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HomeMy WebLinkAbout2013-11-20 Council PacketCOUNCIL PACKET DISTRIBUTION MAKE 11 PACKETS I Council Meeting Date: Mayor Council - 3 packets Clerk City Mana er Deputy Clerk Libra Fire De artment Cunningham Carver - Hall Binder It Schmidt KSRM Mellish ELECTRONIC COPY NOTICE Send out notice to Council and All with link to Council Packet DELIVER Council and Student Rep packets to Police Department Dispatch Desk. KSRM, Mellish & Schmidt pick up their packets in the Clerk's Office. ACTION AGENDA KENAI CITY COUNCIL — REGULAR MEETING NOVEMBER 20, 2013 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.ci.kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 'All items listed with an asterisk (') are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 1. ENACTED UNANIMOUSLY. Ordinance No. 2726 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the Water, Sewer & Street Improvements Capital Project Fund, 2. ENACTED UNANIMOUSLY. Ordinance No. 2727 -2013 — Appropriating Funds for Outside Legal Services Associated with Cook Inlet Natural Gas Storage Alaska. 3. ENACTED UNANIMOUSLY. Ordinance No. 2728 -2013 — Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center Thanksgiving Dinner. 4. ADOPTED UNANIMOUSLY. Resolution No. 2013 -70 — Awarding the Bid to Pacific Power Products for a Trailer Mounted Generator for the Total Amount of $37,647. 5. ADOPTED UNANIMOUSLY. Resolution No. 2013 -71 — Awarding the Contract to Use Cranes, Offices, and Operating Area at the Kenai Boating Facility to Copper River Seafoods for the Total Amount of $65,000. 6. ADOPTED. Resolution No. 2013 -72 — Supporting Legislative Action to Adopt the Recommendation Contained in Resolution 13 -01 of the Alaska Workers' Compensation Board. E. MINUTES 1. APPROVED BY CONSENT. *Regular Meeting of November 6, 2013 F. UNFINISHED BUSINESS 1. SCHEDULED ON JANUARY 8, 5:30P. Action /Approval — Schedule Work Session to Discuss Commission, Committee, Board Review of Policies and Procedures. G. NEW BUSINESS 1. APPROVED BY CONSENT. *Action /Approval — Bills to be Ratified 2. APPROVED BY CONSENT. *Action /Approval — Purchase Orders Exceeding $15,000 3. APPROVED UNANIMOUSLY TO CONTRIBUTE $1,666 FROM LEGISLATIVE GRANT FUNDS. Action /Approval — Contribute Funding for the 2014 International Municipal Lawyer's Association Conference in Anchorage. 4. SCHEDULED ON JANUARY 6, 6:OOP WITH HARBOR AND P &R. Action /Approval — Schedule a Joint Work Session with the Harbor Commission to Review the 2013 Dipnet Report. 5. APPROVED AS PRESENTED. Action /Approval — Appoint Council Liaisons to Commissions, Committees, and Boards. 6. APPROVED UNANIMOUSLY. Action /Approval — Non - Objection of Liquor License Renewals: • Hector Santana D /B /A Acapulco Mexican Restaurant • George & Christine Lagoutaris D /B /A Katina's Greek & Italian Restaurant. 7. INTRODUCED BY CONSENT /SET FOR PUBLIC HEARING ON DECEMBER 4. *Ordinance No. 2729 -2013 — Accepting and Appropriating a Grant from the State of Alaska for the Purchase of Library Books. H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging City of Kenai Council Meeting Agenda Page 2 of 3 November 20, 2013 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee 8. Mini -Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS — None N. ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review. 2. Article from the Clarion Dispatch dated November 6, 2013 regarding the Official Ribbon Cutting for the Re- Opening of the Kenai Teen Center. 3. Notice from the Kenai Peninsula Borough of the American Legion Replat and Right -of -Way Vacation. 4. 2014 Gaming Permit Renewal for the Kenai Elk's Lodge 2425. 5. 2014 Gaming Permit Renewal for Pickle Hill Public Broadcasting. 6. Notification of Gaming from Nenana Ice Classic. The agenda and supporting documents are posted on the City's website at www.ci.kenai.ak.us . Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -8231. City of Kenai Council Meeting Agenda Page 3 of 3 November 20, 2013 AGENDA KENAI CITY COUNCIL — REGULAR MEETING NOVEMBER 20, 2013 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http://www.ci.kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker; thirty (30) minutes aggregated) Ordinance No. 2726 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the Water, Sewer & Street Improvements Capital Project Fund .......................... ............................... Pg 5 2. Ordinance No. 2727 -2013 — Appropriating Funds for Outside Legal Services Associated with Cook Inlet Natural Gas Storage Alaska ......... ............................... Pg 9 3. Ordinance No. 2728 -2013 — Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center ThanksgivingDinner ................................................................. .............................Pg 11 4. Resolution No. 2013 -70 — Awarding the Bid to Pacific Power Products for a Trailer Mounted Generator for the Total Amount of $37, 647 ... ............................... Pg 13 5. Resolution No. 2013 -71 — Awarding the Contract to Use Cranes, Offices, and Operating Area at the Kenai Boating Facility to Copper River Seafoods for the Total Amount of $65, 000 ................................................ .............................Pg 15 6. Resolution No. 2013 -72 — Supporting Legislative Action to Adopt the Recommendation Contained in Resolution 13 -01 of the Alaska Workers' CompensationBoard ................................................................ .............................Pg 17 E. MINUTES 1. *Regular Meeting of November 6, 2013 .................................... ............................... Pg 25 F. UNFINISHED BUSINESS 1. Action /Approval — Schedule Work Session to Discuss Commission, Committee, Board Review of Policies and Procedures. G. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified .................................. ............................... Pg 31 2. *Action /Approval — Purchase Orders Exceeding $15, 000 ....... .............................Pg 33 3. Action /Approval — Contribute Funding for the 2014 International Municipal Lawyer's Association Conference in Anchorage ..................... ............................... Pg 35 4. Action /Approval — Schedule a Joint Work Session with the Harbor Commission to Review the 2013 Dipnet Report. 5. Action /Approval — Appoint Council Liaisons to Commissions, Committees, andBoards ............................................................................... .............................Pg 39 6. Action /Approval — Non- Objection of Liquor License Renewals: ........................... Pg 41 • Hector Santana D /B /A Acapulco Mexican Restaurant • George & Christine Lagoutaris D /B /A Katina's Greek & Italian Restaurant. 7. *Ordinance No. 2729 -2013 — Accepting and Appropriating a Grant from the State of Alaska for the Purchase of Library Books .................... .............................Pg 47 H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission ............................................................. ............................... Pg 49 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee 8. Mini -Grant Steering Committee I. REPORT OF THE MAYOR City of Kenai Council Meeting Agenda Page 2 of 3 November 20, 2013 J. ADMINISTRATION REPORTS 1. City Manager ............................................................................ .............................Pg 53 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS — None N. ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review ............................Pg 63 2. Article from the Clarion Dispatch dated November 6, 2013 regarding the Official Ribbon Cutting for the Re- Opening of the Kenai Teen Center ...... ............................... Pg 65 3. Notice from the Kenai Peninsula Borough of the American Legion Replat and Right -of -Way Vacation .................................................................. ............................... Pg 67 4. 2014 Gaming Permit Renewal for the Kenai Elk's Lodge 2425 ..... ............................... Pg 73 5. 2014 Gaming Permit Renewal for Pickle Hill Public Broadcasting ............................... Pg 79 6. Notification of Gaming from Nenana Ice Classic ........................... ............................... Pg 83 The agenda and supporting documents are posted on the City's website at www.ci.kenai.ak.us . Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907- 283 -8231. City of Kenai Council Meeting Agenda Page 3 of 3 November 20, 2013 THIS PAGE IS INTENTIONALLY LEFT BLANK Suggested by: Administration CITY OF KENAI NO. 2726 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REAPPROPRIATING STATE GRANT FUNDS IN THE MUNICIPAL ROADWAY IMPROVEMENTS CAPITAL PROJECT FUND TO THE WATER, SEWER &, STREET IMPROVEMENTS CAPITAL PROJECT FUND. WHEREAS, SB160 granted the City $4,000,000 for Citywide road and infrastructure improvements; and, WHEREAS, SB160 was signed by Governor Parnell on May 14, 2012 and became effective July 1, 2012; and, WHEREAS, these grant funds were originally appropriated by Ordinance 2646 -2012 to projects identified during the August 1, 2012 work session including $30,000 for the purchase of a portable generator to power water and sewer assets in case of prolonged power failures; and, WHEREAS, the original funding of $30,000 is insufficient for the purchase with an additional $9,000 needed to complete the purchase; and, WHEREAS, at the time of appropriation, $296,000 was appropriated in the Municipal Roadway Improvements Capital Project Fund for projects to be identified later; and, WHEREAS, $9,000 is available from that original amount of $296,000 to supplement the purchase of the portable generator now estimated to cost $39,000; and, WHEREAS, it is in the best interest of the City to have the capability to maintain the operations of its water and sewer utility in the event of prolonged power outage. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: That this is a non -code ordinance. Section 2: That estimated revenues and appropriations be decreased as follows: Municipal Roadway Improvements Fund Decrease Estimated Revenues: State Grants $ Decrease Appropriations: Construction $9.000 New Text Underlined; [DELETED TEXT BRACKETED] Page 5 of 83 Ordinance No. 2726 -2013 Page 2 of 2 Section 3: That estimated revenues and appropriations be increased as follows: Water, Sewer & Street Improvements Capital Project Fund Increase Estimated Revenues: State Grants Increase Appropriations: Administration $ 750 Machinery & Equipment 8,250 $9 000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20at day of November, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: November 6, 2013 Adopted: November 20, 2013 Effective: November 20, 2013 New Text Underflned; [DELETED TEXT BRACKETED[ Page 6 of 83 ' "Villaye with a Past Ci� with a Future ff 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535, Ext. 2361 FAX: (907) 283 -3014 1III�i 1992 �� thew"/ �� MEMORANDUM KEN ALASKA TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director 5544 DATE: October 31, 2013 SUBJECT: Additional fund appropriation required to purchase trailer mounted generator requested via Ordinance 2726 -2013 Rick, I estimate a total of approximately $39,000 will be required to purchase the trailer mounted generator. Ordinance 2726 -2013 will supplement the previously appropriated $30,000. This generator will replace the inadequately sized generator the Water & Sewer department uses to power lift stations during power outages. Page 7 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 8 of 83 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2727 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROPRIATING FUNDS FOR OUTSIDE LEGAL SERVICES ASSOCIATED WITH COOK INLET NATURAL GAS STORAGE ALASKA. WHEREAS, the City has retained the law firm Boyd, Chandler & Falconer, LLP to represents its interest involving gas storage rights within the City of Kenai; and WHEREAS, available funding for outside council has been expended and an estimate of additional funding in the amount of $50,000 is necessary to continue at this stage of litigation. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $AQLM Increase Estimated Revenues: City Manager - Professional Services $ PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of November 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: November 6th, 2013 Adopted: November 20th, 2013 Effective: November 20th, 2013 New Text Underlined; ]DELETED TEXT BRACKETED] Page 9 of 83 M "l/illa e with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tIIIII 1992 M EMO: TO: City Council FROM: Rick Koch, City Manager DATE: October 31, 2013 SUBJECT: Ordinance 2727 -2013, Appropriating Funding or Outside Legal Services The purpose of this correspondence is to recommend Council adoption of the above referenced ordinance appropriating additional funding for outside legal services related to ongoing legal action associated with Cook Inlet Natural Gas Storage Alaska (CINGSA). Specifically the legal matter is to determine ownership of pore space for natural gas storage. Briefs have been submitted by all parties to the Superior Court, responses have been submitted by CINGSA, Cook Inlet Region Incorporated (CIRI), and the State of Alaska. The City's response is due in early November. This appropriation is estimated to be sufficient to complete the process at the Superior Court. If you have any questions, please contact me at your earliest convenience. Page 10 of 83 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2728 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A DONATION FROM HILCORP ENERGY COMPANY TO ASSIST WITH THE ANNUAL KENAI SENIOR CENTER THANKSGIVING DINNER. WHEREAS, annually the Kenai Senior Center host a Thanksgiving Dinner that is open to seniors from all over the Peninsula; and, WHEREAS, the City has received a donation from Hilcorp Energy Services in the amount of $3,500 for the purchase of food and supplies for hosting the event; and, WHEREAS, it is in the best interest of the City of Kenai to accept and appropriate this donation for the purposes described above. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form. That this is a non -code ordinance. Section 2. That the City Manager is authorized to accept a donation from Hilcorp Energy Services in the amounts of $ 3,500 and to expend the donated funds to fulfill the purpose and intent of this ordinance. Section 3. That estimated revenues and appropriations be increased as follows: Senior Fund Increase Estimated Revenues: Donations $0000 Increase Appropriations: Congregate Meals - Operating Supplies $2,666 Home Meals - Operating Supplies 834 $3.500 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of November, 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Cler# Introduced: November 6, 2013 ) Adopted: November 20, 2013 Approved by Finance: i (:Lea..: ,X- Effective: November 20, 2013 New Text Underlined; ]DELETED TEXT BRACKETED] Page 11 of 83 u °�i'llage with a Past, C# with a Fature" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 II Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 it II 1992 MEMO: TO: Rick Koch, City Manager IJJII FROM: Rachael S. Craig, Senior Center Director DATE: October 28, 2013 SUBJECT: $3,500 Donation for Senior Wide Thanksgiving Dinner Hilcorp Energy Company donated $3,500, employees will be donating volunteer hours as well as hosting the area wide Senior Thanksgiving Dinner. The Area -Wide Thanksgiving Dinner will be held on Tuesday, November 26, 2013. Area seniors will come together to celebrate Thanksgiving. Hilcorp Energy Company is sponsoring the event this year. This is an annual tradition that began some 20 years ago by Chevron. Suggested by: Administration the eilo,of CITY OF KENAI KNALALpgKp RESOLUTION NO. 2013 -70 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING THE BID TO PACIFIC POWER PRODUCTS FOR A TRAILER MOUNTED GENERATOR FOR THE TOTAL AMOUNT OF $37,647. WHEREAS, the following bids were received on September 4, 2013 and the generators inspected and scored subsequent to the bid opening; BIDDER PRICE SCORE Peak Oilfield Services $ 45,053 82.8 Pacific Power Products #1 $ 37,647 85 Pacific Power Products #2 $ 45,404 82.45 Cummins NW $ 47,433 82.7 AK Diesel Electric $ 46,200 81.75 and, WHEREAS, Pacific Power Products bid meets the minimum specifications; and, WHEREAS, sufficient monies have been appropriated by Ordinance No. 2726 -2013; and, WHEREAS, the recommendation from the City Administration is to award the bid to Pacific Power Products; and, WHEREAS, the Council of the City of Kenai has determined that award to this bidder would be in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the bid for a Trailer Mounted Generator be awarded to Pacific Power Products for the total amount of $37,647. