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HomeMy WebLinkAboutResolution No. 2014-53Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2014 -53 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $112,178 TO NELSON ENGINEERING, P.C., FOR DESIGN AND CONSTRUCTION ADMINISTRATION FOR THE CONSTRUCTION OF SOUTH BEACH ACCESS ROAD. WHEREAS, the State of Alaska, the City of Kenai, and affected private property owners recognize the need for improved access to the south beach and mouth of the Kenai River, especially during the period of the Personal Use Fishery; and, WHEREAS the State of Alaska included an appropriation of $1.9 million for the design and construction of a new access road to the south beach and mouth of the Kenai River in the State Fiscal Year 2015 (SFY15) capital budget,; and, WHEREAS, the construction of a new access road will alleviate congestion, disruption of the use of private properties, and trespass ; and, WHEREAS, it is necessary to accomplish design and permitting as soon as possible in order to begin construction during the 2014 construction season and complete construction in 2015 in advance of the 2015 Personal Use Fishery; and, WHEREAS, the construction of a new access road may result in the vacation of an existing easement through a residential area; and, WHEREAS, the construction of a new access road will enhance City management of Personal Use Fishery access across and on City properties. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City Manager is authorized to enter into a professional services agreement with Nelson Engineering, P.C. for design and construction administration for the construction of South Beach Access Road. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of July, 2014. ` �) PAT PORTER, MAYOR Al Sandr odion, CityClerk Approved by Finance: "'VI'illage with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tllll� 1992 MEMO: TO: City Council It FROM: Rick Koch DATE: July 10, 2014 SUBJECT: Resolution 2014 -53, Award of a Professional Services Agreement to Nelson Engineering, P.C. for Design and Construction Administration for the Construction of South Beach Access Road The purpose of this correspondence is to recommend Council adoption of the above referenced ordinance. Time is of the essence in accomplishing a design, and beginning construction of a new access road to the South Beach and mouth of the Kenai River. The Alaska State legislature included a $1.9 million appropriation in the SFY15 capital budget for the purposes of enhancing access and alleviating alleged private property trespass along the South Beach. Thank you for your attention in this matter. If you have any questions, please contact me at your convenience. rah. r3 1-11k r3 NELSON ENGINEERING CONSULTING ENGINEERS 155 BIDARKA STREET (907) 283 -3583 May 30, 2014 Sean Wedemeyer, Public Works Director City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 STRUCTURAL CIVIL ENVIRONMENTAL KENAI, ALASKA 99611 FAX (907) 283 -4514 RE: Revision to South Beach Access Road Design Engineering and Construction Inspection Proposal Dear Mr. Wedemeyer, My proposal submitted on May 7 anticipated that the South Beach Access Road would follow the ridge along the edge of upland areas in order to avoid wetlands to the extent possible. Kenai Peninsula Borough GIS maps indicate that most of the route along the top of the ridge would be considered uplands and that only short section, approximately 100 feet long at the west end that is wetlands. It was assumed that this route could be designed to impact less than'/ acre and that the project could be permitted under a Corps of Engineers Nationwide permit for linear transportation projects. If more than'/ acre is filled, then an Individual Permit would be required As a result of our onsite meeting it appears that the City would like to investigate the feasibility of routing the road along the toe of the slope, north of the ridge instead of along the top of the ridge as I had assumed. The land north of the ridge is lower and may or may not be wetlands. We will need to have a Wetland Delineation to determine the status of the land. If the preferred route impacts more than ''% acre of wetlands, it will be necessary to obtain an Individual Permit for the road. My original proposal included Solstice Alaska Consulting on our team to apply for