HomeMy WebLinkAboutResolution No. 2014-57M."
Suggested by: Administration
CITY OF KENAI
RESOLUTION NO. 2014 -57
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, DESIGNATING
THE STATE OF ALASKA, DEPARTMENT OF ENVIRONMENTAL CONSERVATION
(ADEC) GRANT FUNDS FOR THE PROJECT ENTITLED WASTEWATER TREATMENT
PLANT UPGRADES -PHASE II AS THE NUMBER ONE LOCAL STATE FUNDING
PRIORITY FOR FISCAL YEAR 2016.
WHEREAS, the City of Kenai through the State of Alaska, Department of
Environmental Conservation requests grant funding under the Municipal matching
grant (MMG) program; and,
WHEREAS, the State of Alaska, Department of Environmental Conservation has
requested that the City of Kenai identify if this project is the community's number one
local state funding priority for fiscal year 2016; and,
WHEREAS, the City's Wastewater Treatment Plant has operated in excess of twenty -
five years without any major renovation and /or improvements; and,
WHEREAS, technology has developed new equipment, regulations are increasingly
stringent, the volume of wastewater treated by the plant has increased substantially,
and the plant requires major upgrades to be able to maintain compliance with
regulations; and,
WHEREAS, The City has contracted with CH2MHi11 to design and prepare bid -ready
documents for improvements identified in the "Kenai Wastewater Treatment Plant
Master Plan," and the design is ongoing and approximately 65% complete.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, designates the Wastewater Treatment Plant Upgrades -Phase II as the
number one local state funding priority for fiscal year 2016.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this twentieth day of
August, 2014.
PAT PORTER, MAYOR
ATTEST:
Sandr o ish, Ci y Clerk
"Villa ye with a Past, C# with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 IIIIII
fhe ally o f/
1991
KENAI, ALASKA
\Z/
MEMO:
TO: City Council
FROM: Rick Koch, City Manager
DATE: August 13, 2014
SUBJECT: Resolution 2014 -57, Alaska Department of Environmental
Conservation (ADEC) Municipal Matching Grant (MMG) Program
(SFY2016)
The purpose of this correspondence is to recommend Council approval of Resolution 2013 -60.
The ADEC MMG Program requires that each MMG questionnaire identify the priority for the
project for which funding is being requested. The applicant receives 50 points for the number
one ADEC funding priority.
The City's number one ADEC MMG priority is a project to construct various improvements to
the City of Kenai s wastewater treatment plant (WWTP. Attached is a copy of the summary
information submitted to ADEC.
Thank you for your attention in this matter. If you have any questions, please contact me at
your convenience.
Application Review
Department of Environmental Conservation
Municipal Matching Grant Questionnaire
SFY16
Tasks:
(2 1. Complete Steps
2. Submit
Your current tntnes:
Pagel of 5
Kenai Wastewater
Tracking #: FY16AMMG0055 Facility: Treatment Plant Type: Municipal Matching
Upgrades -Phase II Grant Questionnaire
rrojecr rnrormauon
Project Title:
Total Project Cost:
Matching Grant Funds:
Scope:
Kenai Wastewater Treatment Plant Upgrades -Phase II
2,000,000
1,400,000
2. Wastewater
Description: (Scope of Work to be funded under this grant)
This is the second phase of a five -phase project to upgrade and enhance the operational performance of
the Kenai Wastewater Plant WWTP). Improvements included in the Phase 11 project include, but are not
limited to, replacement of a screening solids removal system (pre- treatment, enhance basin aeration
systems to increase operational and energy efficiency, replacement of an obsolete belt filter press and
control systems,
Project Needs (0 - 300 Pts) Details
lProject Need: Current conditions are severe enough that a pollution event could
occur, but has not yet happened or been reported. (100 Pts.)
Required documentation is: Attached
Describe Issues and Benefits:
Periodic failure(s) of belt press result in excess moisture in sludge so that it cannot be transported to
Landfill. This results in handling, storing, and re- introducing to system after the belt press has been
repaired.
ueveiopment status (0 -
Pment Status
Required documentation is:
Comments:
ueraas
2. Substantial (65% or greater) engineering plans and specifications
have been prepared and provided to ADEC.
Attached
CH2MH1ll is under contract with the City and is currently developing plans and specifications for this project.