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of November 2013. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: Contingent upon passage of Ordinance No. 2726 -2013 Page 13 of 83 / �I Villaye with a Past, C# with a Futuv'e 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 !mod Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 1992 AI,A KENA ALASKA KA MEMORANDUM TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director 5/V DATE: November 12, 2013 SUBJECT: Trailer Mounted Generator— Bid Award Recommendation The purpose of this correspondence is to recommend the City award the bid for a Trailer Mounted Generator to Pacific Power Products. The existing Trailer Mounted Generator that is utilized by the Water & Sewer Department to power lift stations during extended outages is old and undersized. The need for a new unit was recognized and funds were appropriated by Ordinance No. 2646 -2012 to purchase a generator adequate for the City's needs. Additional funds were appropriated by Ordinance No. 2726 -2013 to fully fund this purchase. 4 companies provided proposals for 5 new and used generators. After the bid opening I inspected and scored each generator based on the criteria and scoring sheet I generated and included with the bid documents. The generator with the highest score is also the least expensive proposed. I recommend purchasing the Trailer Mounted Generator from Pacific Power Products for the amount of $37,647. Thank you for your attention to this matter. Page 14 of 83 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2013 -71 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT TO COPPER RIVER SEAFOODS, INC. TO USE CRANES, OFFICES, AND OPERATING AREA AT THE KENAI BOATING FACILITY. WHEREAS, the City of Kenai received the following bid on November 8, 2013; Bidder I Annual amount to be paid to the City of Kenai Copper River Seafoods, Inc. 1 $65,000 M WHEREAS, the bid is responsive and meets the minimum bid requirements and amount; and, WHEREAS, Copper River Seafoods, Inc. is currently operating under a permit with similar conditions; and, WHEREAS, the term of the contract will be from May 25, 2014 to May 24, 2017. The Contract may be extended, by mutual agreement, for up to two one year terms; and, WHEREAS, the recommendation from the City Administration is to award a contract to Copper River Seafoods; and, WHEREAS, it is in the best interest of the City to enter into a contract with Copper River Seafoods, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that a Contract to use Cranes, Offices, and Operating Area at the Kenai Boating Facility is awarded to Copper River Seafoods, Inc. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of November 2013. ATTEST: Sandra Modigh, City Cler ' Approved by Finance: PAT PORTER, MAYOR Page 15 of 83 / "Village with a Past, Ci� with a Future f 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Cad v Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014 tllll' 1992 theci� ofii MEMORANDUM KENASKA TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director 5MU,/ DATE: November 12, 2013 SUBJECT: Contract to use Cranes, Offices, and Operating Area at the Kenai Boating Facility — Contract Award Recommendation The purpose of this correspondence is to recommend the City award the bid for a Contract to use Cranes, Offices, and Operating Area at the Kenai Boating Facility to Copper River Seafoods, Inc. This Contract has been extensively modified based on my experiences working with Copper River Seafoods during the past two years. Their bid is responsive and meets the minimum bid requirements and amount. I recommend awarding the Contract to Copper River Seafood, Inc. for their bid of an annual payment to the City of $65,000. Thank you for your attention to this matter. Page 16 of 83 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2013 -72 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, SUPPORTING LEGISLATIVE ACTION TO ADOPT THE RECOMMENDATION CONTAINED IN RESOLUTION 13 -01 OF THE ALASKA WORKERS' COMPENSATION BOARD. WHEREAS, the Alaska Workers' Compensation Board is a public organization that is accountable to the residents, Legislature and Governor of Alaska and that acts as the lead agency for adjudicating disputes under the Alaska Worker's Compensation Act, to ensure quick, efficient and fair payments of benefits to injured workers at a reasonable cost to employers; and, WHEREAS, despite a 14.2°/% decline in the frequency of worker's compensation claims over the past 5 years, Alaska has seen its workers' compensation premium rates climb to the highest in the nation; and, WHEREAS, workers' compensation medical costs have increased 25% over the last 5 years and are the primary driver in the increase in premium with $0.75 of every $1.00 spent on workers' compensation benefits being spent on medical cost; and, WHEREAS, identical medical services paid by a workers' compensation claim versus private insurance or self -pay is often multiples higher; and, WHEREAS, the City's workers' compensation rates have increased over 20% in the last two years primarily driven by increased medical cost incurred by the City's insurer; and, WHEREAS, Resolution 13 -01 of the Alaska Workers' Compensation Board identifies changes needed to address the escalating workers' compensation costs while protecting the rights of workers to fair and reasonable compensation when injured while working; and, WHEREAS, legislative action to implement the changes recommended in Resolution 13 -01 of the Alaska Workers' Compensation Board is in the best interest of the City of Kenai, its residents, and its employers. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the City Council supports legislative action to adopt the recommended changes outlined in Resolution 13 -01 of the Alaska Workers' Compensation Board. Page 17 of 83 Resolution 2013 -72 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of November, 2013. ATTEST: Sandra Modigh, City Clerk Approved by Finance:�� PAT PORTER, MAYOR Page 18 of 83 Villaye with a Past, C# with a Future FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 -283 -3014 / To: Rick Koch, City Manager From: Terry Eubank, Finance Director Date: November 14, 2013 Re: Recommendation for adoption of Resolution 2013 -72. Resolution 2013 -72 supports legislative action to reform Alaska' workers' compensation laws by adopting the recommendations of the Alaska Workers' Compensation Board (Board) contained in its Resolution 13 -01 which was passed unanimously by the Board on September 13, 2013. The Board acts as the lead state agency for adjudicating disputes under the Alaska Workers' Compensation Act, to ensure quick, efficient, and fair payments of benefits to injured works at a reasonable cost to employers. The Board is a diverse group representing the State, industry, and labor. Its unanimous passage of Resolution 13 -01 indicates broad support from both employers and employees. According to the October 2012 Oregon Workers' Compensation Premium Rate Ranking Summary, Alaska has the nation's highest workers' compensation rates. Alaska has achieved this ranking despite a 14.2% decline in the frequency of claims over the last five years. Medical cost increases have propelled Alaska to its first place ranking. Medical costs represent $0.75 of every $1.00 spent on workers' compensation benefits. 2011's HB 13 amended AS 23.30.097 was a positive step in reforming Alaska's workers' compensation statute as it removed the establishment of worker's compensation medical fee schedule from the legislative process. HB13 made usual, customary, and reasonable the basis for fees charged. APEI, the City's insurance company, completed an analysis of one year's claims paid prior to adoption of HB13. The results showed that using the usual, customary, and reasonable fee basis, medical costs would have been 46% higher. In the two renewal years since adoption of HB13 the City has seen its workers' compensation rates increase by 11 % and 10% respectively and projections are for another increase for FY 15. The recommendations of Resolution 13 -01 will replace usual, customary, and reasonable with a resource based relative value scale ( RBRVS). RBRVS is the same system utilized by Medicare and Medicaid. The Board further recommends adoption of a conversion factor to be applied to RBRVS to compensate providers for the higher cost of providing care in Alaska. Resolution 13 -01 will assist in containing the costs associated with prescription drugs and would provide the Board the ability to adopt regulations relating to prescription of opioids. The Board is also recommending changes relating to rehabilitation and reemployment of injured workers. In CY2012 $12.9 million was spent attempting to rehabilitate and reemploy with only 8% of participants successfully completing the program. Page 19 of 83 In summary, changes are needed to Alaska's Workers' Compensation Statute to ensure the quick, efficient, and fair payments of benefits to injured workers at a reasonable cost to employers. I recommend adoption of City of Kenai Resolution 2013 -72 which supports legislative changes to adopt the recommendations contained in Resolution 13 -01 of the Alaska Workers' Compensation Board. Page 20 of 83 RESOLUTION NUMBER 13 -01 RESOLUTION IN SUPPORT OF ADDRESSING SYSTEM COSTS UNDER THE ALASKA WORKERS' COMPENSATION ACT WHEREAS, the Alaska Workers' Compensation Board (Board) is a public organization that is accountable through its members to the residents, the Legislature, and the Governor of Alaska; WHEREAS, the Board acts as the lead state agency for adjudicating disputes under the Alaska Workers' Compensation Act, to ensure quick, efficient, and fair payments of benefits to injured workers at a reasonable cost to employers; WHEREAS, Alaska's workers' compensation premium rates are the highest in the nation according to the October 2012 Oregon Workers' Compensation Premium Rate Ranking Summary; WHEREAS, medical costs comprise $.75 of each dollar spent on workers' compensation benefits; WHEREAS, medical benefit costs have risen 25% over the last 5 years despite a 14.2% decline in the frequency of workers' compensation claims over the same period; WHEREAS, research is clear that inappropriate opioid use is an epidemic damaging lives and driving up costs, as stated in the August 28, 2013 joint policy recommendations of the International Association of Industrial Accident Boards and Commissions, the American College of Occupational and Environmental Medicine; the National Association of Insurance Commissioners, the National Alliance for Model State Drug Laws, and the National Council of Insurance Legislators; WHEREAS, rehabilitation and reemployment of injured workers costs employers $12.9 million in CY2012, with fewer than 8% of eligible injured workers successfully completing retraining; NOW THEREFORE BE IT RESOLVED that the Board respectfully requests that the Alaska State Legislature amend the Alaska Workers' Compensation Act to provide the following: 1. That all fees and charges for medical treatment be subject to regulation by the Board; 2. That the physician fee schedule be based on Centers for Medicare and Medicaid Services (CMS) resource based relative value scale (RBRVS) increased by a board specified conversion factor; 3. That the outpatient hospital /ambulatory surgical center fee schedule be based on CMS ambulatory payment classification increased by a board specified conversion factor; Page 21 of 83 4. That the inpatient hospital fee schedule be based on CMS Medicare severity diagnostic related group (MSDRG) increased by a board specified base rate; 5. That the Board evaluate board specified conversion factors and rates every two years; 6. That air ambulance services be reimbursed at a board specified rate; 7. That medical providers be required to bill payers within 180 days of date of service; 8. That medical providers must submit a claim for disputed payment within 60 days of the disputed payment; 9. That reimbursement for out -of -state services be the lower of the workers' compensation fee schedule in the jurisdiction where the service is provided or the workers' compensation fee schedule adopted in Alaska; 10. That durable medical equipment not included in a covered medical procedure be reimbursed at manufacturer's invoice plus a board specified markup. 11. That reimbursement for prescription drugs be based on manufacturer's invoice plus a board specified mark -up and dispensing fee; 12. That prescription drugs dispensed by a physician include the manufacturer's national drug code (NDC) assigned by the U.S. Food and Drug Administration, and are subject to the same prescription drug formulary as retail pharmacies; and 13. Authorize the Board to adopt regulations relating to the prescription of opioids. BE IT FURTHER RESOLVED that the Board respectfully requests that the Alaska State Legislature amend the Alaska Workers' Compensation Act to authorize the department, in adopting or amending a regulation that incorporates a document or other material by reference, to incorporate future amended versions of a document or other material if it is one of the following: 1. Current Procedural Terminology Codes, produced by the American Medical Association; 2. Healthcare Common Procedure Coding System, produced by the American Medical Association; 3. International Classification of Diseases, published by the American Medical Association; 4. Relative Value Guide, produced by the American Society of Anesthesiologists; 5. Diagnostic and Statistical Manual of Mental Disorders, produced by the American Psychiatric Association; 6. Current Dental Terminology, published by the American Dental Association; 7. Resource Based Relative Value Scale, produced by CMS; 8. Ambulatory Payment Classifications, produced by CMS; 9. Medicare Severity Diagnosis Related Groups (MSDRG), produced by CMS; 10. National Correct Coding Initiative Edits produced by CMS; or 11. Any other document or material the board incorporates by reference. Resolution 13 -01 Page 2 Page 22 of 83 BE IT FURTHER RESOLVED that that the Board respectfully requests that the Alaska State Legislature amend the Alaska Workers' Compensation Act to provide the following: 1. Transition from emphasis on retraining to emphasis on stay -at- work /return -to -work and on a voluntary basis, provide an initial consultation with the employer, the employee, and the employee's treating physician to determine the physical demands of the employer and the physical capacities of the employee to determine whether a stay -at- work /return -to -work plan can be implemented. 2. A repeal of the 90 day mandatory reemployment evaluation under AS 23.30.041, and return to evaluations on the request of either the employer or the employee. 3. Adopt the following: a. Strengthen criteria by eliminating reemployment services by non - credentialed individuals and eliminating reemployment services being administered by firms not principally owned by credentialed individuals. b. Authorize the Board to establish fees for reemployment specialist services. c. Increase the benefit under .041(1) from $13,300 to $18,600, and adjust to cpi annually. d. If found eligible, provide two choices i. accept retraining with limit of 2 years and maximum benefit under .041(1), or ii. accept a one -time cash payment of the maximum benefit under .041(1) plus 50 %. 4. Increase evaluation time from 30 days to 60 days. 5. Provide statutory provision for RBA reconsideration with 30 days of decision. 