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HomeMy WebLinkAbout2013-10-07 Harbor Commission PacketKENAI HARBOR COMMISSION MEETING OCTOBER 7, 2013 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY — July 8, 2013 4. PERSONS SCHEDULED TO BE HEARD a. Courtney Stroh -- ROC the Kenai — 2013 Dip Net Season 5. UNFINISHED BUSINESS 6. NEW BUSINESS a. 2013 Dip Net Fishery Update 7. REPORTS a. Public Works Director b. Commission Chair C. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION — November 11, 2013 (Clerk's Note: As November 11 is a holiday, do you want to cancel or change the date of the November meeting? Available dates are November 12 or 25, 2013.) 9. COMMISSIONER COMMENTS /QUESTIONS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8231 OR, SEAN -- 283 -8240 KENAI HARBOR COMMISSION MEETING JULY 8, 2013 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR PHIL MORIN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Morin called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners present: Chair P. Morin, W. Nelson, V. Askin, R. Peters, T. Thompson Commissioners absent: B. Osborn Staff /Council Liaison present: Public Works Director S. Wedemeyer, Council Member R. Molloy A quorum was present. 2. AGENDA APPROVAL MOTION: Commissioner Askin MOVED to approve the agenda and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. March 11, 2013 Regular Meeting b. March 25, 2013 Special Meeting MOTION: Commissioner Nelson MOVED to approve the meeting summaries of March 11 and 25 and Commissioner Askin SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS — None. 6. NEW BUSINESS a. Harbor Events and Dip Net Season Commission discussed the Salmon Frenzy group that helps with parking and transporting fishers and reviewed the season. 7. REPORTS a. Public Works Director — Wedemeyer reported on Meeks Trail, adding electrical power to dip net shacks, and hiring temporary dock employees. b. Commission Chair — No report. C. City Council Liaison — Council Member Molloy reviewed recent Council action, including fee schedules and speed limits on the beach. 8. NEXT MEETING ATTENDANCE NOTIFICATION — August 12, 2013 No commissioners requested an excused absence from the August 12 meeting. 9. COMMISSIONER COMMENTS /QUESTIONS — None. 10. PERSONS NOT SCHEDULED TO BE HEARD — None. 11. INFORMATION a. Dredging Feasibility Report 12. ADJOURNMENT MOTION: Commissioner Peters MOVED to adjourn and Commissioner Nelson SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:09 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk HARBOR COMMISSION MEETING JULY 8, 2013 PAGE 2 INOV lVillaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 �IIIII 1992 MEMO* TO: Gus Sandahl FROM: Sean Wedemeyer DATE: September 27, 2013 SUBJECT: Public Works Dipnet Report The 2013 dipnet season was the busiest to date and very successful for the Public Works Departments. Each and every Public Works department and employee contributes to the City's successful management of the additional work that results from this fishery. The Streets department performed the following tasks in support of the Personal Use fishery. • Install and remove temporary signs and barricades. • Place and retrieve the 3 fee shacks. • Build gravel roads at the north and south beach access points. • Manage and staff the boating facility. • Perform additional grading and dust control on high traffic roads and parking lots. Our Streets foreman suggested and executed a plan to widen the boating facility exit road to allow for separate left and right turning lanes. This dramatically increased the flow and safety during high usage. The Streets crew used their equipment and manpower to build the road. The Building Maintenance department was very helpful with setting the piles and floats and opening and winterizing the restrooms. The Wastewater Treatment Plant was used to store equipment utilized during the fishery behind a locked gate. The Shop department responded promptly to a number of calls to fix dipnet related equipment. The Water department keeps us in compliance with DEC by performing water tests on the boating facility well. My Administrative Assistant performs numerous tasks, and answers dozens of calls related to the fishery. This year I heard more compliments than I received complaints. This was in large part due to the fact that we adequately staffed the boating facility. During the peak days our entire Streets crew, in addition to the two temporary personnel, spent their entire shift staffing the facility. In the 2014 budget process I requested 3 temporary positions for twenty one twelve hour days totaling 756 hours and received approval for 336 hours. In the future I would like to adequately staff the facility with temporary lower grade personnel, freeing up the Streets crew to keep up with their routine tasks. In addition to widening the boating facility exit road and dipnet related signage, the City of Kenai completed two capital projects this year related to the dipnet fishery. Both were completed within a very tight timeframe, and each had their own unique challenges. The fee shack permanent power was competitively bid with plans and specifications generated by me to eliminate the time and money required to hire a consultant. Coordinating with HEA proved to be challenging yet rewarding as they contended with their new tariff and associated rules. The project was completed in time for the fishery, with a functional and economical design, for a reasonable subcontractor cost. The Meeks trail repair and drainage improvement project had even more difficult time restraints. The project was designed and bid in a very short time, during the busiest time of the year for construction. The contractor was required to complete the work between the dates of July 1 and July 9, the 4th of July weekend notwithstanding. During onsite collaboration between the City, the engineer, and the contractor, last minute changes were made to the design. Shortly after project completion we received two inches of rain in two hours. The trail received very minimal damage which was able to be repaired by the Streets and Parks and Recreation department. Overall it was a very successful year for the Public Works Department, thanks to the good work and dedication of my personnel.