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Home My WebLink About2014-05-01 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION MAY 3, 2014 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY — April 3, 2014 ............................... Pg 3 4. PERSONS SCHEDULED TO BE HEARD 5. PERSONS PRESENT NOT SCHEDULED 6. UNFINISHED BUSINESS a. Municipal Park Playground 7. NEW BUSINESS a. Community Tree Inventory .............................. ............................... Pg 7 b. Trail Construction ............................................ ............................... Pg 25 8. REPORTS a. Parks and Recreation Director b. Commission Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — June 5, 2014 10. COMMISSION QUESTIONS & COMMENTS 11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 12. INFORMATION a. Kenai Summer City Fair, May 301h —June 1 s`, 2014 ........................ Pg 17 b. Correspondence from Alaska Department of Labor Occupational Safety and Health Regarding Health & Safety Visit on February 25, 2014....... Pg 19 C. Summer Project List ........................................ ............................... Pg 33 13. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283 -8231 OR BOB -- 283 -8261 THIS PAGE IS INTENTIONALLY LEFT BLANK KENAI PARKS & RECREATION COMMISSION April 3, 2014 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR AL HULL, PRESIDING AGENDA CALL TO ORDER & ROLL CALL Chair Hull called the meeting to order at 7:05 p.m. Roll was confirmed as follows: Commissioners present: Chair A. Hull, R. Tunseth, N. Widmayer, C. Stephens, J. Jackman Commissioners absent: E. Castillo, J. Beeson (excused) Staff /Council Liaison present: Parks and Recreation Director R. Frates, Mayor P. Porter A quorum was present. 2. AGENDA APPROVAL Commissioner Tunseth requested the following additions: ADD: 7 -b Potential Dog Park Locations 7 -c Pocket Parks /Daubenspeck Park Update MOTION: Commissioner Tunseth MOVED to approve the amended agenda and Commissioner Widmayer SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — February 6, 2014 MOTION: Commissioner Tunseth MOVED to amend the minutes noting Beeson was absent from the February 6 meeting and approving the amended minutes. Commissioner Widmayer SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None. 5. PERSONS PRESENT NOT SCHEDULED — None. 6. UNFINISHED BUSINESS — None. NEW BUSINESS a. Municipal Park — Ages 2 to 5 Playground Equipment Frates gave a PowerPoint presentation and provided handouts covering the two proposals received. General discussion occurred. Page 3 of 36 Frates reported Administration recommended the package submitted by Sitelines at $40,000. Angela Cramer, Kenai — Ms. Cramer spoke in support of the project but noted some components should be replaced by something kids would be more inclined to use. MOTION: Commissioner Widmayer MOVED to support Administration's recommendation awarding the contract to Siteline for purchase of playground equipment but to hold a work session on Tuesday, April 15 at 6:00 p.m. to further discuss the proposal for the purpose of finalizing equipment selection. Commissioner Tunseth SECONDED the motion. There were no objections. SO ORDERED. b. Potential Dog Park Areas Frates gave a PowerPoint presentation that reviewed areas that could serve as dog parks. A list included Daubenspeck Family Park, fourth Avenue Park, Beaver Creek Park and property along North Spruce. Frates noted Daubenspeck Park already lends itself to a dog park area as the east end of the pond is designated a dog training area, C. Pocket Parks / Daubenspeck Family Park Frates presented several slides of property within Kenai that could be developed as pocket parks. Interest has been shown in a vacant lot on North Forest that the Rotary is willing to enhance. 8. REPORTS a. Parks and Recreation Director — Frates reported Randy Dodge started work on March 171h, noted vandalism to the spotting scope along Bridge Access Road and recent training opportunities the staff has been involved in. Commission Chair — No Report C. City Council Liaison — Mayor Porter gave an update on recent Council activities. 9. NEXT MEETING ATTENDANCE NOTIFICATION — May 1, 2014 Al Hull requested an excused absence from the May 1 meeting. 10. COMMISSION QUESTIONS & COMMENTS Widmayer inquired about the process used for public meeting notification. 