6. Amend the statute to allow employers to controvert based on noncooperation & follow regular claim process. BE IT FURTHER RESOLVED that copies of the Resolution be promptly transmitted to the Governor, the President of the Senate, the Speaker of the House, and the Chairman of the Senate and House Labor and Commerce Committees, Resolution 13 -01 Page 3 Page 23 of 83 CERTIFICATION The Alaska Workers' Compensation Board held a meeting duly and regularly called, noticed, and convened this 27`h day of September, 2013, and the foregoing Resolution was adopted at said meeting. Signed th' 27`h day of September, 2013 ichael Monagle, Chair p� Stacy Allen, Labor Member edad S. A i , Labor em er � w Pamela Cline, Labor Chuck Collins, Industry Member mda H ching lndu y Membe \ David Kester, Indaegy Member Sarah Lefebvre, Industry Member Lord, V ry Member Resolution 13 -01 Page 4 10,0 Ronald Nalikak, Industry Member 6th- Michael O'Connor, Industry Member Amy Stee , Industry Member� Mark Talbert, LaJlor Member (� 1— Rick Traini, Labor Member atricia Vollendorf, L bor Member Page 24 of 83 KENAI CITY COUNCIL — REGULAR MEETING NOVEMBER 6, 2013 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 VICE MAYOR RYAN MARQUIS, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on November 6, 2013, in City Hall Council Chambers, Kenai, AK. Vice Mayor Marquis called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Vice Mayor Marquis led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Vice Mayor Ryan Marquis Robert Molloy Terry Bookey Brian Gabriel Mike Boyle comprising a quorum of the Council. Also in attendance were: "Courtney Stroh, Student Representative Rick Koch, City Manager Scott Bloom, City Attorney (telephonic) Sandra Modigh, City Clerk 3. Agenda Approval Vice Mayor Marquis read the following revisions to the packet: ADD TO: GA: Special Use Permit to CONAM Construction Company • Substitute Special Use Permit (correcting minor clerical errors) J.2: City Attorney Report • Back up Material Provided to Council at a Previous Meeting Related to the International Municipal Lawyers Association Conference. Page 25 of 83 MOTION: Council Member Bookey MOVED to approve the agenda and requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda Council Member Molloy requested consent agenda item G.3 Ratifying a Settlement with Occupational Safety and Health (OSH) be removed from the consent agenda. MOTION: Council Member Molloy MOVED to approve the consent agenda excluding item G.3. Council Member Bookey SECONDED the motion and requested UNANIMOUS CONSENT. Vice Mayor Marquis opened the floor for public comment on consent agenda items, there being none public comment was closed. VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS — None. C. UNSCHEDULED PUBLIC COMMENTS D. PUBLIC HEARINGS 1. Ordinance No. 2725 -2013 — Accepting and Appropriating a Grant from the Rasmuson Foundation in the Amount of $21,376 and Matching Funds in the Amount of $10,000 from the Friends of the Kenai Community Library and $1,000 from the Totem Tracers Genealogical Society for the Purchase of Equipment and Furnishings at the Library. MOTION: Council Member Bookey MOVED to enact Ordinance No. 2725 -2013, Accepting and Appropriating a Grant from the Rasmuson Foundation in the Amount of $21,376 and Matching Funds in the Amount of $10,000 from the Friends of the Kenai Community Library and $1,000 from the Totem Tracers Genealogical Society for the Purchase of Equipment and Furnishings at the Library. Council Member Gabriel SECONDED the motion. City of Kenai Council Meeting Minutes Page 2 of 6 November 6, 2013 Page 26 of 83 Vice Mayor Marquis opened the public hearing, there being no one wishing to speak the public hearing was closed. VOTE: YEA: Boyle, Bookey, Gabriel, Marquis, Molloy NAY: "Student Representative Stroh: YEA MOTION PASSED UNANIMOUSLY. E. MINUTES 1. "Regular Meeting of October 16, 2013 Minutes were approved by the consent agenda. F. UNFINISHED BUSINESS — None G. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified Approved by the consent agenda. 2. *Action /Approval — Purchase Orders Exceeding $15,000 Approved by the consent agenda. 3. Action /Approval — Ratifying a Settlement with Occupational Safety and Health (OSH). City Manager provided a report on the citations received by OSH and advised a fine wasn't associated with the settlement. 4. *Action /Approval — Special Use Permit to CONAM Construction Company for the Purpose of Placing an ACCO Trailer on the Premises to Support the Buccaneer Pipeline Project. Substitute permit provided as a lay down was approved by the consent agenda. 5. *Ordinance No. 2726 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the Water, Sewer & Street Improvements Capital Project Fund. Introduced by consent agenda and public hearing set for November 20, 2013. 6. *Ordinance No. 2727 -2013 — Appropriating Funds for Outside Legal Services Associated with Cook Inlet Natural Gas Storage Alaska. City of Kenai Council Meeting Minutes Page 3 of 6 November 6, 2013 Page 27 of 83 Introduced by consent agenda and public hearing set for November 20, 2013. 7. *Ordinance No. 2728 -2013 — Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center Thanksgiving Dinner. Introduced by consent agenda and public hearing set for November 20, 2013. H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging — Vice Mayor Marquis advised the next meeting was scheduled on November 14th. 2. Airport Commission — Council Member Gabriel noted the next scheduled meeting was scheduled for November 14th 3. Harbor Commission — Council Member Molloy reported the next scheduled meeting was November 25th 4. Library Commission — Council Member Boyle reviewed the November 5th meeting noting the Commission adopted its Internet Safety Policy and discussed the Friends of the Library Board and the current Commission vacancy. 5. Parks and Recreation Commission — Council Member Bookey advised the Commissions last meeting minutes were in the packet. 6. Planning and Zoning Commission — No report. 7. Beautification Committee — No report. 8. Mini -Grant Steering Committee — No report. REPORT OF THE MAYOR — None. J. ADMINISTRATION REPORTS 1. City Manager reported the following: • Commended the Public Works personnel for the repairs to the Spruce Avenue washout. • Began pumping water out of the north corner of Inlet Woods Subdivision. • Kenai Peninsula Borough sent out a press release about possible tax cuts for those affected by the high water levels; notice was posted on the City's website. • Expressed disappointment about the Department of Transportation identifying the Borough as the sole point of contact for the Kenai Spur Highway Upgrade Project and for scheduling a meeting on November 18th without notification to the City. City of Kenai Council Meeting Minutes Page 4 of 6 November 6, 2013 Page 28 of 83 Impressed with the Rasmuson Foundation and family who provide an amazing amount of funding throughout the state of Alaska. 2. City Attorney a. Requesting Funds for the International Municipal Lawyers Association Conference. Council concurred to have the request placed on the next agenda for approval. 3. City Clerk had not report. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments — None. 2. Council Comments Council Member Boyle noted the meeting was over in almost record time. Council Member Molloy thanked the Friends of the Library, Totem Tracers Genealogical Society, and the Rasmuson Foundation for Ordinance No. 2725 -2013; thanked the Veteran's for their services. Student Representative Stroh reported a blood drive was held at the high school and that they were working on bringing more school spirit to home events. Council Member Bookey echoed the City Manager's remarks related to the Public Works personnel and the Spruce Avenue washout. Council Member Gabriel echoed the City Manager and Council Member Molloy's comments; noted his disappointment with the press release from Alaska Fisheries Conservation Alliance handed out before the meeting advising of their upcoming campaign to ban urban commercial set net fishing; advised he would have proposed legislation in opposition to the campaign before Council in the near future. Vice Mayor Marquis thanked those for attending the meeting. L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS — None N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 7:29 p.m. City of Kenai Council Meeting Minutes Page 5 of 6 November 6, 2013 Page 29 of 83 Minutes prepared and submitted by: Sandra Modigh, CIVIC City Clerk * *The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. City of Kenai Council Meeting Minutes November 6, 2013 Page 30 of 83 2 O a U LL F J U 2 O U 0 W W z S U_ S O O c 0 O N r Ix W O U) F Z W } CL M 0 N 0 N x W m W O Z LL O cD z H W w J U Z O U F s 0 a F z O U U Q F Z w F Q a W M J m Q J M _U Q N w d w 0] O F- U O w w a F Z W F N w z F z 0 a Ix O in z w M co O M N m m a THIS PAGE IS INTENTIONALLY LEFT BLANK Page 32 of 83 J 0 a a J U z O U O W W z 2 U r = o N O O O N O Q' O W O m T W V3 > a O W z O LL to O W O W z F 0 w W w V) _J 2 U O CL (.) a w n z O a_ K U LU W O 0 z W O 0 0 O 0 0 tn U W U w W J z Z O U) U) w LL O a w W z Z a F- H U U) W U uj W J a C9 W J K W z O U J Q LL w W J z Z 2 U 0 O m M 0 N 04 N N N N U c m c O cm `o c N N CL C O d c m c 0 U w W d' O W a Z F x W LL O N w U z c C Q F c H 2 O U) ¢ w w F CL W O a w O 0 z W > Cl) O Cl) Cl) O m a THIS PAGE IS INTENTIONALLY LEFT BLANK Page 34 of 83 NV ""Villa ye With a Past, G# with a posture" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMORANDUM TO: Mayor Porter and City Councilors FROM: Scott M. Bloom, City Attorney DATE: November 14, 2013 SUBJECT: Funding for the 2014 International Municipal Lawyer's Association Conference At the November 6, 2014 Council Meeting, Council expressed interest in providing funding to the International Municipal Lawyers Association for its mid -year conference to be held in Anchorage May 17 through May 20, 2014. The Kenai Peninsula Borough has approved funding in the amount of $1,688 contingent upon the City of Kenai and Soldotna each contributing $1,666. Other municipalities in Alaska have also committed to contributing funds. There are sufficient funds for the expenditure in the Council's legislative account: 001 -411 -5047- Grants to Agencies. I recommend the contribution be contingent on Soldotna providing matching funding. Attached for backup information is a memo from myself dated October 31, 2013 and a letter from the Municipality of Anchorage requesting the funds. Your consideration is appreciated. Funds verified by Finance: YACity CounciWemorandumsl 11413 Funding for'14 IMAA (2).docx Page 35 of 83 \�, the oily of "Klla�e with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMORANDUM TO: Mayor Porter and City Councilors FROM: Scott M. Bloom, City Attorney DATE: October 31, 2013 SUBJECT: Funding for the 2014 International Municipal Attorney's Association Conference in Anchorage The International Municipal Lawyers Association is holding its mid -year conference in Anchorage, May 17 through May 20 next year. It is expected that at least 250 attorneys will be attending, and many will be bringing their families with them. The Municipality of Anchorage has contacted the City along with other Alaskan Municipalities requesting funding support. Possible benefits to the City include conference attendees and their guests traveling to the City for various activities along with the opportunity for intensive municipal law training without having to leave the State. The Kenai Peninsula Borough has committed to providing $1,688 in funding if the City of Kenai and the City of Soldotna will each contribute $1,666 each, for a total contribution of $5,000 from the central Peninsula. The City of Soldotna has not yet confirmed whether they will provide funds. Pooling of funds is intended to allow the respective municipalities to jointly sponsor an activity or event. Please let me know if the Council is interested in providing the funding. If so, I will proceed with the next steps in the process. REVIEWED BY COUNCIL/ NO ACTION TAKEN Date: 13-4�NA Y:\City CounciWemorandums \103113 Funding for'14IMAA.docx Page 36 of 83 MUNICIPALITY OF ANCHORAGE ice of the Municipal Attorney K Telephone: 907.343.4545 cavil Division, Suite 730 Fax; 907.343 -4550 Mayor Dan Sullivan July 30, 2013 Scott Bloom City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Re: Alaska Selected for International Lawyers Conference in May 2014!! Dear Counsel: RECEIVED ' 1 2013 KENA1 LEGAL DEPT, It is my pleasure to announce the International Municipal Lawyers Association (IMLA's) selection of Anchorage, Alaska for its 2014 Mid -Year Conference on May 18 - 20. IMLA expects attendees from the U. S. and Canada, many of whom will be traveling to Alaska for the first time. We expect upwards of 500 attendees, plus their spouses and families. These attendees are already looking for places to see and things to do outside of Anchorage to extend their visit to this great State. The cess of this conference depends on the participation as well as the commitment and hospitality of Alaskan U- Sinesses, attorneys, municipalities, borough, native villages & corporations, oil & gas industry, visitors bureaus & travel- related industries, mayors, assemblies, and councils. I am reaching out to you, as counsel to ask for the support of your firm. The benefit of this conference to your firm is incredible! The IMLA Conference is a local educational opportunity for your government staff (attorneys, municipal clerks, CFOs, Municipal Managers, Mayors, department heads) provided by local, state, national and international speakers in their fields, without the exorbitant costs of travel outside of Alaska. Generally up to 20 professional education credits are available - IMLA conferences focus on municipal issues - interaction with local, state & federal entities, local, state & national businesses, as well as a wide variety of general topics including ethics, ethical considerations, board and staff training, natural resource extraction, business contracting, public contracts, ethics, redistricting, personnel matters, telecommunication updates, environmental conservation, working with native corporations and tribal governments, public - private partnerships, energy, taxation, bonding, property assessments, water & sewer construction and expansion, infrastructure construction and expansion, FEMA training, and code enforcement; the list is endless! We hope your firm will choose to send representatives to attend, participate in a committee or speaker opportunity, and volunteer to help sponsor this incredible conference! The Municipality of Anchorage is 110mmitted to this opportunity, and granted $20,000 to the IMLA this past May to support the conference cess. In addition, the Alaska Municipal Attorneys Association added a commitment of $5,000. Page 37 of 83 Page 2 of 2 Any donation is appreciated - and donations to IMLA, a 501(c)(3) non - profit organization, are deductible. For those communities looking for special recognition, the following sponsorship levels a c currently available: GOLD ($10,000) $10,000 exclusive or two $5,000 non - exclusive sponsorships of one of the following events: Welcome Reception Speaker Lunch (These sponsorships include a complimentary vendor /exhibit booth) SILVER ($3,500) For one of the following events: Individual Coffee Breaks (a.m. or p.m.) Work Session Panel Sponsor Hotel Key Cards (Exclusive only) Badge Holder /Lanyards (Exclusive only) Imprinted Water Bottle Sponsor (Exclusive only) Branded Notepad for Attendees (Exclusive only) BRONZE ($1,500) Your firm/organization's name and logo in the program brochure and registration materials Acknowledgement of Sponsors on signage in Registration & Exhibit area FRIEND ($1,000) Your fiim/organization's name and up to 3 events highlighted in the Alaska Event Planner (must be received by August 1 to be included in September booklet; donations received after August 1, events included in 2014 Conference Event Plainer) We also need your help! The agenda planning committee will be forming this fall, and we are looking for representatives from all over Alaska, with all types of backgrounds, to help us put a stellar and energetic program together showcasing local attorneys and experts in fields