriate these grant funds for
the purpose intended.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA
that estimated revenues and appropriations be increased as follows:
General Fund
Increase Estimated Revenues:
Library - State Grants
Increase Appropriations:
Library - Books
$6,500.00
$6,500.00
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this third day of August, 2011.
ATTEST:
Corene Hall, Deputy City Clerk
Approved by Finance: f -' °
JOE y ORE, PRESIDENT PRO TEMPORE
Introduced: July 20, 2011
Adopted: August 3, 2011
Effective: August 3, 2011
New Text Underlined. [DELETED TEXT BRACKETED]
the ciyo(
KEN \ALASKA
'Village with a Past, Gi with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907- 283 -7535 / FAX: 907 - 283 -3014
MEMO:
TO: Rick Koch
FROM: Mary Jo Joiner )att.J
DATE: July 12, 2011
SUBJECT: Annual State Grant
The library has been awarded the annual public library assistance grant by the Alaska
State Library. As per the grant award, the amount of $6,500 is to be used for the purchase
of books and should be deposited in account 001- 440 -4666.
The library director completes an application each year in order to receive these funds.
Certain minimum standards must be met in order to receive this grant. These include
reporting requirements, number of hours that the Library is open to the public, minimum
educational requirements continuing education requirements and for the, and
management requirements regarding policies.
1992
DEPARTMENT OF EDUCATION &
EARLY DEVELOPMENT
DIVISION OF LIBRARIES, ARCHIVES & MUSEUMS
Linda S. Thibodeau, Director
Mary Jo Joiner
Kenai Community Library
163 Main Street Loop
Kenai, AK 99611
Dear Mary Jo,
June 28, 2011
SEAN PARNELL, GOVERNOR
ALASKA STATE LIBRARY
LIBRARY DEVELOPMENT
344 W. THIRD, SUITE 125
ANCHORAGE, ALASKA 99501 -2337
PHONE. (907) 269 -6570
The total Public Library Assistance grant for FY2012 for the Kenai Community Library will be
56,500. Although the State Library has reduced the grant, your library may NOT reduce the amount of
local match, $7,000.
The reason that we will not be able to fund grant requests at $7,000 is that the grant line in the State
Library's budget has not been fully funded for some years. Since the money appropriated is not sufficient
to fully fund the grants, regulations require that we: "reduce each grant proportionally."
In order to receive your grant check as soon as possible, please:
• Return the enclosed grant agreement and budget revision as soon as you can. Two different
people (the librarian and the appropriate legal authority) must sign the grant agreement, since it is a
legal document committing your library to certain obligations in return for receiving the public library
assistance grant. Once we have your agreement and budget revision, we will start mailing out grant
checks.
• Please review your original grant budget and revise that budget to show how you plan to
spend the lower amount of the grant. For libraries without branches, show how you plan to spend
$6,500, rather than the $7,000 you requested on the grant application. We have included a copy of the
budget from your original grant application and a budget revision form. This budget revision form
should be submitted with your grant agreement,
• As you fill out the budget revision form, please remember that the library MUST spend at least
$3,500 on the Collection (Library Materials). Of this $3,500, each library may include UP TO a
total of $500 for Electronic Materials and Online Services. We have broadened the definition of
Electronic Materials and Online Services to include: Internet Service Provider (LSP) fees,
OCLC license fees, and database access or purchase fees.
printed on rec
ic,eci paper
PLAG Cover letter
Page two of two
June 28, 2011
The FY2012 Public Library Assistance grant year starts July 1, 2011. Librarians and officials should
carefully note and follow the regulations governing the administration of this grant. To be remain eligible
for the grant, the library MUST:
® Submit by September 1, 2012 the following legally required reports for FY2012: Final Grant Report,
Technology Report, and Annual Public Library Report.
o Spend at least $3,500 on library materials and online services.
• Be open at least 10 hours per week for 48 weeks.
• Schedule some evening and weekend hours each week.
® Have trained paid or volunteer staff on duty in the library during open hours.
• Combined school /public libraries must take special care to not use grant money or local funds used as
matching money for school library purposes. This includes purchasing school -type library materials
(books, magazines, etc.)
Each library director is required to attend at least 6 hours of continuing education during the current two
year cyc:e, which includes FY2312 and FY2013 (July 2011 through June 2013). If you attended
continuing education during FY2011., do be sure to record that training on your FY20I1 public library
annual report.
The State Library audits the records of selected libraries at the end of the gram year and reclaims any
grant funds not properly accounted for. Also, any portion of this grant money not spent or encumbered by
June 30, 2012 must be returned to the State Library. Please call or write if you have questions. You may
contact me at: Patience.Frederiksen@alaska.gov Thank you.
Sincerely,
Patience Frederiksen
Grants Administrator