11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD —None. 12. INFORMATION PARKS AND RECREATION COMMISSION MEETING APRIL 3, 2014 PAGE 2 Page 4 of 36 a. Magic Avenue 13. ADJOURNMENT MOTION: Commissioner Tunseth MOVED to adjourn and Commissioner Widmayer SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 9:15 p. M. Meeting summary prepared and submitted by: Corene Hall, CMC, Deputy City Clerk PARKS AND RECREATION COMMISSION MEETING APRIL 3. 2014 Page 5 of 36 PAGE 3 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 6 of 36 M V. 14 with a Past, G# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1IIIIi 199] MEMO* TO: Kenai Parks & Recreation Commission FROM:4 Robert J. Frates, Parks & Recreation Director DATE: April 25, 2014 SUBJECT: Community Tree Inventory Purpose of the memorandum is to inform you of the department's intention to begin the process of establishing a Community Forest Management Plan. One of the first steps toward establishing a Community Forest Management Plan is completing a tree inventory and establishing some baseline data. The following forms were developed in a manner that would allow volunteers to easily assist with the process. There may be an opportunity to collaborate with our local Boys and Girls Club this summer to accomplish much of the data gathering. Scope of work would include tree education, constructing simple clinometers (too[ to measure tree height) and performing the initial tree assessment. Attached is a draft of the proposed forms. Please let me know if you have any other thoughts or ideas about performing the tree inventory. Page 7 of 36 City of Kenai Parks & Recreation Depte Tree Inventory Data Sheet Survey Dale: Study Area: [ ] Street (ROW) [ ] Park [ ] Facility Time: Assessor Name: Assessor Contact Info phonelemai : If you have marked the tree location from a base map provided, please give: Map Title: Tree Number on Map: Photograph? Y / N Number on Tree Tag: Tree Location (provide description): If the tree is a memorial tree (Leif Hansen Memorial Park), please provide the name on the plaque associated with the planting: Other people /business associated with the tree e.g. planted in or near ROW but not a City planted tree: Name Address Telephone Role (if known) Cottonwood, Aspen, Mtn. Ash, Spruce, Black [ ] Quaking [ ] American [ ] Colorado Blue Spruce [ ] Is There an Overhead Utility Line Directly Above Tree? Y / N Tree species Mtn. Ash, Common Chokecherry, European Bird Cherry, Chokecherry, European [ ] Canada Red Cherry [ ] Mayday [ ] Amur (Prunus Maacki) [ ] Spruce, Crabapple, Birch, Birch, Co. Blue Spruce [ ] Malus Species [ ] Paper Birch [ ] European White (Weeping) [ ] Cottonwood, Aspen, Mtn. Ash, Spruce, Black [ ] Quaking [ ] American [ ] Colorado Blue Spruce [ ] Spruce, Spruce, Larch, Pine, Black [ ] White [ ] Siberian [ ] Lodgepole [ ] Spruce, Pine, Cherry, Maple, Sitka [ ] Western [ ] Purple -Leaf S. Cherry [ ] Amur [ ] Maple, Other, Unknown, Norway [ ] [ 1 [ 1 Page 8 of 36 A. DIAMETER AT BREAST HEIGHT (DBHI INCHES Caliper Method: Diameter (in): Tape Measure Method: Circumference (in) / Pi 3.14 = inches in diameter B. TREE HEIGHT Using a clinometer locate top of object through the sight. Move forward or back until the string with weight lines up with the leg of the triangle. This will be a 45 degree angle reading at this point, meaning the angle of elevation between your eye and the top of the tree is 45 degrees. At this spot, measure the distance from you to the base of the tree = (D). Measure your height to eye level = (H). Height of tree = D + H. D (ft) + H (ft) = Height of Tree (ft) Height Class = Height Class 1= <25 feet 2 = 25 -45 feet 3 =>45 feet C. TREE HEALTH Evaluate overall tree health by inspecting the tree's crown, trunk, and roots. Look for exposed roots, missing bark, decay, or unbalanced foliage as signs of an unhealthy tree. Select a rating below after completing the worksheet on the other side of this form. 5 = Excellent 4 = Good 3 = Fair 2 = Poor 1 = Dead D. TREE CONDITION Health Rating (circle one): 1 Make a determination of growing condition based upon your knowledge of the site characteristics and the individual tree's growth preference (if known). Select a rating below after completing the worksheet on the other side of this form. Condition Rating (circle one): 1 Pg 2 Page 9 of 36 HEALTH CLASS WORKSHEET (Section C on front page) To evaluate the condition of the tree, look at it carefully. Be sure to walk all the way around the tree and observe it from a distance when looking at the canopy. Place a check mark in the appropriate column for each potential problem area. When you have finished, complete the bottom portion of the data table to