of interest to you! If you are interested in any of these opportunities or need additional information, please contact Special Municipal Coordinator Rhonda Westover at 907 -229 -9699 (WestoverRFCitmuni.org). Regards. Dennis Wheeler Municipal Attorney Page 38 of 83 2013 -2014 CITY OF KENAI BOARDS, COMMISSIONS AND COMMITTEE LIAISON RECOMMENDATIONS CITY BOARDS, COMMISSIONS AND COMMITTEES RECOMMENDED COUNCIL LIAISON Council on Aging Council Member Ryan Mar uis Airport Commission Council Member Brian Gabriel Harbor Commission Council Member Robert Molloy Library Commission Council Member Mike Boyle Parks and Recreation Commission Council Member Terry Booke Planning and Zoning Commission Council Member Tim Navarre Beautification Committee Mayor Pat Porter Mini -Grant Steering Committee Mayor Pat Porter OTHERS Kenai River Special Management Board KRSMA Administrative Staff Member Economic Development District Rick Koch Cook Inlet Regional Citizens Advisory Council CIRCAC John Williams, Citizen Page 39 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 40 of 83 0521 MEMORANDUM 'I"Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Mg Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1I111.1 1992 TO: Mayor and City Council Members FROM: Sandra Modigh, City Cle DATE: November 14, 2013 RE: Liquor License Renewals The following individuals have submitted applications to the Alcoholic Beverage Control Board for renewal of their liquor license: • Hector Santana d /b /a Acapulco Mexican Restaurant • George & Christine Lagoutaris d /b /a Katina's Greek & Italian Restaurant A review of accounts has been completed pursuant to KMC 2.40; the aforementioned applicants have satisfied all obligations to the City. Recommendation: Pursuant to KMC 2.40.020, state the following findings into the record: "The City of Kenai has determined that Hector Santana d /b /a Acapulco Mexican Restaurant and George & Christine Lagoutaris d /b /a Katina's Greek & Italian Restaurant have satisfied all obligations to the City; therefore, the City has no objection to the renewal of their liquor licenses." Motion: "I move to direct the City Clerk to forward a letter to the Alcoholic Beverage Control Board advising the City has no objection to the liquor license renewal for Hector Santana d /b /a Acapulco Mexican Restaurant and George & Christine Lagoutaris d /b /a Katina's Greek & Italian Restaurant." Page 41 of 83 MEMORANDUM "Villaye with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1992 TO: Christine Cunningham, Lands Manager Terry Eubank, Finance Department Scott Bloom, Legal Department FROM: Sandra Modigh, City Cle f DATE: November 1, 2013 RE: Liquor License Renewal I am in receipt of the following liquor license renewal notice: Applicant: Hector Santana D /B /A: Acapulco Mexican Restaurant Pursuant to KMC 2.40.010, It is determined to be in the public interest that holders of or applicants for licenses issued by the Alcoholic Beverage Control Board of the State of Alaska shall have all obligations to the City of Kenai on a satisfactory basis prior to the City Council approval of any activity of said license holder or applicant. Please review account(s) maintained by your department (i.e. water and sewer billings, lease /property payment history, citations, etc.) by the above reference applicant and advise if account(s) and /or payment plan(s) are current or delinquent. Mark the appropriate box below. If accounts are delinquent, attach information to this memorandum indicating amounts owed and for which accounts. Please let me know if you have any questions. Thanks. voce yuu uavc aonryIereu yUPI secuun, Pleese mute ru Me next 1. Lands Management FVY/ initials ©' I have reviewed all account(s) for my department and the applicant is current or account(s) do not exist ❑ The appI nt has delinquent account(s) and an additional page has been attached. 2. Finance � —initials © I have reviewed all account(s) for my department and the applicant is current or account(s) do not exist. ❑ The applicant has delinquent account(s) and an additional page has been attached. 3. Legal initials 1 have reviewed all account(s) for my department and the applicant is current or account(s) do not exist. ❑ The applicant has delinquent acoount(s) and an additional page has been attached. Returned to Clerk's office: 1 � Page 42 of 83 4 KENAI PENINSULA BOROUGH 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 -478 -4441 Ext. 2160 7 . Email: assemblyclerk @borough.kenai.ak.us JOHNI BLANKENSHIP, MMC BOROUGH CLERK October 31, 2013 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage, AK 99501 -1768 RE: Non - Objection of License Renewal Business Name Acapulco Mexican Restaurant License Type Restaurant Eating Place — Public Convenience License Location City of Kenai License No. 4740 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB /klr cc: Applicant City of Kenai KPB Finance Department File Page 43 of 83 M MEMORANDUM "Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1III� 1992 TO: Christine Cunningham, Lands Manager Terry Eubank, Finance Department Scott Bloom, Legal Department FROM: Sandra Modigh, City Clem DATE: November 1, 2013 RE: Liquor License Renewal I am in receipt of the following liquor license renewal notice: Applicant: George & Christine Lagoutaris D /B /A: Katina's Greek & Italian Restaurant Pursuant to KMC 2.40.010, /1 is determined to be in the public interest that holders of or applicants for licenses issued by the Alcoholic Beverage Control Board of the State of Alaska shall have all obligations to the City of Kenai on a satisfactory basis prior to the City Council approval of any activity of said license holder or applicant. Please review account(s) maintained by your department (i.e. water and sewer billings, lease /property payment history, citations, etc.) by the above reference applicant and advise if account(s) and /or payment plan(s) are current or delinquent. Mark the appropriate box below. If accounts are delinquent, attach information to this memorandum indicating amounts owed and for which accounts. Please let me know if you have any questions. Thanks. Once you have completed your section, please route to the next department 1. L"s Management �W initials Ltj I have re wed all account(s) for my department and the applicant is current or account(s) do not exist. The ap icat has delinquent account(s) and an additional page has been attached. 2. Finance initials I have reviewed all account(s) for my department and the applicant is current or account(s) do not exist. Q The applicant has delinquent account(s) and an additional page has been attached. 3. Legal � initials C3 I have reviewed all account(s) for my department and the applicant is current or account(s) do not exist. ❑ The applicant has delinquent account(s) and an additional page has been attached. Returned to Clerk's office: Page 44 of 83 KEN�4I PENINSULA BOROUGH P 144 North Binkiey Street • Soldotna, Alaska 99669 -7520 v PHONE: (907) 714 -2160 • FAX: (907) 714 -2388 Toll -free within the Borough: 1- 800 - 478 -4441 Ext. 2160 L Email: assemblyclerk @borough.kenai.ak.us JOHIM BLANKENSHIP, MMC BOROUGH CLERK October 31, 2013 Ms. Christine Lambert Records & Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage, AK 99501 -1768 RE: Non - Objection of License Renewal Business Name Katina's Greek & Italian Restaurant License Type Restaurant Eating Place License Location City of Kenai License No. 4533 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB /klr cc: Applicant City of Kenai KPB Finance Department File Page 45 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 46 of 83 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2729 -2013 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A GRANT FROM THE STATE OF ALASKA FOR THE PURCHASE OF LIBRARY BOOKS. WHEREAS, the City of Kenai received a grant from the State of Alaska, Department of Education & Early Development for the purchase of books at the Library; and, WHEREAS, it is in the best interest of the City of Kenai to appropriate these grant funds for the purpose intended. Section 1. Form. That this is a non -code ordinance. Section 2. That the City Manager is authorized to accept a grant from the State of Alaska, Department of Education and Early Development in the amounts of $ 6,600 for the purchase of library books and to execute grant agreements and to expend the grant funds to fulfill the purpose and intent of this ordinance. Section 3. That estimated revenues and appropriations be increased as follows: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Library - State Grants $6,600 Increase Appropriations: Library - Books $6,600 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this first day of August, 2012. ATTEST: Sandra Modigh, City Clerk Approved by Finance: —1_A —" PAT PORTER, MAYOR Introduced: November 20, 2013 Adopted: December 4, 2013 Effective: December 4, 2013 New Text Underlined; DELETED TEXT BRACKETED] Page 47 of 83 "Villw with a Past, City with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 M Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1IIII1 1997 MEMO: TO: Rick Koch FROM: Mary Jo Joiner DATE: November 7, 2013 SUBJECT: Annual State Grant The library has been awarded the annual public library assistance grant by the Alaska State Library. As per the grant award, the amount of $6,600 is to be used for the purchase of books and should be deposited in account 001 - 440 -4666. The library director completes an application each year in order to receive these funds. Certain minimum standards must be met in order to receive this grant. These include reporting requirements, number of hours that the library is open to the public, minimum educational requirements for the Library Director and continuing education requirements. Page 48 of 83 KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 5, 2013 7:00 P.M. CHAIR KATHY EAST, PRESIDING MEETING SUMMARY CALL TO ORDER & ROLL CALL Chair East called the meeting to order at 7:08 p.m. Roll was confirmed as follows: Commissioners present: Staff /Council Liaison present: A quorum was present. 2. AGENDAAPPROVAL MOTION: Chair K. East, E. Bryson, H. Curtis, K. Knackstedt, A. Bodin, M. Niichel Library Director M. Joiner, Council Member M. Boyle Commissioner Curtis MOVED to approve the agenda and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — August 6, 2013 MOTION: Commissioner Curtis MOVED to approve the meeting summary of August 6 and Commissioner Knackstedt SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS a. Mission Statement Director Joiner reviewed the information included in the packet and general discussion occurred. Joiner requested suggestions and changes be brought to the next meeting. b. Internet Safety Policy Director Joiner reviewed the draft policy from the previous meeting and general discussion occurred. MOTION: Commissioner Michel MOVED to accept the draft as presented and Commissioner Bodin SECONDED the motion. There were no objections. SO ORDERED. Page 49 of 83 6. NEW BUSINESS a. FY15 Budget Director Joiner reviewed changes she would be making to the budget. b. Friends of the Library The commission discussed the current status of the Friends of the Library Board and requested the Director invite the board members to the February 2014 Library Commission meeting. REPORTS a. Library Director — Joiner reviewed staffing issues and recruitment of a replacement Children's Librarian. b. Commission Chair— No report. C. City Council Liaison — Council Member Boyle reviewed the November meeting which includes accepting the Rasmuson grant and matching funds. 8. NEXT MEETING ATTENDANCE NOTIFICATION — February 4, 2014 No commissioners requested an excused absence from the February 4 meeting. 9. COMMISSION COMMENTSMUESTIONS — None. 10. PERSONS NOT SCHEDULED TO BE HEARD — None. 11. INFORMATION a. Annual State Grant b. Anythink Article C. Ordinance for Rasmuson Grant d. Children's Librarian Resignation Letter e. PNLA Report f. DirLead Agenda g. PNLA LEADS Agenda 12. ADJOURNMENT MOTION: Commissioner Knackstedt MOVED to adjourn and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:09 p.m. Meeting summary prepared and submitted by: LIBRARY COMMISSION MEETING SEPTEMBER 6, 2011 PAGE 2 Page 50 of 83 Corene Hall, CMC, Deputy City Clerk Page 51 of 83 LIBRARY COMMISSION MEETING SEPTEMBER 6, 2011 PAGE 3 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 52 of 83 i° ;::a FINANCE DEPARTMENT MID -MONTH REPORT November 2013 NY To: Rick Koch, City Manager 7% / from: Terry Eubank, Finance Director Date: November 14, 2013 Re: Monthly Report The fiscal year 2013 Comprehensive Annual Financial Report (CAFR) has been completed with the assistance of many departments but especially the staff in the finance department. The CAFR is planned to be presented to the Council at the December 4th meeting. The FY14 Budget is now the major focus of the department with information being compiled for department heads to assist them with their budget preparation. PUBLIC WORKS DIRECTOR CAPITAL PROJECTS MANAGER f6eayu� NOVEMBER 2013 MID -MONTH KENAI. ALASKA TO: Rick Koch, City Manager FROM: Sean Wedemeyer Public Works Director /Capital Projects Manager Si+Ak% DATE: November 12, 2013 SUBJECT: Mid - Month Report; Public Works / Capital Projects Public Works: • APDES permit renewal application in progress. • Michael Kilgo began employment as Water & Sewer Operator on October 21, 2013. • Contract to use Cranes. Offices, and Ooeratinq Area at the Kenai Boating Facility - Resolution submitted for approval. • Trailer Mounted Generator - Resolution submitted for approval. • City Hall Carpet Replacement — Bid opening December 17. • Fire Alarm Testing Inspection and Monitoring — In queue. • Lift Station Radio Testing — In progress. Capital Projects: • Maintenance Facility — Under construction. • Municipal Park Improvements — Closed out. • Kenai Industrial Park — Punch list items submitted to contractor. • Central Heights Roadway Improvements — In closeout. • Vintage Pointe and Senior Center Siding — Construction next spring. Submittals under review. • City Hall and Senior Center heated sidewalks — Additional engineering approved at last council meeting to include new boilers at Senior Center. • Police Dept. Parking Lot Improvements & Citywide Asphalt and Concrete Improvements — Under construction. • Meeks Trail Repair — In closeout. • Airport Tree Obstruction Removal — In progress. • Kenai Airport Airfield Marking — Intent to Award issued. Notice to Proceed anticipated June 1, 2014. • Old Town Overland Ave. Sidewalk — In queue. • 55' x 120' Tent Erection — In closeout. • Reservoir RFP — In queue. • Magic Ave. and First St. design — In queue. • MPF Feasibility Study — In queue. • Flight Service Station Upgrades — In queue. Page 54 of 83 KENAI SENIOR CENTER November 2013 REPORT the 61, of KENUALA SKA To: Rick Koch, City Manager From: Rachael S. Craig, Senior Center Director Date: November 12, 2013 Total October Meal Count 2013 Served: Total Congregate Meals Served: 783 Total Home Meals Served: 2,248 Total October Meal Count 2012 Served: Total Congregate Meals Served: 1,140 Total Home Meals Served: 1,774 In the month of October volunteers provided 595 service hours. The senior center was not rented during the month of October. The admin. Assistant saw 43 seniors concerning various issues. It is open enrollment for Medicare Part D and will continue until December 7. Cassandra Brulotte from Alaska Legal Services provided a workshop on wills, POAs, and answered questions. There were 18 seniors present. We conducted two fire drills at Vintage Pointe and the senior center. With new senior housing residents it was a good drill to see how they would respond. Afterwards, there was a resident meeting to talk about emergency issues and what do to in a fire, disaster, etc. We also had an emergency preparedness class at the senior center. Our Spanish classes are being enjoyed by the seniors. We have 6 in the "more advanced" class and 3 in the beginner's class. 