either a Nationwide or an Individual Permit, however we did not anticipate the need to provide a wetland delineation on the higher area south of the ridge. I would like to add ABR Consulting to our team to provide Wetland Delineation and increase the proposed Not to Exceed fee to include the cost of the Wetland Delineation in order to evaluate the route along the toe of the ridge. ABR provided the wetland delineation for the Kenai Industrial Park Subdivision project. If an individual permit is required for the project, it is my understanding that 99% of Individual Permit applications are approved by the Corps. Applications for an Individual Permit are evaluated by the Corps with the following priorities: ➢ Avoiding Wetland impact. (Routing the project around wetlands altogether.) ➢ Minimizing Wetland Impact. (Finding the route with the smallest wetland footprint.) ➢ Mitigating Wetland Impact. (Providing wetland restoration, purchasing wetland land bank credits.) In pursuing an Individual Permit, multiple alternatives are typically presented to the Corps for evaluation. In the specific case for the South Beach Access road, multiple routes could be evaluated in order to achieve the goal for avoiding and minimizing wetland impacts. Both the 'top of bluff and 'toe of bluff routes cross private property along the westerly portion of the project. If land acquisition costs are expected to be significant, it might be feasible to evaluate alternatives which also minimize or avoid the necessity to acquire land by placing the road on City Owned property. In evaluating alternatives, it is acceptable to favor constructing a project on land owned by the applicant versus purchasing other land to construct the project. In consideration of the above, I propose to add the wetland delineation and to consider these four alternative routes (or other routes if the City prefer's) as shown in the attached sketch: South Beach Access Road May 30, 2014 Page 2 of 2 Red: Too of Bluff Wetlands: Most of it is on the upland ridge and only crosses wetlands near the west end. Permit Type: Most likely covered under Nationwide Permit. Land Acquisition: The first half is on City property and the west half crosses private property. Yellow: Toe of Bluff. Wetlands: Below ridge, appears to be wetlands per GIS, but part of it MIGHT be uplands. Permit Type: Nationwide or IP, depending on Delineation. Land Acquisition: The first half is on City property and the west half crosses private property. Blue: Minimal private property impact. Wetlands: Appears to be wetlands per GIS. Permit Type: Individual Permit probably required. Land Acquisition: All most all on City-owned property. Just a sliver across private property. Green: All City Owned property. Wetlands: Appears to be wetlands per GIS. Permit Type: Individual Permit probably. Land Acquisition: All on City-owned property. I would like to revise my proposal to add the cost of the wetland delineation as follows: Fee I propose to perform the engineering services for the design and inspection for a not to exceed fee as follows: Phase 1: Field Work (design survey /geotech /permitting) No change. Wetland Delineation: Add: Phase 2: Design: No change Phase 3- Construction: No change Total A copy of the proposal from ABR is attached. Sincerely, Bill Nelson $ 18,190 $11,146 $ 29,336. >>>$ 29,336 $ 41,364 $41,478 $112,178 KENAI BEACH ACCESS WETLAND DETERMINATION, KENAI ALASKA Prepared for Nelson Engineering PC 155 Bidarka Street Kenai, Alaska 99611 by ABR, Inc. —Environmental Research & Services P.O. Box 240268, Anchorage, AK 99524 May 2014 ABR, Inc. — Environmental Research & Services was requested by Bill Nelson Engineering to perform a wetland determination for the proposed South Beach access road in Kenai, Alaska. The 4 proposed alternative routes to the beach cross an approximately 23 acre parcel of land west of Bowpicker Lane on the south shore of the Kenai River outlet. The area has been previously mapped as tidal wetlands (Kenai Watershed Forum) at a scale of 1:18,000. A detailed delineation is required to provide better resolution on possible wetland/upland boundaries at the south end of the parcel and provide specific field data for the tidal wetlands on most of the property. The information will be used to support the preparation of a Preliminary Jurisdictional Determination (PJD) if a