determine an overall point total for the tree. Based on the scale at the bottom of the table, circle the health class rating here and on the front of the data sheet. Problem Not Evident Very Little Moderate Extensive Trunk Missing Bark Decay Leaning Cracks Holes /Pest Damage Wounds /Injury Roots Total x 0= 0 Total x 1= Total x 2= Total x 3= Decay Cut /Damaged Crown Dieback /Dead Wood Insufficient Crown Broken Branches Lack of Balance Total # of Checks Sub - totals Total x 0= 0 Total x 1= Total x 2= Total x 3= Overall Point Total = Dead /Dying Poor Fair Good Excellent >20 15 -19 10 -14 5 -9 0 -4 GROWING CONDITIONS WORKSHEET (Section D on front page) Place a check mark in the appropriate column for each potential problem area. When you have finished, complete the bottom portion of the data table to determine overall point total for the tree. Based on scale at the bottom of the table, circle the growing condition rating here and on the front of the data sheet. Condition Not Evident Very Little Moderate Extensive Insufficient Space Ground Cover Problems Close to Building Close to Roadway Competing Undergrowth Holes /Pest Damage Total # of Checks Sub - totals Total x 0= 0 Total x 1= Total x 2= Total x 3= Overall Point Total = Poor Fair Good <7 4 -7 0 -3 Pg 3 Page 10 of 36 E. Visual/ Scenic Value Visual prominence and scenic quality of the tree when viewed from within and beyond the site based on its position in the landscape and its form, condition, spatial arrangement, health and size: Low (1) — not exposed to existing public view; scenic value not important to future local urban forest Medium (2) — visually prominent location or existing exposure to public view High (3) — visually prominent landform and exposed to significant public viewing (either now and /or in the future) Visual / Scenic Impact (circle one) I Low (1) 1 Medium (2) High (3) F. Unique Species Based on the rarity or commonness of the species in the region or growing outside its normal geographic range: (1) — Common (2) — Rare Uniqueness (circle one) I Common (1) 1 Rare (2) G. Habitat Value Based on the habitat value provided by tree e.g. nesting, shelter, seeds, nectar, roosts, etc. Low (1) - Limited value; no identifiable habitat (shelter only) High (2) — High value; locally occurring food source or used for nesting Habitat (circle one) Low (1) High (2) H. Social Value Does the tree possess social context or cultural significance e.g. is there community connection to its planting or location? If so, is it documented and how is it known? Low (1) — None known High (2) —Yes (describ( Habitat (circle one) Low (1) 1 High (2) Pg 4 Page 11 of 36 TREE ASSESSMENT INVENTORY DATA Assessment Date: Assessor: Tree Species: Tree Location: Tree No. Year Planted (if known) DBH Tree Height Tree Health Tree Condition URBAN ASSET CHARACTERISTICS Visual / Scenic Value Unique Species Habitat Value Social Value RECOMMENDED ARBOCULTURAL ACTION [ j Non - routine Pruning Needed (clearance, crown cleaning, co- dominant stems, etc.) [ ] Routine Pruning Needed (training, dead /dying, conflicting, diseased) [ ] Protection Needed [ j Removal Needed [ ] Replant Needed [ ] Other: MISCELLANEOUS NOTES Pg 5 Page 12 of 36 M 1"Villa9e with a Past, City with a Future" MEMO* 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 IIII�I 1992 TO: Kenai Parks & Recreation Commission FROM: 4 Robert J. Frates, Parks & Recreation Director DATE: April 25, 2014 SUBJECT: Trail Construction Purpose of this memorandum is to inform you of the department's plan for continuation of trail development this summer. Our trail goals this summer are as follows: I. Complete the Ryan's (Kill Betnu) Creek Trail. The trail segment (not on the map) needing completed extends from Airport Way heading north behind the Homer Electric Association office and Youth Detention Center. This trail will provide connectivit to Daubenspeck Family Park. Y 2. Complete a portion of the Shqui Tsatnu Creek Trail from 4th Ave. to Kenai Spur Highway. 3. Begin work on Municipal Park Trails. Attached are some maps of the various trail segments listed above. Page 13 of 36 Rvan's (Kili Betnu) Creek Trails Seement 2 Granite Point Street to Airport Way Segment 3 Main Street Loop to Granite Point Street Segment 4 Kenai Spur Highway to Main Street Loop 4 NORTH KENAI RIVER W d Segment 5 Kenai River Bluff to Frontage Road Page 14 of 36 Segment 1 Daubenspeck Family Park R r _ UI TSATNU CREEK TRAILS Segme� Redoubt Sti Birch Street Segmen 5th Avenue t 4th Avenue Semen 4th Avenue tc 2nd Avenue Segmen 2nd Avenue u North Forest Page 15 of 36 Municipal Park Trails Segment 1 South Forest to Ball Fields via North Loop Segment 2 Upper Lawn Perimeter Trail City of Kenai Master Trails Plan: Trail Corridors 10 Page 16 of 36 Segment 3 Ball Fields to South Spruce Parking Lot Segment 4 South Spruce to Old Town Kenai • • • Gin a ravi M Q 3 i -'. Al ' 1fl1 -.rya • r O cqs N w O O N O O DINA L?