12 seniors made a trip to Girdwood for the Oktoberfest. Seniors danced the polka and enjoyed the wonderful food. While the Director and a senior couple visited Riverside Assisted Living last week, Cory Castagneto commented how grateful he was that the Kenai City Council passed the resolution concerning assisted living reimbursement. The state has decided to keep the rates as they are now until 2015. He felt it really made an impact to have the City of Kenai's support. Thank you. Page 55 of 83 the city ui September Circulation Figures KENAI COMMUNITY LIBRARY MID -MONTH REPORT OCTOBER 2013 Adult Fiction 1,832 Internet Access 1,581 Adult Non - Fiction 1,441 Downloadable Audio 408 Young Adult Fiction 287 Video 0 Periodicals 205 Room Booking 203 Juvenile Fiction 609 Music 101 Juvenile Non - Fiction 460 DVDs 3,041 Easy Fiction 2,032 Audio books 222 Easy Non - Fiction 328 Miscellaneous 290 Interlibrary Loan 50 Computer Programs 3 Total Print 7,244 Total Non -Print 5,441 Total Circulation 12,685 In -House circulation 333 Library Door Count....... 8,893 Downloadable Audio 408 Freegal Music 189 Downloadable EBooks 445 Our September circulation was approximately 4% higher than the same number in September 2012. In September we had 7 volunteers who worked putting in a total of almost 30 hours. There were 21 Children's programs with 389 total in attendance and 15 adult programs with 85 participants. Inter Library Loan logged 40 orders with 61 items received, 51 returned and 34 items lent by our library to other institutions. Library Cards Issued SEPTEMBER Income 2 Fines $1,181.89 Xerox 58.00 Lost/Damaged 104.14 Test Proctoring Fee 100.00 Printing 337.25 Other 5.00 Total income $1,786.28 Library Cards Issued September ILL 2 Internet Only 3 Kasilof 6 Kenai 43 Nikiski 15 Non Resident 6 Soldoma 25 Sterling 3 Other Peninsula 9 Organization & Other 0 Total 112 The library received notification of a grant award from the Rasmuson Foundation for our Tier I application. That award is for $21,367. Matching funds of $10,000 from the Friends of the Kenai Community Library and $1,000 from the Totem Tracers helped us to get this grant. The next regularly scheduled meeting of the Library Commission will be on Tuesday, November 5, Page 56 of 83 POLICE DEPARTMENT MID -MONTH REPORT October 2013 \\ the city of TO: Rick Koch — City Manager FROM: Gus Sandahl — Police Chief ,45 - DATE: 11/13113 SUBJECT: Police & Communications Department Activity — Month of October 2013 Police handled 623 calls for service. The Communications Center received 272 emergency 9 -1- 1 calls (185 from cell phones). Officers made 53 arrests and wrote 271 reports. Traffic enforcement resulted in 190 warnings, 38 speeding tickets, 4 seatbelt tickets, 6 citations for equipment violations, and 52 citations for "other" traffic violations. There were 8 DUI arrests (0 felony). Police investigated 12 vehicle crashes. None of the crashes were DUI - related, and 2 of the crashes involved a moose. On October 5, Dispatcher Wiles presented 911 education at the Home Depot Safety Day event. On Oct. 17, Officer Prins traveled to Anchorage for two days of training on stalking. On Oct. 18, Chief Sandahl traveled to Philadelphia for the annual International Association of Chiefs of Police training conference and expo. The training was outstanding, as was the Expo showcasing the latest equipment and technology utilized in law enforcement and dispatching. On Oct. 31, officers worked overtime patrols for Halloween (performing saturation patrols in densely populated neighborhoods as an effort to deter criminal mischief and aggressive driving). Fortunately there were no significant calls for service that evening. For SRO Prins, the schools were very busy this month. He taught 9 DARE classes at Mt. View Elementary, 5 alcohol classes at KCHS, attended the KCHS /SOHI football game (no incidents), taught Halloween safety to approximately 500 students at Kaliedoscope /Mt. View, and handled 8 incidents in the schools. In addition to SRO Prins, officers continue to make regular visits to the schools. Page 57 of 83 r vitta c wan u rust, Vcy wan u rr mrc = 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -75351 FAX: 907 -283 -3014 IIII1.I 1992 tl rci[v o /.' MEMOO TO: Chief Gus Sandahl, Lt. Dave Ross FROM: Cora Chambers - Kenai Animal Shelter DATE: 1112113 SUBJECT: October Monthly Report This Month Kenai Animal Shelter took in 126 total animals. 19 animals were still in shelter from October and 2 from September going into November Here is a breakdown of animal intake and disposition. Dogs: 82 Intake Disposition: 81 Waiver 25 Adopted 44 Stray 43 Euthanized 14 Impound 5 Claimed 11 DOA 6 DOA 5 Protective Custody 2 Field Release 1 Quarantine 1 Transferred to Rescue 6 Other Animals: 5 Other Cats: 45 Intake Disposition 31 Waiver 25 Adopted 20 Stray 13 Euthanized 8 Impound 1 Claimed 3 DOA 3 DOA 3 Protective Custody 3 Transferred to Rescue 6 Other 1 Other Animals: 5 Birds: 4 Impound Protective Custody Claimed: chicken 3 Ferrets : 1 Adapted: ferret 1 0 Citations 582 Total Phone Calls 39 Animals were left in the overnight drop off kennels. 153 Volunteer Hours Logged 38 Animals are known borough animals 0 Kennel Permits 68 Field Investigations & patrols Community Projects: Page 58 of 83 nai unicipal Airport Airport Improvement Program: November 2013 Airport Manager's Report Master Plan — The Phase II report containing Facilities Requirements, Alternatives, and Environmental Conditions is under review by the Technical Advisory Committee. Aeronautical Survey for GIS Mapping Proiect — The FAA grant was accepted and the project is moving forward. Tree Obstruction Clearing Project: The project is substantially complete; seeding has been established and the reforestation project has been completed. Airfield Marking — The project was bid, the FAA grant has been received, and the project will begin in the Spring of 2014. In- house: Tri- Annual Full Scale Disaster Drill — On October 17tH the Kenai Airport in conjunction with the Kenai Fire Department and other local emergency response crews executed a full scale mass casualty drill. The drill is a 14 Code of Federal Regulations 139 Federal Aviation Regulation requirement of the Kenai Municipal Airport. The scenario was a simulated water rescue off Kenai beach. The drill was designed to test communications, mutual aid response, local resources and emergency control plans. 1st Annual KMA Christmas Tree Decorating Contest — This year will mark the beginning of what we hope to be an annual Christmas tree decorating contest at the Kenai Airport. This is a friendly competition between tenants and is a great opportunity to work together, be creative and show our festive side to the community and traveling public. Deadline for decorated trees ready for display at the south end of terminal will be Wednesday, November 27tH 2013 -011 Page 59 of 83 PARKS & RECREATION MID -MONTH REPORT November 2013 Eire 6# 0/ KENUALA SKA A total of 81.50 hours were scheduled at the ConocoPhillips /City of Kenai Multi- Purpose Facility (MPF) for the month of October. High School hockey started October 21st and the Kenai Peninsula Hockey Association will host their first tournament of the season November 15`h — 17th. Games will be split between the Soldotna Sports Center and the MPF. Much of the work this past month was spent getting ready for the winter season. Work comprised of cleaning up the yard, organizing supplies and equipment and planning for winter maintenance. Mowers and other similar equipment have been relocated to the new park's tent near the new City shop area. The following are some activities and maintenance tasks that have taken place since mid - October: • Replaced four dasher boards at the MPF and repaired top rail as needed. New goal nets and pads ordered. • Wrapping and protection of trees is ongoing. • Installed one memorial plaque at LH Memorial Park. • Performed annual review of MSDS (Material Safety Data Sheets). Staff will be going through training in -house for the new Hazard Communication Standard (HCS). Job Safety Analysis developed for two new hand tools recently acquired. • Staff have been inspecting winter decorations and replacing lamps as needed. Staff will be installing later in week, weather providing. • Director worked with Building Maintenance Department for replacement of some paneling in one of the Rec. Center racquetball courts. • Department took delivery of a new utility trailer to transport ATV's and snow machines with. • Staff installed interpretive panels in several park locations. • Several hours spent picking up trash along the new trail system (Ryan's Creek). Trails have certainly seen an increase in use compared to last year. • Assisted Historic Society in placement of one of their new structures at their cabin site. • Flags installed and taken down in recognition of Veteran's Day. • Graffiti removed from park strip shelter. • Director worked with Boys & Girls Club and Building Maintenance on prioritizing a list for upgrading the Teen Center bathrooms. • Staff replaced a running board on one of the Rec. Center treadmills and will be replacing a bad battery on the Elliptical machine once it arrives. Page 60 of 83 e. Ike FIRE DEPARTMENT MID -MONTH REPORT November 2013 Since the last mid month report we have finalized the fire prevention programs in all the local schools. In the first 4 days of Fire Prevention teaching, we had taught 420 kids about escape plans, smoke detectors and how to safely escape their home in case of a fire. We finished off the local schools during the second half of the month and taught an additional 341 kids! It was the right time of year to get over and do some education at the Senior Center dealing with Fire Safety also and we worked with the managers to facilitate their fire drill as well. We had multiple tours this month with kids of all ages coming by to visit the Fire Station. Some of you might have heard of Jessica Roper, the 17 year old senior at KCHS that has taken on a civics project of raising money to accommodate the training of 24 local firefighters in the area of swift water rescue. She a fund ser at the Visitors Center last month and the crews attended. It was well attended and Jessica is well on her way to reaching her goal. That same day was Trunk or Treat. We took the Fire Safety House over and participated in that event and had a chance to meet, what seemed like, every kid in town! It was a great event and well attended. Last month we completed our full scale disaster drill for the airport certification. This particular drill was to test our ability to operate on the water in case of a plane that was to go down in Cook Inlet. We worked with most all agencies in the local area including CISPRI, KPD, Nikiski Fire Department, CES, Central Peninsula Hospital and the Coast Guard. The drill was a success and we learned a lot about working in that environment. We had four members of the department attend the State of Alaska EMS Symposium. This is a great training opportunity for the medics to see new processes and have lectures from leading medical professionals. We welcome back and offer congratulations to Firefighter Pete Coots who had just returned from his Paramedic Internship in Mesa Arizona! Six weeks of intensive training in a large metropolitan area has gotten him one step closer to his Paramedic License. Fire Department Call Volume Total runs YTD 2012: 1034 11 -1 to 11 -13 45 calls Total runs YTD 2013: 1008 ( -26) 11 -1 to I 1 -13 36 calls We are continuing to stay involved with Safe Kids and doing car seat checks at the Fire Station. Kenai Peninsula College is still sending students to our station for their Paramedic ride along program. (�' Page 61 of 83 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 62 of 83 OD / } 00 0 & e ¥ + w Ld z / m ) m m § \ § ° z § \ S z ) ) # ± L) 7 ± ƒ A 7 \ \ LL \ § k LU § ° ; r \ L j } } 0 } L) § k 2 k ) § § r § ( e IL { k 2 > = z \ co k k d o z\ a z [ g 2 { § \ f S ± o � a } } } ( } W o [ � CO } \ LU m w » E F- [ 0 m z ) \ § co 0 / z = u 7 ° S ® 2 = 3 S § 2 R ( \ } ( \ ( OD / THIS PAGE IS INTENTIONALLY LEFT BLANK Page 64 of 83 some m L r r�l ■ ^W ■ ca r. ■0 LM X CL O cc MO •—�. S i' T'L O JD u '7 m d n d a E m a m m a 0 V 3 c U C O m m m a U d F Y a M W O N m (6 a Y .- »FEo�`a_= E u c m `o 3^ 'J' � .G V ._ 7� C L�� y V y jl 'n � r LQ n_-• n .0 O U C� Y� J+ V' S v S�� wvc L`Ec : .?AZ d ° o g' g .o >cZ =>.LE ;' 7 i _ u °�"= maw =`u 5 yam C3�mv N= ce92JxY �9F?C�je3ievs:.�u ^y �;5 E -C aF7" =S�5E 2a d'r °uE'G 'au >vaoc ou °..ct _ �_OC S -ni O�C.IA4 =�v�j •J �. Ca�FO'F G.' _ -yC ?6 =Cs Y L-�. S 4� D_ i� •S Y Pj P L y F R TLy E �: a N i. :? i u O y L Q m S L OC G.2 E v L L O S E awn nvt 3� o •: S Y C >� � � cif c° .c = x c S� U .E � E 2,9 1%75 -, e� 5.2 C G'J_. w'5 o Ci a�nVZG C c�azs C1cEY 3e�'ih 'o'oc Y1: 16'IETO4Rl10k140hI[a]0ElIIVAI ii:3 /_ IN Page 66 of 83 " "Villaye wdh a Past, Gt� wdh a Future' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tIII�I 1992 MEMO* TO: Sandra Modigh, City Clerk FROM: Nancy Carver, Planning Assistant' DATE: November 14, 2013 SUBJECT: American Legion Replat and Right -of -Way Vacation The Planning and Zoning Commission reviewed the above - referenced plat at their October 9, 2013 meeting. The plat combines several small parcels into one (1) large parcel, and vacates a portion of Highland Way. Highland Way was an unmaintained platted right -of -way. City Administration had no objection to the proposed vacation. The Planning Commission voted unanimously for approval with no contingencies. Page 67 of 83 CITY OF KENAI PLANNING AND ZONING COMMISSION RESOLUTION NO. PZ13 -37 SUBDIVISION PLAT A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI RECOMMENDING THAT THE ATTACHED SUBDIVISION PLAT BE APPROVED SUBJECT TO THE FOLLOWING CONDITIONS: WHEREAS, the attached plat ORIGINAL TOWNSITE OF KENAI AMERICAN LEGION REPLAT AND ROW VACATION was referred to the City of Kenai Planning and Zoning Commission on Aueust 15.2013 and received from INTEGRITY SURVEYS INC WHEREAS, the City of Kenai Planning and Zoning Commission finds: 1. Plat area is zoned CC — CENTRAL COMMERCIAL and therefore subject to said zone conditions. 2. Water and sewer: Available. 3. Plat does not subdivide property within a public improvement district subject to special assessments, There is not a delinquency amount owed to the City of Kenai for the referenced property. 4. Installation agreement or construction of improvements is not required. 5. Status of surrounding land is shown. 6. Utility easements, if required, shall be shown. 7. Plat shall verify that no encroachments exist. If an encroachment exists; plat does not create nor increase the encroachment. 8. Street names designated on the plat are correct. 9. CONTINGENCIES: NOW, THEREFORE, BE IT RESOLVED, BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI THAT THE KENAI PENINSULA BOROUGH PLANNING COMMISSION APPROVES ORIGINAL TOWNSITE OF KENAI AMERICAN LEGION REPLAT AND ROW VACATION SUBJECT TO ANY NEGATIVE FINDINGS AS STATED ABOVE, PASSED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF KENAI, Page 68 of 83 P KENAI PENINSULA BOROUGH 1 PLANNING DEPARTMENT � b 144 North Binkley Street a Soldoina, Alaska 99669 -7520 PHONE: (907) 714 -2200 • FAX (907) 714 -2378 Toll -free within the Borough: 1 -800- 478 -4441, Ext 2200 ✓/Q www.borouah.kenai.ak.us MIKE NAVARRE BOROUGH MAYOR November 14, 2013 Kenai City Council 210 Fidalgo Avenue Kenai, AK 99611 -7794 RE: Vacate a portion of Highland Way, a 20 -foot right - of-way (alley) adjacent to Lots 4, 5 and Lots 9 through 15 Block 16, and any associated utility easements dedicated by Townsite of Kenai Alaska U.S. Survey 2970; also shown on Original Townsite of Kenai Tomrdle Replat (Plat KN 2006 -120); within Section 5, Township 5 North, Range 11 West; Seward Meridian, Alaska, within the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2013 -150 Dear Kenai City Council Members: In accordance with AS 29.40.140, no vacation of a city right -of -way and/or easement may be made without the consent of the city council. Based on the following findings of fact, the Planning Commission approved the referenced vacation during their regularly scheduled meeting of November 12, 2013. Findings. 1. The proposed vacation is within the City of Kenai. 2. Per the Kenai City staff report, no utility lines are within the right-of-way proposed to be vacated. 