The URL can be used to link to this page

Home My WebLink About2014-05-13 Beautification PacketKENAI BEAUTIFICATION COMMITTEE MAY 13, 2014 7:00 P.M. CITY HALL COUNCIL CHAMBERS AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY — a. May 14, 2013 .............................................................. ............................... Pg 3 b. September 16, 2013 ................................................... ............................... Pg 5 C. October 8, 2013 .......................................................... ............................... Pg 7 d. January 14, 2014 ........................................................ ............................... Pg 9 e. April 8, 2014 ................................................................ ............................... Pg 11 5. PERSONS SCHEDULED TO BE HEARD 6. UNFINISHED BUSINESS a. Community Tree Inventory .......................................... ............................... Pg 13 b. Volunteer Plant Day .................................................... ............................... Pg 19 C. Summer Flower Beds 7. NEW BUSINESS 8. REPORTS a. Parks & Recreation Director b. Committee Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — October 14, 2014 10. COMMITTEE MEMBER QUESTIONS AND COMMENTS 11. PERSONS NOT SCHEDULED TO BE HEARD 12. INFORMATION 13. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: SANDRA — 283 -8231 OR, BOB — 283 -8261 THIS PAGE IS INTENTIONALLY LEFT BLANK KENAI BEAUTIFICATION COMMITTEE MAY 14, 2013 - 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR CONNIE JUNG, PRESIDING MEETING SUMMARY CALL TO ORDER & ROLL CALL Chair Jung called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Members present: Chair C. Jung, L. Gabriel, S. Lovett, H. Tuttle Members absent: T. Canady, V. Pierce (excused), P. Baxter (excused) Staff /Council Liaison present: Parks and Recreation Director B. Frates A quorum was present. 2. AGENDA APPROVAL MOTION: Member Gabriel MOVED to approve the agenda and Member Lovett SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. January 8, 2013 b. April 9, 2013 MOTION: Member Gabriel MOVED to approve the meeting summaries of January 8 and April 9 and Member Lovett SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD a. Stephanie Queen, City of Soldotna Planning & Community Development Director — Soldotna's Storefront Improvement Program Ms. Queen presented information on the City of Soldotna's Storefront Improvement Program including repainting of business buildings, replacing a sign, and adding architectural details. Ms. Queen noted funding came from the capital fund which funds up to 50% of eligible projects to a maximum or $5000 each. 5. UNFINISHED BUSINESS a. Update — Community Gardens Parks and Recreation Director Frates reviewed plans for upgrades to the Community Garden, noting a local youth would install a children's garden for an Eagle Scout badge. General discussion occurred. MOTION: Page 3 of 19 Member Gabriel MOVED to recommend fees for raised bsds remain the same as garden plots at $20 and Member Lovett SECONDED the motion. There were no objections. SO ORDERED. 6. NEW BUSINESS a. Volunteer Plant Day Frates provided an overview of the schedule for the June 8 plant day, noting the event would run from 10:00 a.m. to 2:30 p.m. with a barbeque at the fire station. Frates noted the following members agreed to facilitate at the various beds: Gabriel — Blue Star Memorial Jung — Leif Hansen Memorial Park Bean Bed Tuttle — Fire Department Bed REPORTS a. Parks & Recreation Director— Frates noted anticipating another busy summer, including work on the town tree and the Veteran's Memorial and the Welcome to Kenai sign bed. b. Committee Chair— No report. C. City Council Liaison — No report. 8. NEXT MEETING ATTENDANCE NOTIFICATION — September 10, 2013 No members requested an excused absence from the September 10 meeting. 