� O V o�H H �a v � as y %•� E axis dscm =may m R Ri TA c Page 17 of 36 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 18 of 36 THE STATE of ,LASKA April 17, 2014 GOVERNOR SEAN PARNELL Mr. Sean Wedemeyer Public Works Director ANN 2 3'�u1a Kenai City of A 210 Fidalgo Ave ob . Kenai, AK 99611 �7c Wotks Dear Mr. Wedemeyer: Department of Labor and Workforce Development LABOR STANDARDS AND SAFETY DIVISION Occupational Safety and Health 3301 Eagle Street, Strife 305 Anchorage, AK 99503.4149 Main: 907.269.4940 Toll free: 800.770.4940 Fax: 907.269.4950/269.3723 Visit Number: 61208 P4(�H�=�u-y ,qhr-'4� In response to your request, Health Consultant Colleen Cunanan conducted an Initial Health visit at your facility on 02/25/2014. During the visit, the consultant did not observe any apparent violations of the Alaska OSH regulations. We commend and thank you for your efforts in providing a safe and healthful work environment for your employees. Included with this report is a survey that we encourage you to complete and return. We look forward to hearing from you concerning our visit. This information will assist us in evaluating and improving the services we provide to employers. We encourage you to inform your employees of any action you take. This knowledge will help them to do their part in maintaining a safe and healthful workplace, and furthermore, make them aware of your concern for their welfare. Thank you for seeking our assistance. If you need any additional information, please contact our office. Sincerely, Krystyna Markiewicz Chief of AKOSH Consultation & Training Page 19 of 36 Consultation Report For Kenai City of 210 Fidalgo Ave Kenai, AK 99611 Consultation Date 02/25/2014 Request Number 53173 Visit Number 61208 Submitted By Colleen Cunanan, Health Consultant Alaska Department of Labor Occupational Safety and Health 3301 Eagle Street Suite 305 Anchorage, AK 99503 Page 20 of 36 Table of Contents 1, Executive Summary 4 2. Employer's Obligations and Rights 5 3. Evaluation of Safety and Health Management System .................. ............................... 5 4. Appendices ....... ......................................................... 7 Appendix A — Safety and Health Assessment Worksheet 7 Appendix B — Consultation & Training Services Customer Survey ................................. 13 Page 21 of 36 Request It 53173 1. Executive Summary Visit 1161208 Upon your request, Health Consultant Colleen Cunanan and Safety Consultant Bill Nickerson conducted a full service health and safety survey for the City of Kenai Parks and Recreation. This report addresses health hazards in the workplace; a separate report will address any safety hazards observed. The Parks and Recreation office is located at 410 North Willow Street in Kenai, Alaska, The Parks Division is responsible for the management and maintenance of park and open spaces and includes turf and sport field maintenance; playground maintenance; trash removal; facility and trail maintenance; management of volunteers; and stewardship of undeveloped open space. 'There are currently two employees and approximately 20 during the summer when the majority of the City's parks and open spaces are most utilized. On February 25, 2014, Colleen Cunanan and Bill Nickerson held an opening conference with Bob Frates, Parks and Recreation; Randy Parrish, Shop; Jerry Potter, Waste Water Treatment Plant; Curt Wagoner, Streets; Anthony Prior, Fire Department; Gus Sandahl, Police Department; Cora Chambers, Animal Control; Erica Shinn, Airport Terminal; Mary Bondurant, Airport Terminal; Earl Hicks, Airports Operations; Mary Jo Joiner, Library; Mary White, Library; Kayla Feltman, Public Works; Joe Beverly, Building; Rachel Craig, Senior Center; Johna Beech, Visitors and Cultural Center; Bill Leslie, Water /Sewer; Sean Wedemeyer, Public Works; and April Weber, Fire Department. The following topics were covered: The relationship between consultation and enforcement, the employer's right to limit or expand the scope of the visit, the employer's obligation to protect employees from serious health and safety hazards, the requirement of immediate correction of