3. Kenai Planning and Zoning Commission approved the preliminary plat, which will finalize the proposed vacation, on October 9, 2013. 4. Sufficient rights -of -way exist to serve the surrounding properties. 5. No surrounding properties will be denied access. 6. Per the submittal, the right- of-way proposed for vacation is not in use for access. 7. Per the submittal, the right- of-way proposed for vacation has not been constructed. 6. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 9. The proposed replat and vacation will bring the block closer to compliance with KPB 20.20.160. This petition Is being sent to you for your consideration and action. The City Council has 30 days from November 12, 2013 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30-day period, the decision of the Planning Commission will stand. Draft, unapproved minutes of the pertinent portion of the meeting and other related materials are attached. MJB:pdh Attachments Sincerely, Max J. Befit Planning Director Page 69 of 83 IYUV lY LUIJ IIIU IU• 10 nil nl U I LI11111MU WWI I tl KENAI PENINSULA BOROUGH . PLANNING DEPARTMENT 144 North Binkley Street • Soldotna, Alaska 99669 -7520 PHONE: (907) 714 -2200 a FAX (907) 714 -2378 Toll -free within the Borough: 1 -800- 478 -4441, Ext. 2200 www.borouQh.kenai,ak.us MIKE NAVARRE BOROUGH MAYOR November 14, 2013 KENAI PENINSULA BOROUGH PLANNING CO NOTICE OF DECISION MEETING OF NOVEMBER 12, 2013 RE: Vacate a portion of Highland Way, a 20 -foot right -of -way (alley) adjacent to Lots 4, 5 and Lots 9 through 15 Block 16, and any associated utility easements dedicated by Townsite of Kenai Alaska U.S. Survey 2970; also shown on Original Townsite of Kenai Tomrdle Replat (Plat KN 2006 -120); within Section 5, Township 5 North, Range 11 West; Seward Meridian, Alaska, within the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2013 -150 The Kenai Peninsula Borough Planning Commission approved the proposed vacations based on the following findings and conditions during their regularly scheduled meeting of November 12, 2013. Findings: 1. The proposed vacation is within the City of Kenai. 2. Per the Kenai City staff report, no utility lines are within the right -of -way proposed to be vacated. 3. Kenai Planning and Zoning Commission approved the preliminary plat, which will finalize the proposed vacation, on October 9. 2013. 4. Sufficient rights -of -way exist to serve the surrounding properties. 5. No surrounding properties will be denied access. 6. Per the submittal, the right -of -way proposed for vacation is not in use for access. 7. Per the submittal, the right -of -way proposed for vacation has not been constructed. 6. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 9. The proposed replat and vacation will bring the block closer to compliance with KPB 20,20.160. In accordance with AS 29,40.140, no vacation of a city right -of -way and/or easement may be made without the consent of the city council. The proposed vacation has been forwarded to the Kenai City Council. The City Council has 30 days from November 12, 2013 in which to veto the decision of the Planning Commission. If no veto is received from the Council within the 30-day period, the decision of the Commission will stand. Please contact the Kenai City Office to verify the date the subject vacation will be reviewed by the Council. This notice and unapproved minutes or the subject portion of the meeting were sent November 14, 2013 to; Kenai City Council 210 Fidalgo Avenue Kenai, AK 99611 -7794 American Legion Post *20 902 Cook Ave. Kenai, AK 99611 -8029 City of Kenai 210 Fidalgo Street Kenai, AK 99611 -7794 Integrity Surveys 820 Set Net Drive Kenai, AK 99511 Page 70 of 83 IIUV -14 cuiJ 1IIU IU-1J nil NIU ILO111111N ✓W , ,,,., nv, ,vim, i ,I -. AGENDA ITEM F. PUBLIC HEARINGS 1. Vacate a portion of Highland Way, a 20 -foot right -of -way (alley) adjacent to Lots 4, 5 and Lots 9 through 15 Block 16, and any associated utility easements dedicated by Townske of Kenai Alaska U.S. Survey 2970; also shown on Original Townsite of Kenai Tomrdle Replat (Plat KN 2006 -120); within Section 5, Township 5 North, Range 11 West, Seward Meridian, Alaska, within the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2013 -150 Staff Report given by Max Best PC Meeting: 11/12/13 Purpose as stated in petition: The reason for vacating the ROW is so that the 7 parcels that are owned by American Legion Post #20 can be combined into one parcel. This will allow remodeling of the building and better use of the land as well as tax savings. Pe ' o e . Gary L. Fischer for the American Legion Post #20 of Kenai, Alaska Notification Public notice appeared in the October 31 and November 7, 2013 issues of the Peninsula Clarion. Twenty -four certified mailings were sent to owners of property within 300 feet of the parcels. Eighteen receipts have been returned. Fifteen regular mailings were sent to agencies and interested parties. Five notices were sent to KPB Departments. Notices were mailed to the Kenai Post Office and Kenai Community Library to be posted in public locations. The notice and maps were posted on the Borough bulletin board and Planning Department public hearing notice web site. Comments Received: Comments from agencies and interested parties were not available when the staff report was prepared. Staff Discussion: The petition seeks to vacate most of the 20 -foot wide Highland Way, which is essentially an alley. The same person owns Lots 15 and 17, Block 16, U.S. Survey 2970, which are the only other properties adjoining the subject right -of -way- A multi- family dwelling is on Lot 16. A parking lot for the multFfamily dwelling occupies the majority of Lot 17. A cul -de-sac is not required for the alley. Currently, the block is too short per KPB 20.20,160. Kenai Planning and Zoning Commission reviewed the vacation and replat on October 9. Prior to the Kenai Commission's public hearing, city staff hired a contractor to see rf any utility lines were within the right -of -way proposed to be vacated. No utility lines were found within the right -of -way proposed to be vacated. The Kenai Commission approved the replat and right -of -way vacation with no recommendations or areas of concern. Findings: 1. The proposed vacation is within the City of Kenai. 2. Per the Kenai City staff report, no utility lines are within the right- of-way proposed to be vacated. 3. Kenai Planning and Zoning Commission approved the preliminary plat, which will finalize the proposed vacation, on October B, 2013- 4. Sufficient rights -of -way exist to serve the surrounding properties. 5. No surrounding properties will be denied access. 6. Per the submittal, the right- of-way proposed for vacation is not in use for access. 7. Per the submittal, the right -of -way proposed for vacation has not been constructed. 8. All subdivision plats finalizing vacations are sent to utility companies for review and easement KENAI PENINSULA BOROUGH PLANNING COMMISSION NOVEMBER 12, 2D13 MEETING MINUTES PAGE e UNAPPROVED MINUTES Page 71 of 83 11VV l9 LVIJ IIIV IV-1T 1111 I \,L I1111f11111V L,..,. ,,.,• ..... ............ requirements. 9. The proposed repiat and vacation will bring the block closer to compliance with KPB 20.20.160. STAFF RECOMMENDATION: Based on the above findings, staff recommends approval of the vacations as petitioned, subject to: 1. Submittal of a final plat in accordance with Chapter 20 of the KPB within one year of vacation approval. 2_ Utility review plats from affected utility providers (HEA, ACS, GCI, ENSTAR). If the vacation is approved, the Kenai City Council has thirty days In which they may veto Planning Commission approval of the vacation. DENIAL OF A VACATION PETITION IS A FINAL ACT FOR WHICH NO FURTHER CONSIDERATION SHALL BE GIVEN BY THE KENAI PENINSULA BOROUGH. APPEALS TO PLANNING COMMISSION DENIAL OF A VACATION MUST BE TAKEN WITHIN THIRTY (30) DAYS TO SUPERIOR COURT AT KENAI. ALASKA PURSUANT TO PART VI OF THE ALASKA RULES OF APPELLATE PROCEDURES. 12018.110 AS AMENDED BY KENAI PENINSULA BOROUGH ORDINANCE 99-431.. END OF STAFF REPORT Chairman Bryson read the rules by which public hearings are conducted Chairman Bryson opened the meeting for public comment. Seeing and hearing no one wishing to speak, Chairman Bryson closed the public comment period and Opened discussion among the Commission. MOTION: Commissioner Ruffner moved, seconded by Commissioner Holsten to vacate a portion of Highland Way based on the following findings. Findings: 1. The proposed vacation is within the City of Kenai. 2. Per the Kenai City staff report, no utility lines are within the right -of -way proposed to be vacated. 3. Kenai Planning and Zoning Commission approved the preliminary plat, which will finalize the proposed vacation, on October 9, 2013. 4. Sufficient rights -of -way exist to serve, the surrounding properties. 5. No surrounding properties will be denied access. 6. Per the submittal, the right- of-way proposed for vacation is not In use for access. 7. Per the submittal, the right -of -way proposed for vacation has not been constructed. 8. All subdivision plats finalizing vacations are sent to utility companies for review and easement requirements. 9. The proposed replal and vacation will bring the block closer to compliance with KPB 20.20.160. VOTE: The motion passed by unanimous consent. BRYSON CARLUCCIO COLLINS ECKLUND FOSTER GROSS HOLSTEN YES YES YES ASENT VES YES YES ISHAM LOCKWOOD W SITNEV 13ABSENT AB ENT YES ABSENT YES YES YESRIAINEN I AGENDA ITEM F. PUBLIC HEARINGS 2. KPB Title 20 — Subdivision Code Rewrite Staff Report given by Max Beat PC Meeting: 11/12/13 KENAI PENINSULA BOROUGH PLANNING COMMISSION NOVEMBER 12, 2013 MEETING MINUTES PAGE 7 UNAPPROVED MINUTES Page 72 of 83 ALASKA, STATE 'q../.P ELKS ASSOCIATION November 11, 2013 City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 2013 - 2014 ALASKA STATE ASSOCIATION OFFICERS Janet Johnson. President P.O. Box I Kodiak AK 99615 -0001 (907) 487 -1954 or (907)-539-1956 JOEL HEMBACH, President Elect KONRAD JACKSON. Trustee Chair 18850 War Admiral Rd. P.O. Box 2935 Eagle River, AK 99577 -8329 Soldotna. AK 99669 -2935 JON E. SHENNETT. Vice President P.O. Boa 2642 Sitka. AK 99835 -2642 PAUL J. WHITNEY. Secretary 231 Knoll Circle Soldoma, AK 99669 -7352 AL NAGEL. Treasurer 19637 N. Montague Loop Eagle River. AK 99577 BRUCE MORINITTL Trustee 16207 Squaw Valley Circle Eagle River. AK 99577 Kerry Tomlinson- Daunt, Trustee P.O. Box 672 Sitka. AK 99835 -0672 ROGER R. TRUE, PGER/Alaska Sponsor 251 Thyme Circle Richland, WA 99352 The Alaska State Elks Association has applied for a renewal of our Gaming Permit to conduct raffles in the City of Kenai area through our Kenai Elks Lodge 2425. Pursuant to Alaska State Gaming Regulations we have enclosed a copy of our renewal application. If there should be any questions feel free to contact me at any time. Sincerely, (3a'tQ ��^^ g - t-,/4� Paul J. Whitney, Secretary Alaska State Elks Association 231 Knoll Circle Soldoma, AK 99669 -7352 907 - 262 -5667 aseasecretarV(a�live.com wxN7NV. A1askaStateElks.or.e T 7 1 FRAERNAL ORGANIZAION Fmpinpers Identification 092 - 6002001 Page 73 of 83 Alaska 2014 Gaming Permit Application Organization information L826 Federal EIN tf"al,L U /c1U tt renewing, enter gaming permit # Phone Number _ Fax Number 0 S20,001-$I()(),000 1 S 6 ��� Email L.tvN, Cdi77 Organization Name 'a I " S ntc ELie's ,SSUCIf3r,0YYL websife Address 'ryL, S — CCLKS- (� ORt, Mailing Address Home Mailing Address City State jZjp Code t L L91. S O L. ,;I AK 6L9 l -i '73 GA Entity Type (check one) lOrganization Type (check one) for definitions see AS 05.15.690 and 15.AAC 160.995. ❑ Corporation ❑ Charitable 8 Fraternal ❑ Police or fire department ❑ Partnership ❑ CNic or service ❑ Labor ❑ Political ® Association ❑ Dog mushers' association ❑ Municipality ❑ Religious ❑ Educational ❑ Nonprofit trade association ❑ veterans ❑ Fishing derby association ❑ Outboard motor association ❑ IRA/Native Village Yes ❑ No Does the organization have 25 or more members, as defined in your articles of incorporation Or bylaws, who are Alaska residents? members in Gharge of Games Members in charge must be natural persons and active members of the organization or employees of the municipality and designated by the organization. Members in charge may not be licensed as an operator, be a registered pufl -tab vendor or an employee of a vendor for this organization. If more than one alternate, attach a separate sheet rnmary Member First Name M.I. Primary Member last Name p Lt. > 0 S20,001-$I()(),000 tTiv< ❑ $100,001 or more Email L.tvN, Cdi77 a me one umber :Set :TNR ay me one um r Mobile Number Home Mailing Address Home Mallin Address � i ✓h C 1 � t City State Zip Code �SbL n ni AK Permit # under which test Has the primary member passed the is Pern6 #underwhichtest ,® Yes ❑No waslaken:6(_:�k Aftemate Member FirstName M.I. Alta Last Name ❑ $0 - $20,000 ZMember C LJit rV 0 S20,001-$I()(),000 Email ❑ $100,001 or more C a me one umber Mobile Number D`7- ARC- 3 '1� cicl-3r9 P IR l Home Mailing Address IFt;'13c.�x �i3� City State Zip Code t_ C� -r'nu ' AK 9&&q--;n135 Has the alternate member passed the test? Permit # under which test . Yes No I was taken: S,A is Legal Questions These questions must be answered, If you answer Yes to either question, see instructions. El Yes IN No Does any member of management or any person who Yes ®No Has any member of management or any person who is is responsible for gaming activities have a prohibited responsible for gaming activities ever been convicted of conflict of interest as defined by 15 AAC 160.9547 a felony, extortion, or a violation of a law or ordinance of this state, oranotherjurist iction, that is a clime involving theft or dishonesty, or a violation of gambling laws? Ne declare, under penalty of unworn falsification, that we have examined this application, including any attachments, and that, to the bas If our knowledge and belief, !t is true and comp /ate. We understand that any false statement made on the application or any attachments 4 Punishable bylaw. By oursignatures below we, the primary member, the alternate member, and ff applicable, the manager of games, agree to Blow the Department of Revenue to review any criminal history we may have, in accordance with 15 AAC 160.934. DEPARTMENT USE ONLY One copy of the completed application must Validation # be sent to the nearest municipality or borough. See instructions for mandatory attachments. Date Stamp Pay online with OTIS at wwwtax.alaske,gov, or make check payable to State of Alaska. New applicants must pay by check. Permit Fee The permit fee is based on the 2012 estimated Gross recelms. Check the aoorwriate hn, ❑ Newapplimnt $20 ❑ $0 - $20,000 $20 0 S20,001-$I()(),000 $50 ❑ $100,001 or more $100 Mail to: Alaska Department of Revenue, PO Box 110429, Juneau AK 99911-0429 Page 74 of 83 0405 -826 Rev 06/3011 3 -page 1 fr1 2014 Alaska Gaming Permit Application (Gaming Permit ILA I ML)gSlZ.fi Ti7T%L EL KS igSS 6r. IpT)WL, CTF Facility -Based Games (self- directed) If more than two facilities, attach a separate sheet Facility Name Physical Address City Stale Zip Code ® Raffle ❑ Contest of skill ❑ Fsh derby ❑ Dog musher contest ❑ Other (specify) cc c t t Mobile Phone AK Facility Type (check one) Game Type (check all that apply) ❑ owned ❑ Leased ❑ Donated ❑ Bingo ❑ Raffle El Pull -tabs El Animal classic (chickenr El Animal classic (rat racer El Special draw raffle Has the manager of games passed the test? ❑ Calcutta pool- Facility Name Physical Address City State Zip Code Physical Address City State AK Facility Type (check one) Game Type (check all that apply) ❑Owned ❑Leased El Donated El Bingo 11 Raffle ❑Pull-tabs ❑ Animal classic(chiakenr ❑Animal classic (rat racer ❑ Special draw raffle" Bar or Liquor Store Name ID Calcutta poor* Area -Based Games If more than two areas, attach a separate sheet. 