HomeMy WebLinkAboutResolution No. 2014-01/ Suggested by: City Clerk
tHeL'ty� CITY OF KENAI
KENALALASKA
RESOLUTION NO. 2014 -01
• RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING
• BUDGET TRANSFER WITHIN THE GENERAL FUND CITY CLERK DEPARTMENT
FOR THE PURCHASE OF EMAIL ARCHIVING EQUIPMENT.
WHEREAS, the City budgeted $8,000 in FY2014 for the purchase of email archiving
software to prevent accidental or intentional deletion of email that may be considered
public record; and,
WHEREAS, the City Manager, the City Attorney, Clerk and IT Manager have agreed
that purchasing the Barracuda Message Archive appliance will meet the current needs
of the City by providing long term archiving of all email sent and received by a City
email account; and,
WHEREAS, the funds allocated for purchase of the Barracuda Message Archive
appliance are available in Computer Software, but must be transferred to Small
Tools /Minor Equipment to complete the transaction; and,
WHEREAS, pursuant to Kenai Municipal Code 7.25.020- City Budget Control, a
budget transfer over $5,000 requires Council approval; and,
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the following budget transfer be made:
General Fund -
From:
City Clerk - Computer Software $8,000.00
To:
City Clerk - Small Tools /Minor Equipment $8,000.00
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2nd day of January,
2014.
PAT PORTER, MAYOR
ATT
San a o gh, Ci Clerk
Approved by Finance: ,GCS
/ " "Village with a Past, C# witk a Future
210 Fidalgo Avenue, Kenai, Alaska 996 1 1 -7794 LstLd
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Telephone: (907) 283 -8229/ FAX: (907) 283 -3014 ( I
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ttieu�uf
KENALALA SKA MEMO
TO: Mayor Porter and Council
Members
FROM: Sandra Modigh, City Cle
DATE: December 23, 2013 \
SUBJECT: Budget Transfer for Purchase
of Email Archive Solution
The Clerk's Office budgeted $8,000 in FY2014 for the purchase of
email archiving software to prevent accidental or intentional deletion
of email that may be considered public record.
It has been determined that purchasing the Barracuda Message
Archive appliance will meet the current needs of the City by providing
long term archiving of all email sent and received by a City email
account.
To complete the purchase of the equipment, it is necessary for
Council to approve a budget transfer within the General Fund Clerk's
Department from Computer Software to Small Tools /Minor
Equipment.
Please let me know if you have any questions. Thanks!