imminent dangers, the employer obligation to correct serious hazards, and the need to implement interim controls for serious health and safety hazards identified. The consultants met with Bob Frates and Joe Beverly on February 26, 2014, for the Parks and Recreation site visit. Parks and Recreation has an extensive written Health and Safety Plan that addresses the hazards encountered by employees, and Bob was extremely knowledgeable about the programs in place. A Hazard Communication Program is in place and employees are required to read safety data sheets (SDSs) prior to any chemical use. The employer should update this written program to be consistent with the 2012 changes to the OSHA regulation. Respirator use is neither needed nor allowed and administrative controls are in place to keep employee exposure below the TWA of 85 dBA that would require a Hearing Conservation Plan. Employees do not perform any trenching, use hoists, or enter any confined space. Job hazard analyses have been conducted to identify personal protective equipment (PPE) required for specific jobs and employees are trained on equipment and need to be signed off prior to use. The consultants then performed a walkthrough of the Parks and Recreation shop, No apparent health hazards were observed during the site review. The closing conference was held by the consultants over the phone with Sean Wedemeyer on March 3, 2014. With no apparent hazards observed, the consultants explained the employer's obligations to provide a safe and healthy workplace and made recommendations to improve the existing safety and health management system. Page 4 of 4 Page 22 of 36 Rcquest 1153173 2. Employer's Obligations and Rights Visit ;'61209 In order to use our services, employers must agree to abide by certain obligations. Employee participation is required on all on -site visits involving hazard identification. Requirements vary depending on whether or not the site has a recognized employee representative. Consultants do not issue citations or propose penalties. The employer must correct imminent danger situations immediately or remove employees from the danger area. Failure to remove employees from an imminent danger area will result in immediate referral to enforcement. The employer must correct all serious hazards in accordance with mutually agreed upon correction due dates and provide documentation of the action taken to eliminate or control the hazards; failure to do so will also result in referral to enforcement. Employers must correct all other -than- serious and regulatory hazards in a timely manner, as any uncorrected hazards found during an enforcement inspection will result in citation. Notification of correction for other - than - serious and regulatory hazards is encouraged, but is only mandatory for those employers wishing to participate in an exemption program like SHARP or Pre - SHARP. The employer does not have to post the List of Hazards since no hazards were found. 3. Evaluation of Safety and Health Management System Your safety and health programs were reviewed and discussed during our visit. Appendix A - Safety and Health Program Assessment Worksheet outlines the current status of your safety and health management system based upon your programs, interview of employees, and observations of your workplace. A safe and healthful workplace is reliant on effective management practices to ensure that hazards are identified and corrected, and effective physical and administrative protections are both established and maintained. The City of Kenai Parks and Recreation Department has a well- established safety and health management program, which includes safety meetings, self- inspections, an effective incident reporting system, and a management of change system. Written programs reviewed were thorough and covered the elements required by OSHA standards. This employer would be a good candidate for the OSHA SHARP program. A review of the OSHA 300 logs showed Kenai Parks and Recreation 2011 DART and TRC rate of 14.4 above the national industry average of 2.3 and 4.5, respectively. This escalated rate is based on the relatively low total number of hours worked for 2011 but the incident recorded did result in a broken bone and should not be discounted. Any incident resulting in injury, illness, or near miss should be thoroughly investigated to determine the root cause and that information should be communicated to employees. The no recordable cases in 2012 and 2013 are attributable to effective programs, training, and