'restricted game type "see instructions for mandatory attachments Area �'t 1 ,Se, )Y ac 1j c L ),j-)- Game type (check all that apply) Classic/ A Raffle ❑ Contest of skill ❑ Fsh derby ❑ Dog musher' contest ❑ Other (specify) Area Game type (check all that apply) Gassict LiS-- ® Raffle ❑ Contest of skill ❑ Fsh derby ❑ Dog musher contest ❑ Other (specify) cc c t t Mobile Phone Manager of Games Required only for self- directed pug -tabs and bingo. Manager First Name MI Manager Last Name Social Security Number Dayfime Phone Number aome Mailing Address Email Mobile Phone } Bar or Liquor Store Name City State Zip Coded Has the manager of games passed the test? IPeffnit # under which test taken AK ❑ Yes ❑ No Bar or Liquor Store Name Vendor Information Attach 2013 vendor registration form(s) and feels) for each vendor listed below. Bar or Liquor Store Name Physical Address City State Zip Code City State Zip Code AK Bar or Liquor Store Name Physical Address City State Zip Code AK Bar or Liquor Store Name Physical Address City State Zip Code AK Bar or Liquor Store Name Physical Address City State Zip Code AK Bar or Liquor Store Name Physical Address City State Zip Code AK Operator Information Designate operstorwho will conduct acivflies on the organization's behalf. Attach signed operating conbact(s). If more than one operelor, attach a separate sheet Operator License # Operator Facility Name Game Type(s) Physical Address City State Zip Code Multiple - Beneficiary Permittee information (MBP) Designate the MBP with which the organization has signed a partnership orjoint venture agreement. MBP Permit # MBP Name Facility Name Game Type(s) Physical Address City State Zip Code Dedication of Net Proceeds Describe in detail how the organization will use the net 826 activities. Gaming funds are used to support the Major Project -Youth Camp, a two week summer camp for 100 boys and 100 girls aged 9 -13, D.A.R.E. Program, Hoop Shoot, a free throw competition for boys and girls aged 7 -13, Soccer Shoot, for boys and girls aged 7 -13, other Youth Activities, Scholarships, Veteran programs, Americanism and other state wide activities in support of our communities. Page 75 of 83 0405 -826 Rev 08/30/13 - page 2 2013 ALASKA GAMING PERMIT APPLICATION AREA -BASED GAMES Anchorage Area Anchorage Elks Lodge 2868 RAFFLE Municipality of Anchorage P.O. Box 230462 Anchorage, AK 99525 Eagle River Area Eagle River Elks Lodge 2682 RAFFLE Municipality of Anchorage 17111 North Eagle River Loop Road Eagle River, AK 99577 Fairbanks Area Fairbanks Elks Lodge 1551 RAFFLE City of Fairbanks 1003 Pioneer Road Fairbanks, AK 99701 Wasilla Area Palmer Elks Lodge 1842 RAFFLE Matanuska- Susima Borough 2600 North Barrys Resort Road Wasilla, AK 99645 Valdez Area Valdez Elks Lodge 2537 RAFFLE City of Valdez 339 Fairbanks Street (P.O. Box 1607) Valdez, AK 99686 Bristol Bay Area Bristol Bay Elks Lodge 2687 RAFFLE Bristol Bay Borough Mile 5 Omholt Subdivision (P.O. Box 477) King Salmon, AK 99613 Homer Area Homer Elks Lodge 2127 RAFFLE City of Homer 215 Jenny Lane Homer, AK 99603 Kenai Area Kenai Elks Lodge 2425 RAFFLE City of Kenai 205 Barnacle Way Kenai, AK 99611 Kodiak Area Kodiak Elks Lodge 1772 RAFFLE City of Kodiak 102 West Marine Way (P.O. Box 846) Kodiak, AK 99615 Seward Area Seward Elks Lodge 1773 RAFFLE City of Seward 419 5`s Avenue (P.O. Box 426) Seward, AK 99664 Soldoma Area Soldotna Elks Lodge 2706 RAFFLE Kenai Peninsula Borough 44640 Parkway Avenue Soldoma, AK 99669 Juneau Area Juneau Elks Lodge 420 RAFFLE City & Borough of Juneau P.O. Box 33239 Juneau, AK 99803 Page 76 of 83 Ketchikan Area Ketchikan Elks Lodge 1429 City of Ketchikan 1448 Tongass (P.O. Box 5177) Ketchikan, AK 99901 Petersburg Area Petersburg Elks Lodge 1615 City of Petersburg 301 North First Street (P.O. Box 609) Petersburg, AK 99833 Sitka Area City & Borough of Sitka Skagway Area Municipality of Skagway Borough Wrangell Area City & Borough of Wrangell Sitka Elks Lodge 1662 412 Sawmill Creek Road Sitka, AK 99835 Skagway Elks Lodge 431 560 State Street (P.O. Box 416) Skagway, AK 99840 Wrangell Elks Lodge 1595 103 Front Street (P.O. Box 377) Wrangell, AK 99929 Page 77 of 83 RAFFLE •71. _ \ti�71a RAFFLE RAFFLE RAFFLE THIS PAGE IS INTENTIONALLY LEFT BLANK Page 78 of 83 AiaSKa 2014 Gaming Permit Application Organization Information L826 F IN � � If renewing ante gamingpennit# f L P�toneNumber yo7- ��- fr`f 33 F Number 107 fir3 70 / ... o r lion f�e /� �.'�� Pu br, -c �ba -64 wabS�eAda�� Kcal it Maili�Address 't Y City�� , State AK Zi Code / Email T e[ M�rI Mobile Number le Nu r liapr@ Mailing dress / i� / 5 Ho ailing ess �D Ent Type (check one) Organization type (check ona) for definitions see AS 05.15690 and 15 AAC 160.995. Corporation Q Charitable Q Fraternal Q Police or fire department Partnership Q Civic or service Q Labor ❑Political ❑ Assoaetwn Q D mashers' association Q Municipality ❑Religious Iwas taken Educational Q Nonprofit trade association L7 veterans Q Fishing derby association Q Outboard motor association Q OwNative village Ogres Q No Does the organization have 25 or more members, as defined In your articles of Incorporation or bylaws, who are Alaska residents? Members in Charge of Games Members in charge Inust be nalural persons and active members of the organization or employees of trio municipality and designated by the orgaruzalion. Members in charge may not be licensed as an operator, be registered pull -tab vendor or an employee of a vend" for this organization ff marethan one aliplrlatfl attach a SAnarnl9 ihAm Pn a Member Flrs( Neme it 1 Primary Member Las( Name mate MemberFirst Name M.t Ai or as t Neme Pnnf /� I , e. v— 't Y / r P v/'l Oe�Ma K le Email I�ut@ l r tl. Email T e[ M�rI Mobile Number le Nu r liapr@ Mailing dress / i� / 5 Ho ailing ess �D CI Stale z" / / / city //� State AK Printed Name it AK t� / /� see I instructions for mandatory attachments. Mew, ts. (Mack the a rp riete cox Dale Stamp Pay online with OTIS at www.tax.olaska.gov Or make check ❑New applicant 520 Has the primary member pqssed the test? Permit p underwhich test Has the alternate member passe the test? Permit N under wh test 1 es Q No Iwas taken es rj No was taken: Legal 11Qiuue�estions I hose questions must be answered. It you answer Yes to either question, see mstruc ions ©Yas�'NO Does any member of management or any person who y� yQu„ Has any member of management or any person who is is responsible for gaming activities have a prohibited —`l° responsible for gaming activities ever been convicted of conflict of Interest as defined by 15 AAC 160.9547 it Felonry, extortion, or a violation of a law or ordinance of this state, or anotherjurlsdiction, that is a crime involving thelt or dishonesty, or a violation of gambling laws? Wo declare, under penalty of unworn lalshication, that we have examined this application, Including any attachments, and that, to tha bos IOU knowledge and belief, It Is true and complete. We understand that any false statement made on the application or any attachments I punishable bylaw. By our signatures below we, the primary member, the alternate member, and If applicable, the manager of games, agree to !!aw the Department of Revenue to review any criminal h ry we may have, in accordance with 15 AAC 160.994. P a Charge's Si lur Pnnf /� I , / r P v/'l Pre er Ice n to st s) P e Dale AH+ ember In e's Signature Pdnteil Nam / Date rr O a /Z. Manager of Games Signature Printed Name Date DEPARTMENT USE ONLY One copy of the completed application must Permit Fee Validation It be serittothe nearest municipality orborough. The perm4 fee e based aa the 2Weirmµled see I instructions for mandatory attachments. Mew, ts. (Mack the a rp riete cox Dale Stamp Pay online with OTIS at www.tax.olaska.gov Or make check ❑New applicant 520 payable to State of Alaska New applicants must pay by Q $0 - $20,000 $20 check $20,001- $100,000 S501, $100,001 or more 5100 J26 I Mail to: Alaska Department of Revenue, PO Box 110429, Juneau AK 99811.9420 Page 79 of 83 0465.826 Rev (18130113 - page 1 lro ZU14 Alaska Gaming Permit Application Gaming Permit # Or anize8on Name 1 ...�- rv..ov v�n.wa loon -m. o..wu� li nlUttl stair LWp la[:ame5, apaCO a Separate Sgeet. 1 `826 Facility Name /'' r/1 f'1• P�y r s i1 31 C- [J D u i+ City S AK r Facility i e one) T a* all that apply) ❑Owned Leased 11 Donated IrOingoTeRaffto ❑ Pull -tabs El Animal classic (chicken)' ❑Animal classic (rat race)• E1 Spaced draw raffle " ❑ Calcutta pool- Facility Name Physical Address City State Zip Cotle City State AK Zip Code AK Physical Address Facility Type (check one) Owned ❑Leased ❑ DDIM d Gems Type (check ail that apply) _ Bingo ❑ Rome ❑ Pull -tabs ❑ANmal classic (chicken)' ❑Animal classic (rat race)' ❑ Special draw raffle " Zip Code i ❑ Calcutta pool" Area -Based Games If more than two areas. attach a separate Shea[ - restricted saute rvna "see inetrindtioas lormandarory atfectuaanrs Area Game type (check as that apply) Classic/ Manager last Name ❑ Ratge ❑ Contest of skill ❑ Fish derby ❑ Dog musher' contest ❑ Other (specify) Area Game We (check all that apply) Classid Fsnatl ❑Raffle ❑Conleslorslull ❑Fishderby ❑Dogmusher'conlest n Other(specdy)__ —_.,, Manager of Games Remitted only for self - directed Du141abs and binao. Manager Fist Name MI Manager last Name Social Severity Number Daytime Phone Number Home Mailing Address Fsnatl Mobile Phone City State Zip Coded ties the manegarof games passed the test? Yes E) No Permit # under which lest lakan Vendor Information Attach 2013 vendor registration ronn(s) and reels) for each vendor listed below. !7"T7 Sto a Physicalld �''' � 5 -5+ f [ 71 / City State AK Zi 8 r r Luor Store rye o i I "�trKers P (+I C�C / `d h a State Z . / I Bar or tiqualtiore Name Physical Address City State AK Zip Code Bar or Liquor Store Name Physical Address City State AK Zip Code i Bar or Liquor Store Name PhysicalAddress City Stale AK Zip Code Operator Information Designate operator who will conduct activities on the organizations behalf Attach signed operating contracl(s) If mom than one operator, attach a separate sheet Operator License # Operator Facility Name Game Type(s) — v j Phsel Add Multiple - Beneficiary Permittee Information (MBP) Designate the MBP with which the organization has signed a partnership or)oint venture agreement. MBP Permit # MBP Name ^� Facility Name Game Type(s) �— PhvsicalAddress !City IStelo JZjpCode Dedlcatic Pit up rust rru4CCu5 U@SQIDe In Galan now me organlzalmn wtv use me net procairea uum gaming =YvawS. svPper�' the edve��,'�xc7/ Zjcf,�t/iT,es a�t-' Page 80 of 83 0405 -828 Rev aWW13 page 2 ese I Oft 1111111 1 81 2014 Pull -Tab Vendor Registration A registration is required for each vendor location. A permitlee may not contract with more than five vendors at one lime. Permittee Information m rprjargl IN Nov 7 ! Gaming permit � ' Proj ni(IOe Narrre ; Pa 1 _ I r c 8t, o a de-&4;n t7 PWwonl'o1CNumber Dy 3 SIY33 M�q eE+ ar I herge l�yt �L'W `I- er M mbar m Charge Phone umber �' ©7283- Sr�lZ3 Vendor Information �a _ 0 0 l � O Beverage Di s a�n;any License u G// Package Store I V ❑ SS N' ! Owner me — Business License e 12067 Business Name heor Ro I P Kers Phone Number 9©7-2.62- yG7 Fax Number 7- 2 -575-/ e r- Mel Address P 1 Atf9 of Vendor o,h ; 5 ,/� V) u r /L(i CO / State AK Z(ipJ�oQ� e� Ct f Vendo L ton Stale AK Coda d dD —t i! Legal Questions Wyourbuslrtess has not been issued a federal EIN, you are required fo provide yoursoclal aecuritynumber These questions must be answered. If you answer Yes to any question, please submit the person's name, date of birth, social security number and position of responsibility. ❑ Yes *No Has any men8ter of management or any person who is responsible for gaining activities ever been convicted of a felony, extortion, or a violation of law or ordinance of this state, or another jurisdiction, that is a crime Involving theft or dishonesty, or a violation of gambling laws? ❑ Yes *No Do you employ or have a contract with the primary or alternate member in charge. officer, board member or manager of gaming for the above organization? ❑ Yes No Do you have a contract other than a vendor contract with the organization listed above? Vendor Contract to Sell Pull -Tabs Pursuant to AS 05.15.188, the vendor listed above hereby agrees to sell pull -tabs as a vendor on behalf of the pevnittes listed above. The vendor further agrees mat, as compensation for expenses Incurred In selling pull tabs on behalf of the permillee, ® of the Ideal net of each game may be retained by Une vendor as compensation. Pemllitee must receive at least 70% of the ideal net from each game AS 05.188(4) The vendor further agrees that an amount equal to the ideal net, less the compensation owed to the vendor, shell be paid by check by the vendor to the permittes upon delivery of a pull -lab sans AS 05.15.188(1) It is further agreed that the vendor will ensure pull -lab winners of S50 or more will complete prize receipt forms. that a prize winner summary form wig be completed for each pull -tab game and retained with those winning pull -tabs AS 05.15.187(i): and these records of pull-tab winners will be given to the permutes to retain for the required two or three years. AS 09.15.187((). It is further agreed that it is the vendor's responsibility to ensure gaming activity at this vendor location is conducted in accordance with all applicable state statutes and regulations. II is bather agreed that, if the vendor Is no longer eligible to sell pull -tabs, then all unopened and opened pull -tab games shall be returned to the permdtee within 10 days if the parmhtee loses the privilege to conduct gaming activities, then all unopened and opened pug -teb games must be treated in accordance with 15 AAG 160.49D. 1, Registration Fee is $50 G/I Validation a� Pay online using (0 [IS) at www.tox,olaska.gov or make your check payable to the State of Alaska This completed registration form must be attached to a Date Stamp permit application form and will not be processed until the fee is received. Phone 907 -465-2320 �—j5a'F w Fax 907-465 -3098 Mall to: Alaska Department of Revenue, PO Box 110420, Juneau AK 99811.0420 0905854 Rev O &30!77 Page 81 of 83 Alaska III i•�I�il 2014 Pull -Tab Vendor Registration A registration is required for each vendor location. A permiftee may not contract with more than foe vendors at one time. Permittee Information 854 Fo el =1ND v / Gaming Permit it Ow r Name rr� en cir P idea Name I Cei / P e N 7- umber 3- 33 Mem r i 7 taiga vx M mbar In Char a Fnone umb D9— 8— 33 Vendor Information IN ..r- SSW �' O Beverage Di nary Licensed 1 Package Store Lkense Y' Ow r Name rr� en cir Business License �� Business N '� P Phone Number 9o7 -a8 - w G Fax Number n � Mail dtlres r Physical Vendor on / A—A r a � �O� City K74?