Attached are preliminary drawings and a copy of the Professional Services Agreement (PSA) with
CH2MHill.
https: / /dec.alaska.gov/ Applications / Water /OASys/PrintForRecords.aspx 8/4/2014
Application Review
100 Pts)
to Other Project
to Other Project
documentation is:
Explanation
Operators (0 - 100 Pts)
Is your drinking water treatment
system operated by the correct level of
certified operators? (25 Pts. if Yes or if
not applicable)
Drinking Water Treatment System
Operator Name
Water Treatment System
, Certification Type, and Level
Water Treatment System
Certification Number
Its your drinking water distribution
(system operated by the correct level of
certified operators? (25 Pts. if Yes or if
not applicable)
Drinking Water Distribution System
Operator Name
Drinking Water Distribution System
Operator, Certification Type, and Level
Drinking Water Distribution System
Operator Certification Number
ils your wastewater treatment system
operated by the correct level of
certified operators? (25 Pts, if Yes or if
Inot applicable)
Wastewater Treatment System
Operator Name
!Wastewater Treatment System
!Operator, Certification Type, and Level
(Wastewater Treatment System
,Operator Certification Number
Its your wastewater collection system
;operated by the correct level of
!certified operators ?(25 Pts. if Yes or if
!not applicable)
!Wastewater Collection System
Operator Name
Wastewater Collection System
Operator, Certification Type, and Level
Wastewater Collection System
Operator Certification Number
Is your solid waste I stormwater system
operated by qualified operators? (100
Pt& if Yes)
,Type, Organization, Date of Training:
Not Applicable
Page 2 of 5
Details
This construction project will make functional or complete the previous
phases that received funding from other funding sources. (75 Pts.)
Attached
Details
Yes
William F. Leslie
Water Treatment - 3
14566
Yes
William F. Leslie
Water Distribution - 2
15799
Yes
Jerry Potter
Wastewater Treatment
7162
Yes
Brian Springer
Wastewater Collection - 3
8563
https:Hdec.alaska.gov /Applications/ Water /OASys/PrintForRecords.aspx 8/4/2014
Application Review
Operation Capabilities (0 - 150 Pts)
Drinking Water System
Operations:
Wastewater System Operations:
Solid Waste Operations_
Page 3 of 5
Vegans
YES: Sample results are submitted to the State. (75 Pts.); OR
YES: Wastewater permit requirements are being met by system. (75 Pts.);
OR
Operations and Maintenance - Costs (0
50 Pts) Details
Please select from the following Operation and Maintenance costs have been estimated for this project
Ichoices: and have been found to be equal to or less than current costs. (50 Pts.)
For Example Estimate (Click Here)
(Required documentation is: Attached
and Maintenance - Misc (0 - Details
1100 Pts)
Has a rate analysis of the water /sewer
futilities been conducted within the last
5 years, or documentation can be
provided that shows rates have been
reviewed during the annual budget
process for cost of service?
(if Yes, 50 Pts.)
Documentation is required: Copy of a
rate analysis /study cover page, table of
contents and summary pages; or, a
summary of annual budget documents
on a rate review."
Is the most current user fee ordinance
provided? (if Yes, 50 Pts.)
Copy of
Yes
Yes
> summary documents.
documentation is: Attached
LUGdl rruJVGI VOnUOIU[Ien[ (V - LW r[s] Vegans
Are adequate funds available
Yes
now?
!Funding Source (1):
City of Kenai Water & Sewer Fund
Federal /State /Local:
L
Funding Amount:
570,000
Funding Year:
Estimated Use Date:
Funding Source (2):
Federal /State /Local:
Select
Funding Amount:
;Funding Year:
Estimated Use Date:
Funding Source (3):
Federal /State /Local: Select
Funding Amount:
Funding Year:
Estimated Use Date:
Funding Source (4):
Federal /State /Local: Select
https: / /dec.alaska.gov /Applications/ Water /OASys/PrintForRecords.aspx 8/4/2014
Application Review
!Funding Amount:
Details
'Funding Year:
1,400,000
(Estimated Use Date:
7200
Funding Source (5):
174,780
(Federal /State /Local:
Select
Amount:
Low cost/population benefiting
(Funding
Funding Year:
Contingency (15 %)
Estimated Use Date:
244,692
!Federal funds as part financing? (if
No
Yes, 75 Pts.)