equipment provided to employees. It should be noted that maintaining DART and TRC rates below the national industry average is required to participate in SHARP. The management is actively engaged to foster a successful Safety and Health Program. Self- Page 5 of 5 Page 23 of 36 Request 4 53173 Visit Il 61208 inspections are conducted and a health and safety program audit is conducted annually. Training provided to employees is extensive and includes PPE, equipment specific operations, hazard communication, hearing conservation, and dip net fishery general orientation and safety. Employee involvement is the final piece in a successful Safety and Health Management Program. The inclusion of employees in a safety committee and having an effective system for investigating and addressing issues regarding safety and health is applauded. Based on completion of the Safety and Health Assessment, the consultant recommends the City of Kenai Parks and Recreation Department for participation in SHARP. Bob Frates is doing an excellent job administering and maintaining an effective Safety and Health Management Program. Bob should be considered a valuable resource in providing insight to other City departments as they work on program reviews and implementation. Page 6 of 6 Page 24 of 36 Rooucu ��]}7] � Visit 1161208 4. Appendices Appendix A — SafeV and Health Assessment Worksheet Safety and Health Program Assessment Worksheet Form 33 - - ---------- Request Number �3l?� ---�--------'----'T��'--`- - .Vzno 61208 1vusit Date /U2/%5/20l4 . I Number | ! --_'J 'Employer Kenai City of � . - ---_----_----__-_--`-`'_-�-- Site Location 4}0 North Willow S,, Kenai, AJI996ll 'l,qgco�U=l�o;l=No. Needs oajcu 2=Y��}��d��' ' - - - - ' ' �NE=Not Evaluated; *=Stretch �~°��`^"�� mumroo�n�o�,��=��Do«�p�� =no`�cuuxzuo�\t�/uu��ofBxceUeune ' 1; Synthesis Item Score -- -' --_ --�� --'—�'---------__ __ / Score |ixrxn] Anticipation and Detection Score - - - --'� --' - i|lazmod Prevention and Control Score / -----_ _---_-----__- _-- - |1anoinR and }:ndvatiooScore --�-- | / �--------------'-'�'---� � Administration and Supervision Score Safety and Health Training Score � '-_-----_- --_-_-_---- !Management Leadership Score ' / -�- ---'----------'--'--------------------- | i|-,nop(oyrc Participation Score �------- -�--� .� ----�--�_--' -_--- '�'__--'_-- 8ua|Srone --- / Average Score � - ' -�------ �---�- - | -- -� - __-- -_- - | Hazard Anticipation and Detection � - - --'-- --_--'�------_-_- -- / }& �`_� h��m�boba_o_a_n_d_o_u/_v_�_y_b_�_o_h_��_u_ c vu-du-_ot- r d within -c- b � yav� five (5) years | / iinnmonp: Hazard surveys conducted hyAK1}V8 and employer. �� - - ---'-----''- ------------------------ 2 liOectbzoufle|y and health self- inspection are Performed �---'regularly ---- Comments: No hazards identified during the workplace review of office and shop. �3Dffechvn surveillance of establishment hazard controls is conduct ed. Comments: Pre-equipment review required, --'--'--- ��--- � -_--_---�'_- -''-'---~ �4.&o effective hazard reporting system exists. ------------'-' - �-_-'----__-_-_-----_� _---'_--__ _ --------'----'- ----------- Page 7of7 Page 25Vf36 Score ' 25 22 |2 20 lJ: | 25 1 20� � |37. � %.]6 3 9 2 J Request# 53173 1 Hazard Anticipation and Detection Comments: .5. Change analysis is performed whenever a change in facilities, equipment, materials, or processes occurs. 'Comments: - — - -- - 16. Accidents are investigated for root causes. Comments: 7. Material Safety Data Sheets are used to reveal potential hazards associated with chemical . products in the workplace. Comments: '8. Effective job hazard analysis is performed. (Comments: — - -- - - -- ' 9. Expert hazard analysis is performed. Comments: 10. *Incidents arc investigated for root causes. Comments: Investigate near misses for root cause. Hazard Prevention and Control 11. Feasible engineering controls are in place. Comments: 1 12. Effective safety and health rules and work practices are in place. Comments: 13. Applicable OSHA- mandated programs are effectively in place. Comments: 14. Personal protective equipment is effectively used. Comments: 15. housekeeping is properly maintained. Comments: 16. The organization is properly prepared for emergency situations. Comments: 1 -1. 