Section 404 wetlands permit is required. METHODS DATA REVIEW To assist the wetlands assessment, we will review existing wetlands information for the area, including wetland maps produced by the Kenai Watershed Forum, U.S. Fish and Wildlife Service's National Wetlands Inventory (NWI), and any soil surveys or other wetlands assessments that have been conducted in the area. WETLANDS CLASSIFICATION AND MAPPING High resolution, recent, digital ortho - imagery is available for the 23 acre parcel in question. Using the imagery as a background, we will digitize wetland and upland boundaries on the computer screen using ArcGIS 10.0 software. Color signatures, plant canopy, surface relief, and hydrological indicators such as drainage patterns and surface -water connections shall be used to aid the mapping effort. Wetland types shall be presented in standard NWI map annotation using Wetland and Deepwater Habitats of the United States (Cowardin et al. 1979) classification system. FIELD SURVEY A field survey will be conducted to verify the wetland and vegetation boundaries delineated in previous mapping. Each field sample location shall be noted on field photographs and latitude - longitude coordinates recorded using a Mobile GIS hand -held GPS unit. Wetland field determinations shall be performed using standard methodology focusing on specific vegetative, pedologic, and hydrologic characteristics, outlined in the in the approach described in the Corps of Engineers Wetlands Delineation Manual (Environmental Laboratory 1987) and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Alaska Region Version 2.0 ( USACE 2007). Site and soil pit photographs will be taken at each plot location. The survey shall include a sufficient number of sampling plots to represent all wetland types in the study area. FINAL MAPPING Final maps delineating classified wetland types and upland boundaries will be produced based on the results of the field verification. All maps will be referenced to the aerial photography obtained from the Kenai Peninsula Borough at a scale suitable for inclusion in a standard size (8.5 x 11) report. Wetland types shall be labeled according to standard NWI map annotation; a tabular key to these types shall be provided with the map. SCHEDULE AND DELIVERABLES June through August 2014 — Field work will be conducted by two ABR wetland biologists based in Anchorage in one day. Field work schedule will be determined pending scope review by the City of Kenai and ABR availability. 1 month after completion of field work — The Wetlands report includes a project summary with wetland descriptions, calculation of wetland acreages within the project area, field data forms and accompanying photographs and a hard copy wetland map. Digital files can be provided on request. Every effort will be made to provide the report as quickly as possible. BUDGET The budget estimate provided below includes time for a 1 day field assessment and accompanying report. We have included time for responses to minor comments to the draft report but further assistance in the Section 404 permit process is not included. Standard USACE procedures for field surveys and identifying wetlands will be employed as detailed in this scope. Existing mapped boundaries produced by the Kenai Watershed Forum may or may not change. Estimated Budget = $10,133 ABR, Inc. 2 Short Title SOW [day] Month 2011 South Beach Access Road Nelson Engineering, PC -Pro osal Revised Ma 30 2014 IE Task Princi al PE Cadd Ins ecto Ex ense Description Rate /hr $170 1 $144 1 $116 1 $105 $95 Phase 1 Field.Work $29,336 Field Survey 2 8 $4,500 Whitford Geotechnical Investigation 2 16 $2,500 Kee Const Permit Applications $5,460 Solstice Permit Research 2 Section 10/404 Permit App 2 Followup coordination -COE 2 Wetlands Delineation $10,133 ABR 10 0 24 0 0 $22,593 Phase 2 Design $41,364 Titile Sheet/Control /Abbrev 2 8 Plan /Profile 24 40 Detail 3 Lane 8 24 Detail Beach Turn /Booths 8 24 Details 1 24 Specs /Bid Schedule /Qty's 16 24 Cost Estimate 8 16 Electrical Engineering /Coord 8 Site Plan, Power Oneline $9,140 EDC Power and lighting plan Electrical details 75 0 160 0 0 $9,140 Phase 3 Construction $41,478 Admin 8 Submittals /DCR's 8 8 Inspection 40 240 EdE$2,E5OO Testing (Compaction) Lab Mileage $400 56 0 248 0 0 $2,900 Total ex enses $34,633 Total: Total Fee + Expenses $112,178