If Yes, 75 Pts.
Yes
If yes, amount:
612,373
If yes, 50 pts.
2,000,972
If yes, amount:
If yes, 25 pts.
Yes
,Is this project your number one
Yes
requested state priority project?
If this is your number one priority, a
Yes
Council resolution should be attached
to this questionnaire identifying this
project as your number one local state
funding priority over all other projects
,for this fiscal year. (if Yes, 50 Pts.)
'Documentation is required, however a
'resolution may be submitted later
Iduring the one week preliminary
community project score review.
Required documentation is:
Attached
Page 4 of 5
!Population Benefiting Ratio (5 - 15 Pis)
Details
Requested Matching Grant Funds:
1,400,000
Population of Community
7200
Benefiting:
174,780
Cost /Population ratio:
194
(Select Appropriate
Low cost/population benefiting
Cost /Population Benefit:
Contingency (15 %)
Project Costs
Details
Administration:
75,000
Project Planning /Design:
50,000
Engineering Management/Inspection:
174,780
Construction:
1,456,500
Equipment:
0
.Other (Identify Cost):
Contingency (15 %)
Amount:
244,692
'Other (Identify Cost):
Amount:
Other (Identify Cost):
!Amount:
!Total Costs: (Sum of above)
2,000,972
Contact
Details —"
Applicant, Cost Estimate Preparer
Name: Rick R Koch
https ;Hdec.alaska.gov /Applications/ Water /OASys/PrintForRecords.aspx 8/4/2014
Application Review
APDES Inspection & 8.4 -14 EPA
Report.pdf
3 Ammonia Effluent Levels ADEC
SFY2015.pdf
of Kenai Wastewater Facility
er Plan.pdf
SFY 2016 Cost Estimate
'.pdf
FY2015 Water -Sewer Fund
Fee Schedule July 1 2014.pdf
Appendix la ACWF Funding Priority &
Planning Lists.pdf
Drawing set to Kenai 7 -29
t Resolution 2014- XX.pdf
OF KENAI UTILITY
PSA & Scope of
Page 5 of 5
Title:
City Manager
Organization:
City of Kenai
Address:
4575 Kenaitze Court
City:
Kenai
State:
AK
Zip:
99611
Country:
USA
Phone:
(907)283 -8222
Cell:
(907)398 -0190
Fax:
(907)283 -3014
Email:
rkoch @ci.kenai.ak.us
Website:
Title (Type), Description
Project Needs (Cost Analysis)
April 2009 APDES Inspection & August 4, 2014 EPA ECHO Report
Project Needs (Cost Analysis)
Comparison of City of Kenai Ammonia Effluent Levels with recent APDES
Permit levels issued to Palmer.
Relationship Project Phases - WWTP Master Plan (Project Development)
WWTP Master Plan depicting identifying WWTP upgrade phasing, scope
and estimated costs
Kenai WWTP Upgrades Phase II Cost Estimate (Cost Analysis)
Kenai FY2015 Water Sewer Fund Budget (Other)
Included to demonstrate financial capability to undertake project.
City of Kenai Schedule of rates, Charges & Fees (Project Funding)
Pages 8 -11 include water and sewer fees which were updated on July 1,
2014
Appendix to ACWF Funding Priority & Planning Lists (Project Funding)
The City of Kenai has submitted an application for an ACWF loan for this
project
CH2MHIIl Scoping Documents, Plans (Other)
Initial scoping review documents to supplement Master Plan.
Resolution 2014 -XX FY2016 Number 1 Capital Prioty (Council Resolution)
City of Kenai Water & Sewer Regulations (Other)
PSA & Scope of
https: / /dee.alaska.gov /Applications/ Water /OASys/PrintForRecords.aspx 8/4/2014
j "'Villaye with a Past, C# with a Future"
Z' 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 IIIIII
1992
tkeu #of
KENASKA
CITY OF KENAI
NARRATIVE FOR
ADEC SFY 2016
MUNICIPAL MATCHING GRANT PROGRAM
The City of Kenai's Wastewater Treatment Plant (WWTP) was constructed in 1982. It was sized
to accommodate a population of 11,650 people and an average wastewater flow of 1.3 million
gallons per day (mgd). The present population of Kenai is approximately 8,000 and average
wastewater flow is 0.90 mgd, or 70% of the plant design capacity.