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS — None. 10. PERSONS NOT SCHEDULED TO BE HEARD — None. 11. INFORMATION a. Landscape /Site Plan — Charis Place Assisted Living Facility b. Landscape /Site Plan — City Maintenance Shop C. Landscape /Site Plan — Kenai Petrolite Renovation 12. ADJOURNMENT MOTION: Member Lovett MOVED to adjourn and Member Gabriel SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Committee, the meeting was adjourned at 8:00 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Page 4 of 19 KENAI BEAUTIFICATION COMMITTEE SEPTEMBER 16, 2013 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR CONNIE JUNG, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Jung called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Members present: Chair C. Jung, L. Gabriel, H. Tuttle Members absent: T. Canady, V. Pierce, P. Baxter, S. Lovett Staff /Council Liaison present: Parks and Recreation Director B.Frates, Mayor P. Porter No quorum was present. 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY — May 14, 2013 4. PERSONS SCHEDULED TO BE HEARD — None. 5. UNFINISHED BUSINESS — None. 6. NEW BUSINESS a. 2013 Flowerbed Review 7. REPORTS a. Parks & Recreation Director b. Committee Chair C. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION — October 8, 2013 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION 12. ADJOURNMENT Due to lack of quorum, the meeting was adjourned at 7:05 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk Page 5 of 19 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 6 of 19 KENAI BEAUTIFICATION COMMITTEE OCTOBER 8, 2013 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR PRO TEMPORE TRICIA CANADY, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Pro Tempore called the meeting to order at 7:10 p.m. Roll was confirmed as follows: Members present: Members absent: Staff /Council Liaison present: No quorum was present. 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY a. May 14, 2013 b. September 16, 2013 4. PERSONS SCHEDULED TO BE HEARD 5. UNFINISHED BUSINESS 6. NEW BUSINESS a. 2014 Flowers and Bed Designs 7. REPORTS a. Parks & Recreation Director b. Committee Chair C. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION — January 14, 2014 9. COMMITTEE MEMBER QUESTIONS AND COMMENTS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION 12. ADJOURNMENT Due to lack of quorum, the meeting was adjourned at 7:12 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk Page 7of19 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 8 of 19 KENAI BEAUTIFICATION COMMITTEE JANUARY 14, 2014 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR CONNIE JUNG, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Jung called the meeting to order at 7:15 p.m. Roll was confirmed as follows: Members present: Chair C. Jung, L. Gabriel, T. Canady Members absent: H. Tuttle, P. Baxter Staff /Council Liaison present: Parks and Recreation Director R. Frates, Mayor P. Porter No quorum was present. 2. AGENDA APPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY — a. May 14, 2013 b. September 16, 2013 C. October 8, 2013 5. PERSONS SCHEDULED TO BE HEARD 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Capital Improvement Projects — FY16, 17, 18 8. REPORTS a. Parks & Recreation Director b. Committee Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION —April 8, 2014 10. COMMITTEE MEMBER QUESTIONS AND COMMENTS 11. PERSONS NOT SCHEDULED TO BE HEARD 12. INFORMATION Page 9 of 19 13. ADJOURNMENT Due to lack of quorum, the meeting was adjourned at 7:16 p.m. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk Page 10 of 19 KENAI BEAUTIFICATION COMMITTEE APRIL 8, 2014 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS MEETING SUMMARY Due to lack of quorum, the meeting was not held. 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. ELECTION OF CHAIR AND VICE CHAIR 4. APPROVAL OF MEETING SUMMARY — a. May 14, 2013 b. September 16, 2013 C. October 8, 2013 d. January 14, 2014 5. PERSONS SCHEDULED TO BE HEARD 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Community Tree Inventory b. Volunteer Plant Day 8. REPORTS a. Parks & Recreation Director b. Committee Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — May 13, 2014 10. COMMITTEE MEMBER QUESTIONS AND COMMENTS 11. PERSONS NOT SCHEDULED TO BE HEARD 12. INFORMATION 13. ADJOURNMENT Due to lack of quorum, the meeting was adjourned at 7:05 p.m. Meeting minutes prepared by: Corene Hall, CMC, Deputy City Clerk Page 11 of 19 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 12 of 19 210 Fidalgo Avenue, Kenai, Alaska 99611 Telephone: 907 - 283 -7535 / FAX: 907 -283- ""V'��a9e wit�i a Past Gc with a Futcl Md 1111. 