1 he organization has an effective plan for providing competent emergency medical care to emplovees and others present at the site. Comments: _ -_ — -�— - - -- - - Page 8 of 8 Page 26 of 36 I Visit N 81208 Score 2 3 3 3 2 Score 2 3, 2 3 2: 3 3 Request # 53173 Hazard Prevention and Control 18. *Effective preventive maintenance is performed. Comments: i 19. An effective procedure for tracking hazard correction is in place. Comments: Planning and Evaluation 20. Workplace injury/illness data are effectively analyzed. Comments; i 21. Hazard incidence data are effectively analyzed. Comments. 22. A safety and health goal and supporting objectives exist. Comments: 23. An action plan designed to accomplish the organizations safety and health objectives is in -place. Comments: Employer can work on detailed plan to maintain and improve programs. 24. A review of in-place OSHA- mandated programs is conducted at least annually. Comments: -Review annually not just to address work—place —changes. 25, *A review of the overall safety and health management system is conducted at least annually. 'Comments: Document including findings and corrective actions. Administration and Supervision 26. Safety and health program tasks are each specifically assigned to a person or position for performance or coordination. Comments: 127. Each assignment of safety and health responsibility is clearly communicated. ;Comments: 28 'An accountability mechanism is included with each assignment of safety and health responsibility. Comments: 29. Individuals with assigned safety and health responsibilities have the necessary knowledge, skills, anti timely information to perform their duties. Comments: Page 9 of 9 Page 27 of 36 Visit 1/ 61208 Score 2 I 21 Score 21 1 21 2 2 2 2 Score 21 21 Request 11 53173 Visit U 61208 Supervision Sore 30. Indio duals with assgned safety and health responsibilities have the authority to perform their i .. 3 duties. Comments: i 2 31. Individuals with assigned safety and health responsibilities have the resources to perform their 1 31 duties. 2' Comments: i 32. Organizational policies promote the performance of safety and health responsibilities. j 21 Comments: ' 33. Organizational policies result in correction of non - performance of safety and health 31 1 responsibilities. 21 'Comments: � Safety and Health Mraining Score - - '34. limployees receive appropriate safety and health training. 3, Comments: 35. New employee orientation includes applicable safety and health information. i 2 Comments: 36. Supervisors receive appropriate safety and health training. 2' - -- Comments: i 37. *Supervisors receive training that covers the supervisory aspects of their safety and health 2' 'responsibilities. Comments: 3R. Safety and health training is provided to managers. 21 �C:omments: - - -- -- -- - -- -- � 39. *Relevant safety and health aspects are integrated into management training. 1 2 j Comments: I Management Leadership Score 40. Top management policy establishes clear priority for safety and health. 3; ' Comments: - 411 Top management considers safety and health to be a line rather than a staff function. , Comments Page 10 of 10 Page 28 of 36 Kcqocs{V53]73 Visit #6l20X / |Management Leadersh ip --' --- -'-----'- --- �- �- �'�- - �'--�------_ *ov�� -�-__-'-_-_-_ -_- � 42. *Iby management provides competent safety and health staff -'-- Comments: 43. Managers ---� ---------�---�--'_ i ------------'--�--�--' — / 3! �c0000uxo#: -- | :44. Managers delegate the authority necessary for personnel to carry out their assigned s | "'"yuo� l' henbbroopunuibUitiex Comments: -_-----_--'-__--_''- . 45. Managers allocate the resources needed to��e�y«uy�oz zvg��o�'/�-- �� | |bra�boyxu�n�� "� �ou«»w:au�yund }| {-----'--- | ' ---- | � Con�ment ------ -' / | _ v� 146. Managers assure that appropriate safety and health uabdo�ivynai-- . . ___--_' --_--- ^^^~� | 31 Comments: ' ` -'- __--_-- --'-_'- - !47. Managers support fair and effective policies that promote safety and health performance. J� Co . ---'- � mm�m�� i _--------_'--'--_�---'--�__ � �48 bbnnlvrdio the ylmnnb\Qand rvao�bouof�'�n�--ol - ' yo/hxn�aocc. - safety �~^~"`""^ 2� .Cusom�n,o� �-�-------'----'----- -- / � � i| - --'--- i4YT\4/ management values employee involvement and participation �-��-ey/'$hux|\hixuc� - / '--�--�------'----�---�--� ----`'-'-- / - /Comments: ' - ---�'--'�__--_-----'-----_-_-- --- - � /__ ' - Employee Participation Score �50. There bau effective Process /o involve employees �------ and - Ui/so—� --' Comments: | --�------------'--------' '-- �51Employees are involved io organizational decision making m�- regard - to safety - and hm& ' / policy. � --'-�'-------------__--_-----_--�-- ' ---_-- Comments: ADDITIONAL EMPLOYEE INVOLVEMENT lS5DGOBS'n.il / i52. Fnnployres are involved io organizational decision making iorc'/�/o|h�nlk�a�ioun[sa/�ty� �and bua8hnsuu/crs, "-- / Comments: 53, Employees are involved in organizational decision making in regard to safety and health _----� -- _-___- Comments: Additional employee involvement bsuggested. --- Puoc ll uf|] Page 79Of36 2 0 Z Request # 53173 Employee Participation 54. limployces participate in hazard detection activities. i Comments:... 