A Wastewater Facility Master Plan was completed in March 2004 by CH2MHill. The cost
estimate for recommended improvements totaled $ 5,198,000 (in 2004 dollars) and were
identified as being accomplished in four phases. Estimated costs have been increased by 32% to
account for construction inflation.
The four phases identified by C1-12MHill are not consistent with the proposed phasing as a result
of funding constraints and improvements that have already been accomplished.
The issues to be addressed by this project are as follows:
1. The City's WWTP APDES permit extension has been submitted is under review
by ADEC. Presently the City's permit does not specify a limit for ammonia in the
wastewater plant discharge. Our research has shown that recent permit renewals
have required relatively low ammonia levels for the effluent (i.e. Palmer). The
ammonia levels in the City's WWTP discharge may fail to meet what appears to
be the standard required by ADEC.
2. The existing sludge belt press is 28 years old, and is functionally obsolescent, it
requires continuous maintenance and replacement must occur in the near future to
maintain system reliability and compatibility with control systems. Because the
City of Kenai
ADEC SFY 2016
MMG Questionnaire
WWTP Upgrades — Ph.II
WWTP has only a single sludge belt press the press cannot be taken out of service
to accomplish major maintenance tasks.
3. Two of the aeration basins exhibit a structural failure of the concrete wall which
separates the basin. There is a breach between the two and as such the two basins
must be operated as a single unit.
4. The existing rotary screen has been removed from operation, resulting in excess
solids being introduced into the treatment process. The screen has been removed
from the process because it often clogged resulting in raw waste flowing onto the
floor in the headworks facility.
5. The present system does not provide an efficient method to control aeration.
Blowers provide three to four times the necessary oxygen to the aeration basins.
6. Existing course bubble diffusers are not efficient.
7. Existing system does not effectively manage sludge.
The following is a description of improvements proposed under phase II of this project
Sludge Belt Press
The installation of a new sludge belt press will provide for the old belt press to be out of service
unless needed in an emergency. A new belt press and conveyer system will address the ADEC
observation during the 2009 inspection that the transfer of solids to trucks resulted in solids
falling onto the floor in the headworks facility.
Solids Removal System
The installation of a solids removal system to work in conjunction with the existing grinder will
result in solids removal meeting the EPA paint test and significantly reduce air and energy
demands on the treatment plant/system.
Activated Sludge System Improvements
Upgrade Fine Bubble Aeration
Upgrade Aerobic Digester Blower System
The blowers currently provide three to four times the necessary oxygen concentration to
the aeration basins and there is no way to efficiently control this with the existing
equipment. The installation of one small blower with a variable speed motor, the
installation of variable speed motors on the existing blowers, the installation of a new
control system, and replacing the coarse bubble diffusers with fine bubble diffusers will
result in improved treatment and a significant drop in power consumption.
2. Upgrade Waste Activated Sludge (WAS) System
City of Kenai
ADEC SFY 2016
MMG Questionnaire
W WTP Upgrades — Ph.II
Upgrade Return Activated Sludge (RAS) System
The activated sludge treatment process works best when a steady low flow of sludge is
returned to the aeration basin (RAS). The pumps currently in use return too much sludge
in too short a time to the aeration basin resulting in system failures, increased
maintenance and increased energy consumption.
The WAS pumps currently in service are a progressive cavity type that requires frequent
service. Replacement with a simple centrifugal pump system would lower maintenance
costs and improve treatment efficiency by allowing a steady flow of sludge to the aerobic
digestion tank rather than large intermittent flows.
The upgrades to the RAS & WAS Systems, and the upgrades to the aeration system will
significantly improve the performance of the WWTP in terms of decreasing the costs of
aeration, improving the settleability of the sludge, and minimizing/eliminating permit
non - compliance incidents.
WWTP Building Upgrades ( + / -1,000 s.£)
The addition of a second sludge belt press, aeration improvements, and the installation of modern
control systems will require extension renovation of space within the WWTP main building.
Operations and maintenance costs will be reduced by as much as $200,000 per year as a result of
improvements constructed under this project.
City of Kenai
ADEC SFY 2016
MMG Questionnaire
WWTP Upgrades — Ph.II