1 jl 1991 MEMO: KENAIALASKA TO: Beautification Committee FROM:1 Robert J. Frates, Parks & Recreation Director U DATE: March 26, 2014 SUBJECT: Community Tree Inventory Trees are an important asset to every community and provide many benefits. Creating a desirable place to live, improved air quality, and mental health are just a few examples. One of the first steps toward establishing an Urban Forest Management Plan (UFMP) is completing a tree inventory. Mr. Dodge and I have been developing a Tree Inventory Data Form that the department can use over the course of this summer and into the future. This form was developed in a manner that would allow volunteers to assist with the process. From here we will develop a spreadsheet so that data can be stored electronically. Please review the attached Tree Inventory Data Sheet for clarity and ease of use. If there is information you think we should be capturing, please let me know. Feel free to call me in advance of the meeting at 283 -8261. Attachment Page 13 of 19 j \\ City of Kenai Parks & Recreation Dept., Tree Inventory Data Sheet Survey Date: Study Area: [ ] Street (ROW) [ ] Park [ ] Facility Time: Assessor Name: Assessor Contact Info (phone/email): If you have marked the tree location from a base map provided, please give: Map Title: Tree Number on Map: Photograph? Y / N Number on Tree Tag: Tree Lac @iH @w (pva dda dwavOption): If the tree is a memorial tree (Leif Hansen Memorial Park), please provide the name on the plaque associated with the planting: Other people /business associated with the tree e.g. planted in or near ROW but not a City planted tree: Name Address Telephone Role (if known) Cottonwood, Aspen, Mtn. Ash, Spruce, Black [ ] Quaking [ ] American [ J Colorado Blue Spruce [ ] Is There an Overhead Utility Line Directly Al:ove Tree? y / N Spruce, Tree Species Mtn. Ash, Common Chokecherry, European Bird Cherry, Chokecherry, European [ ] Canada Red Cherry [ ] Mayday [ J Amur (Prunus Maacki) [ ] Spruce, Crabapple, Birch, Birch, Co. Blue Spruce [ j Malus Species [ ] Paper Birch [ ] European White (Weeping) [ j Cottonwood, Aspen, Mtn. Ash, Spruce, Black [ ] Quaking [ ] American [ J Colorado Blue Spruce [ ] Spruce, Spruce, Larch, Pine, Black [ 1 White [ j Siberian [ J Lodgepole [ ] Spruce, Pine, Cherry, Maple, Sitka [ 1 Western [ ] Purple -Leaf S. Cherry [ ] Amur [ ] Maple, Other, Unknown, Norway I 1 [ 1 [ 1 Page 14 of 19 A. DIAMETER AT BREAST HEIGHT (DBH) INCHES - aliper Method: Diameter (in): .pe Measure Method: Circumference (in) / Pi 3.14 = inches in diameter B. TREE HEIGHT Using a clinometer locate top of object through the sight. Move forward or back until the string with weight lines up with the leg of the triangle. This will be a 45 degree angle reading at this point, meaning the angle of elevation between your eye and the top of the tree is 45 degrees. At this spot, measure the distance from you to the base of the tree = (D). Measure your height to eye level = (H). Height of tree = D + H. D (ft) + H (ft) = Height of Tree (ft) Height Class = Height Class 1 = <25 feet 2 = 25 -45 feet 3 = >45 feet C. TREE HEALTH aluate overall tree health by inspecting the tree's crown, trunk, and roots. Look for exposed roots, missing bark, cay, or unbalanced foliage as signs of an unhealthy tree. Select a rating below after completing the worksheet on the other side of this form. 5 = Excellent 4 =Good 3 = Fair 2 = Poor 1 = Dead D. TREE CONDITION Health Rating (circle one): 1 Make a determination of growing condition based upon your knowledge of the site characteristics and the individual tree's growth preference (if known). Select a rating below after completing the worksheet on the other side of this form. Condition Rating (circle one): 1 Pagegi� of 19 HEALTH CLASS WORKSHEET (Section C on front page) To evaluate the condition of the tree, look at it