55. Employees participate in hazard prevention and control activities. Comments: 56. *Employees participate in the safety and health training of co- workers. Comments: '57, Employees participate in safety and health planning activities. Comments: 58. Employees participate in the evaluation of safety and health performance. Comments: Employee involvement in performance evaluation should be expanded. 0M13 Number: 1218 -0110 Fxpirauon Date: 10/31/2011 Visit # 61208 Score ! 3 3, 2 2 4 Persons are not required to respond to this collection of information unless it displays a currently valid OM13 control number. OSHA requires that all State On -site Consultants (Consultants) use the Revised Form 33 if they collect information in the course of their visit which would allow them to fill out a portion of the Form. Sec chapter 4, 11. of the Consultation Policies and Procedures Manual (CPPM). When the Consultation Project Manager recommends an applicant for the OSHA Safety and Health Achievement Recognition Program (SHARP), which exempts the employer from an OSHA Enforcement inspection as long as the applicant remains a SHARP site, managers must complete all Revised Form 33 information. In accordance with 29 CPR 1908.6(h)(1) and (2), consultants must preserve their confidentiality of information obtained as the result of a consultative visit which contains or must reveal a trade of secret of the employer. It is estimated that Consultants average between 10 and 30 minutes to complete the Ibrm, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing the form. The Form serves as a comprehensive evaluation tool. The information obtained ]Yom the form is used to evaluate an employer's safety and health management system. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Office of the Chief Information Officer, U.S. Department of Labor, Room N -1301 200 Constitution Avenue, Nti', Washington, DC 20210. Revised Form 33, October, 2000 Page 12 of 12 Page 30 of 36 Request I; 53173 Visit &' 61208 Appendix B — Consultation & Training Services Customer Surve An Alaska OS14 consultant was recently at your work site to provide assistance evaluating your safety and health program or conducted formal training. We would appreciate any feedback regarding this experience. Please take a few minutes to answer the statements below and return to Alaska OSH Program Manager by mail, fax or email. The mailing address is 3301 Eagle Street, Suite 305, Anchorage, Alaska 99503, fax 907 - 269 -3723 or email m a rio.averdis(alalaska.eov. Please answer the following questions regarding your rating of service provided by AK -OSH Consultation & I'mining TIMELINF,SS I. I low do you rate the timeliness of the services provided by Alaska OSH Consultation & Training Services? U Excellent 0 Good 0 Fair 0 Poor D Don't Know* Comments ACCURACY 2. I low do you rate the ability of Alaska OSH Consultation & Training Services to provide services correctly the first time? 1 Excellent 0 Good Cl Fair "i Poor I I Don't Know* Comments HELPFULNESS 3. How do you rate the helpfulness of Alaska OSH Consultation & "Training Services employees? 0 Excellent U Good 0 Fair 0 Poor U Don't Know* Comments IiXPF.R "PISS -- ------- - - - - -- 4. How do you rate the knowledge and expertise of Alaska OSH Consultation & Training Services employees'' U Excellent 0 Good 0 Fair 0 Poor I ! Don't Know' Comments AVA ILARI LITY OF INFORMATION .. I low do you rate the availability of information at Alaska OSI I Consultation & 'I raining Scrt ices? I ; Excellent 0 Good 0 Fair _i Poor it ])on'[ Know* Comments OVERALLSERVICE 6. How do you rate the overall quality of service provided by Alaska OSH Consultation & Training Services? 0 Excellent 0 Good 0 Fair 0 Poor 0 Don't Know* Comments We would appreciate any other comments or suggestions you have regarding the services provided Company Name: City of Kenai - P &R Contact Consultant: Colleen Cunanan Date • Survey respondents lacking sufficient knowledge to answer a particular question may opt out ot'that question by answering "Don't Know." Page 13 of 13 Page 31 of 36 THIS PAGE IS INTENTIONALLY LEFT BLANK Page 32 of 36