& I V of or AK Llp de Legal Questions N yourfusiness has not been issued a federal EW,, you are required to provide your social securtiynuntber These questions must be answered. If you answer Yes to any question, please submit the person's name, date of birth, social security number and position of responsibility. E] yes 4� No Has any member of management a any person who is responsible for gaining activities ever been convicted of a felony, extortion. or a volation of law or ordinance of this state, or another jurisdiction, that is a crime Involving theft or dishonesty, or a violation of gambling laws? ❑ YArw Do you employ or have a contract with the primary or alternate member in charge, officer, board member or manager of gaming for me - above organization? ❑ Ye No Do you have a contract other than a vendor contract with the niga iwahon listed above? Vendor Contract to Sell Pull -Tabs Pursuant to AS 05.15.188, the vendor listed above hereby agrees to sell poll -tabs as a vendor on behalf of the permiffee listed above. The vendor further agrees that, as compensation for expenses Incurred in selling pull 4abs on behalf of the pormihae, 3 5. of Ilia Ideal not of each game may be retained by the vendor as compensation. Pormlltee must recolve at least 70% of the Ideal not from oath game AS 05.168(h) The vendor further agrees that an amount equal to the ideal net, less the compensation owed to the vendor, shall be paid by check by the vendor to the parmiltea upon delwery of a pull4ab sans. AS 05.15.188(i). It is further agreed that the vendor will ensure pull -tab winners of $50 or more will complete prize receipt forms, that a prize winner summary form will be completed for each pulltab game and retained with those winning pull -tabs AS 05.15.187(i); and these records of pull -fab winners will be given to the pemtfltee to retain for the required two or three years. AS 0b.15, 187(f). It is further agreed that it is the vendor's responsibility, to ensure gaining activity at this vendor location is conducted in accordance with all applicable state statutes and regulations. It Is further agreed that, it the vendor is no longer eligible to sell pull -tabs, then all unopened and opened pull. tab games shall be ralurnod to the perm tten within 10 days. If the permittee loses the privilege to conduct gaming aciivifies, then all unopened and opened pull -tab games must be treated in accordance will 15 AAG 180 490 . unworn ralsirlcadon, that we have exambred this apiahcaden, including any a acranems, and tail:, ra Registration Fee is $50 Validation u Pay online using (01IS) at www.tax.alaska.gov or make your check payable to the Stale of Alaska This completed registration form must be attached to a permit application form and will not be processed until the fee Is received. Date Stamp Phone 907 -465 -2320 854 Fax 907- 465 -3098 Mall to: Alaska Department of Revenue, PO Box 110420, Juneau AK 991111114420 0405854 Rev MOM Page 82 of 83 Nenana Ice Classic Box 00272 Nenana, Alaska 99760 (907) 832 -5446 ToWhom It May Concern: November 11, 2013 This letter is written as notification that the Nenana Ice Classic will be conducting gaming in your community through agents that are selling tickets for the Nenana Ice Classic. Nenana Ice Classic tickets will be sold from February 1, 2014 through April 51b , 2014. The Nenana Ice Classic holds a 501C Federal Tax Exemption and is registered as a Non - Profit Charitable Gaming Corporation with the State of Alaska. We are requesting that you please exempt us from sales tax in your community (should you have a sales tax). Proceeds from our ticket sales benefit our local Volunteer Fire Department and Emergency Medical Services, Public Library, Visitors Center, local Senior Center, Fairbanks Food Bank, American Cancer Society, Shriners Hospitals, American Cancer Society, KUAC Public Television and many children's scholarships, functions and activities. We were able to contribute over $30,000.00 in contributions locally and statewide in 2013. If you have any questions, please feel free to contact our office at (907) 832 -5446. Thank you for your time considering our request. Respectfully, Cherrie Forness, Manager Cc: State of Alaska, Division of Charitable Gaming Betting on the Tanana River breakup has been an Alaska tradition since 1917. Page 83 of 83 RESOLUTION NUMBER 13 -01 RESOLUTION IN SUPPORT OF ADDRESSING SYSTEM COSTS UNDER THE ALASKA WORKERS' COMPENSATION ACT WHEREAS, the Alaska Workers' Compensation Board (Board) is a public organization that is accountable through its members to the residents, the Legislature, and the Governor of Alaska; WHEREAS, the Board acts as the lead state agency for adjudicating disputes under the Alaska Workers' Compensation Act, to ensure quick, efficient, and fair payments of benefits to injured workers at a reasonable cost to employers; WHEREAS, Alaska's workers' compensation premium rates are the highest in the nation according to the October 2012 Oregon Workers' Compensation Premium Rate Ranking Summary; WHEREAS, medical costs comprise $35 of each dollar spent on workers' compensation benefits; WHEREAS, medical benefit costs have risen 25% over the last 5 years despite a 14.2% decline in the frequency of workers' compensation claims over the same period; WHEREAS, research is clear that inappropriate opioid use is an epidemic damaging lives and driving up costs, as stated in the August 28, 2013 joint policy recommendations of the International Association of Industrial Accident Boards and Commissions, the American College of Occupational and Environmental Medicine; the National Association of Insurance Commissioners, the National Alliance for Model State Drug Laws, and the National Council of Insurance Legislators; WHEREAS, rehabilitation and reemployment of injured workers costs employers $12.9 million in CY2012, with fewer than 8% of eligible injured workers successfully completing retraining; NOW THEREFORE BE IT RESOLVED that the Board respectfully requests that the Alaska State Legislature amend the Alaska Workers' Compensation Act to provide the following: 1. That all fees and charges for medical treatment be subject to regulation by the Board; 2. That the physician fee schedule be based on Centers for Medicare and Medicaid Services (CMS) resource based relative value scale (RBRVS) increased by a board specified conversion factor; 3. That the outpatient hospital /ambulatory surgical center fee schedule be based on CMS ambulatory payment classification increased by a board specified conversion factor; 4. That the inpatient hospital fee schedule be based on CMS Medicare severity diagnostic related group (MSDRG) increased by a board specified base rate; 5. That the Board evaluate board specified conversion factors and rates every two years; 6. That air ambulance services be reimbursed at a board specified rate; 7. That medical providers be required to bill payers within 180 days of date of service; 8. That medical providers must submit a claim for disputed payment within 60 days of the disputed payment; 9. That reimbursement for out -of -state services be the lower of the workers' compensation fee schedule in the jurisdiction where the service is provided or the workers' compensation fee schedule adopted in Alaska; 10. That durable medical equipment not included in a covered medical procedure be reimbursed at manufacturer's invoice plus a board specified markup. 11. That reimbursement for prescription drugs be based on manufacturer's invoice plus a board specified mark -up and dispensing fee; 12. That prescription drugs dispensed by a physician include the manufacturer's national drug code (NDC) assigned by the U.S. Food and Drug Administration, and are subject to the same prescription drug formulary as retail pharmacies; and 13. Authorize the Board to adopt regulations relating to the prescription of opioids. BE IT FURTHER RESOLVED that the Board respectfully requests that the Alaska State Legislature amend the Alaska Workers' Compensation Act to authorize the department, in adopting or amending a regulation that incorporates a document or other material by reference, to incorporate future amended versions of a document or other material if it is one of the following: 1. Current Procedural Terminology Codes, produced by the American Medical Association; 2. Healthcare Common Procedure Coding System, produced by the American Medical Association; 3. International Classification of Diseases, published by the American Medical Association; 4. Relative Value Guide, produced by the American Society of Anesthesiologists; 5. Diagnostic and Statistical Manual of Mental Disorders, produced by the American Psychiatric Association; 6. Current Dental Terminology, published by the American Dental Association; 7. Resource Based Relative Value Scale, produced by CMS; 8. Ambulatory Payment Classifications, produced by CMS; 9. Medicare Severity Diagnosis Related Groups (MSDRG), produced by CMS; 10. National Correct Coding Initiative Edits produced by CMS; or 11. Any other document or material the board incorporates by reference. Resolution 13 -01 Page 2 BE IT FURTHER RESOLVED that that the Board respectfully requests that the Alaska State Legislature amend the Alaska Workers' Compensation Act to provide the following: 1. Transition from emphasis on retraining to emphasis on stay -at- work /return -to -work and on a voluntary basis, provide an initial consultation with the employer, the employee, and the employee's treating physician to determine the physical demands of the employer and the physical capacities of the employee to determine whether a stay -at- work /return -to -work plan can be implemented. 2. A repeal of the 90 day mandatory reemployment evaluation under AS 23.30.041, and return to evaluations on the request of either the employer or the employee. 3. Adopt the following: a. Strengthen criteria by eliminating reemployment services by non - credentialed individuals and eliminating reemployment services being administered by firms not principally owned by credentialed individuals. b. Authorize the Board to establish fees for reemployment specialist services. c. Increase the benefit under .041(1) from $13,300 to $18,600, and adjust to cpi annually. d. If found eligible, provide two choices I. accept retraining with limit of 2 years and maximum benefit under .041(1), or ii. accept a one -time cash payment of the maximum benefit under .041(1) plus 50 %. 4. Increase evaluation time from 30 days to 60 days. 5. Provide statutory provision for RBA reconsideration with 30 days of decision. 6. Amend the statute to allow employers to controvert based on noncooperation & follow regular claim process. BE IT FURTHER RESOLVED that copies of the Resolution be promptly transmitted to the Governor, the President of the Senate, the Speaker of the House, and the Chairman of the Senate and House Labor and Commerce Committees. Resolution 13 -01 Page 3 CERTIFICATION The Alaska Workers' Compensation Board held a meeting duly and regularly called, noticed, and convened this 27th day of September, 2013, and the foregoing Resolution was adopted at said meeting. Signed th' 27`h day of September, 2013 O chael Monagle, Chair 0 Stacy Allen, RT Pamela Cline, Labor M Chuck Collins, i Industry Member In ry Member Sarah Lefebvre, Lord, V ry Member Resolution 13 -01 Page 4 4 a_ Ronald Nalikak, Industry Member At?--�56l\h Michael O'Connor, Industry Member Amy Steel Industry Member f y4k, Mark Talbert, La or Member 1 " r Rick Traini, Labor Member INDEMNITY PAYMENTS - THE FUNDS THAT ARE PAID TO INJURED EMPLOYEE WHILE RECOVERING GH GENERAL HEALTH MEDICAL BENEFITS THE FUNDS PAID TO DOCTORS, THERAPIST AND PRESCRIPTION DRUGS PHYSICIAN DISPENSING PRESCRIPTION DRUGS DISPENSED AT A DOCTORS OFFICE REEMPLOYMENT COSTS THE MONIES PAID TO RETRAIN AN INJURED EMPLOYEE TO PREFORM A DIFFERENT JOB - EDUCATION AND LIVING EXPENSES AS PER REGULATION RBRVS* - RESOURCE BASED RELATIVE VALUE SCALE MSDRG - MEDICARE SEVERITY DIAGNOSTIC RELATED GROUP NDC - NATIONAL DRUG CODE RBA - REHABILITATION SPECIALIST - PERSON THAT DETERMINES IF AN INJURED WORKER IS ELIGIBLE TO BE RETRAINED CPT CODES CURRENT PROCEDURAL TERMINOLOGY CODE SET IS A MEDICAL CODE SET MAINTAINED BY THE AMERICAN MEDICAL ASSOCIATION MAR* MAXIMUM ALLOWABLE REIMBURSEMENT RATE DEFINITIONS OF MAR AND RBRVS ARE ATTACHED * * * * ** Resource Based Relative Value Scale Method ( RBRVS) This method of determining appropriate payment for medical services was created in 1988 by a multi - disciplinary team of researchers from Harvard University which included statisticians, physicians, economists and measurement specialists. The RBRVS system now constitutes the basis for Medicare and Medicaid's payment schedule, nearly all group health, health maintenance organizations (HMO), and 26 state workers' compensation systems. The American Medical Association (AMA) owns and updates the RBRVS periodically. Under the RBRVS system, the AMA assigns a value (relative value or RVU) to each Current Procedural Terminology (CPT) code. The RVU is based on three separate factors: estimated physician work / time (52 %), physician expense associated with the procedure (44 %) and malpractice expense (4 %). The RVU is then adjusted by geographic region to reflect the variation in provider costs. This value is then multiplied by a fixed conversion factor set by the state to determine the payment amount. MAXIMUM ALLOWABLE REIMBURSEMENT (MAR) The current Alaska Workers' Compensation fee schedule sets the maximum allowable reimbursement rate. If providers do not already charge an amount equal to the MAR, once they learn of the MAR, the amounts billed for reimbursement typically rise to the MAR. 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Ordinance No. 2726 -2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the Water, Sewer & Street Improvements Capital Project Fund. 2. Ordinance No. 2727 -2013 — Appropriating Funds for Outside Legal Services Associated with Cook Inlet Natural Gas Storage Alaska. 3. Ordinance No. 2728 -2013 — Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center Thanksgiving Dinner. 4. Resolution No. 2013 -70 — Awarding the Bid to Pacific Power Products for a Trailer Mounted Generator for the Total Amount of $37,647. 5. Resolution No. 2013 -71 — Awarding the Contract to Use Cranes, Offices, and Operating Area at the Kenai Boating Facility to Copper River Seafoods for the Total Amount of $65,000. 6. Resolution No. 2013 -72 — Supporting Legislative Action to Adopt the Recommendation Contained in Resolution 13 -01 of the Alaska Workers' Compensation Board. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk. Please be advised, subject to legal limitations, ordinances and /or resolutions may have been amended by the Council prior to adoption without further public notice. San r- Modigh, COC City Clerk Posted:, November 21, 2013 ,y PUBLISHER'S UNITED STATES OF AMERICA, STATE OF ALASKA ss: Denise Reece being first duly sworn, on oath deposes and says: That I am and was at all times here in this affidavit mentions, Supervisor of Legals of the Peninsula Clarion, a news- paper of general circulation and published at Kenai, Alaska, that the Council Agenda PO #102366 a printed copy of which is hereto annexed was published in said paper one each and every day for one successive and consecutive day in the issues on the following dates: November 18, 2013 SUBSCRIBED AND SWORN to me before this_ 18th da of November 2013 nl lA NOTARY PUBLIC in favor for the State of Alaska. My Commission expires 27- Aug -16 RUSS ,Vw fAOTANY N� WJBLIO }, AGENDA KENAI CITY COUNCIL— REGULAR MEETING NOVEMBER 20, 2013 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS A. CALL TO ORDER B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS (Testimony limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 1. Ordinance No. 2726.2013 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the Water, Sewer & Street Improvements Capital Project Fund. 2. Ordinance No. 2727.2013 — Appropriating Funds for Outside Legal Services Associated with Cook Inlet Natural Gas Storage Alaska. 3. Ordinance. No. 2728.2013 — Accepting and Appropriating a Donation from Hilcorp Energy Company to Assist with the Annual Kenai Senior Center Thanksgiving Dinner. 4, Resolution No. 2013.70 — Awarding the Bid to Pacific Power Products for a Trailer Mounted Generator for the Total Amount of $37,647. 5. Resolutidn No. 2013.71 — Awarding the Contract to Use Cranes, Offices, and Operating Area at the Kenai Boating Facility to Copper River Seafoods for the Total Amount of $65,000. 6. Resolution No. 2013.72 — Supporting Legislative Acton to Adopt the Recommendation Contained In Resolution 13 -01 of the Alaska Workers' Compensation Board. E. MINUTES 1. *Regular Meeting of November 6, 2013 F. UNFINISHED BUSINESS 1. ActionlApproval — Schedule Work Session to Discuss Commission, Committee, Board Review of Policies and Procedures. G. NEW BUSINESS 1. •ActionlApproval — Bills to be Ratified 2.'Action /Approval — Purchase Orders Exceeding $15,000 3. Action/Approval — Contribute Funding for the 2014 International Municipal Lawyers Association Conference in Anchorage. 4. Action/Approval — Schedule a Joint Work Session with the Harbor Commission to Review the 2013 Dipnet Report. 5. Action/Approval — Appoint Council Liaisons to Commissions, Committees, and Boards. 6. Action/Approval — Non - Objection of Liquor License Renewal for Hector Santana D /B /A Acapulco Mexican Restaurant. 7. ActionlApproval — Non - Objection of Liquor License Renewal for George & Christine Lagoutaris D /B /A Katina's Greek &. Italian Restaurant. 8. *Ordinance No. 2729,2013 — Accepting and Appropriating a Grant from the State of Alaska for the Purchase of Library Books. H. COMMISSIONICOMMITTEE REPORTS 1. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Limited to rive (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS — None N. ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office or by visiting our website at htto'Nwww ci kenai ak us. Sandra Modigh, CMC, City Clerk D938/211 Publish: 11/18/13