carefully. Be sure to walk all the way around the tree and observe it from a distance when looking at the canopy. Place a check mark in the appropriate column for each potential problem area. When you have finished, complete the bottom portion of the data table to determine an overall point total for the tree. Based on the scale at the bottom of the table, circle the health class rating here and on the front of the data sheet. Problem Not Evident Very Little Moderate Extensive Trunk Missing Bark Decay Leaning Cracks Holes /Pest Damage Wounds /Injury Roots Total x 0= 0 Total x 1= Total x 2= Total x 3= Decay Cut /Damaged Crown Dieback /Dead Wood Insufficient Crown Broken Branches Lack of Balance Total # of Checks Sub - totals Total x 0= 0 Total x 1= Total x 2= Total x 3= Overall Point Total = Dead /Dying >20 Poor Fair Good Excellent 15 -19 10 -14 5 -9 0 -4 GROWING CONDITIONS WORKSHEET (Section D on front page) Place a check mark in the appropriate column for each potential problem area. When you have finished, complete the bottom portion of the data table to determine overall point total for the tree. Based on scale at the bottom of the table, circle the growing condition rating here and on the front of the data sheet. Condition Not Evident Very Little Moderate Extensive Insufficient Space Ground Cover Problems Close to Building Close to Roadway Competing Undergrowth Holes /Pest Damage Total # of Checks Sub- totals Total x 0= 0 Total x 1= Total x 2= Total x 3= Overall Point Total = Poor Fair Good <7 4 -7 0 -3 P 3 Page 6 of 19 E. Visual/ Scenic Value Visual prominence and scenic quality of the tree when viewed from within and beyond the site based on its position in the landscape and its form, condition, spatial arrangement, health and size: Low (1) — not exposed to existing public view; scenic value not important to future local urban forest Medium (2) — visually prominent location or existing exposure to public view High (3) — visually prominent landform and exposed to significant public viewing (either now and /or in the future) Visual/ Scenic Impact (circle one) I Low (1) 1 Medium (2) 1 High (3) F. Unique Species Based on the rarity or commonness of the species in the region or growing outside its normal geographic range: (1) — Common (2) — Rare Uniqueness (circle one) Common (1) Rare (2) G. Habitat Value Based on the habitat value provided by tree e.g. nesting, shelter, seeds, nectar, roosts, etc. Low (1) - Limited value; no identifiable habitat (shelter only) High (2) — High value; locally occurring food source or used for nesting Habitat (circle one) Low (1) High (2) H. Social Value Does the tree possess social context or cultural significance e.g. is there community connection to its planting or location? If so, is it documented and how is it known? Low (1) — None known High (2) —Yes (describe) Habitat (circle one) I Low (1) 1 High (2) Pg 4 Page 17 of 19 INVENTORY DATA Assessment Date: Assessor: Tree Species: Tree Location: Tree No. Year Planted (if known) DBH Tree Height Tree Health Tree Condition URBAN ASSET CHARACTERISTICS Visual / Scenic Value Unique Species Habitat Value Social Value RECOMMENDED ARBOCULTURAL ACTION [ ] Non - routine Pruning Needed (clearance, crown cleaning, co- dominant stems, etc.) [ ] Routine Pruning Needed (training, dead /dying, conflicting, diseased) [ ] Protection Needed (J Removal Needed [ ] Replant Needed [ ] Other: MISCELLANEOUS NOTES Pg 5 Page 18 of 19 IM "Vlla9e with a Past, C# with 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 illl�l 1992 MEMO: TO: Beautification Committee FROM: , Robert J. Frates, Parks & Recreation Director DATE: April 1, 2014 SUBJECT: Volunteer Plant Day The summer season is approaching and we need to select a day for our annual Volunteer Plant Day. My recommendation would be Saturday, June 7". Once again, I will coordinate use of the Fire Department's facility for check -in and the BBQ. Furthermore, we need to be thinking about any changes, if any, that need to be implemented along with flowerbed assignments. Let me know if you have any questions and please feel free to call me in advance of the meeting at 283 -8261. Page 19 of 19