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Home My WebLink About2014-10-02 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION OCTOBER 2, 2014 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY 4. PERSONS SCHEDULED TO BE HEARD 5. PERSONS PRESENT NOT SCHEDULED 6. UNFINISHED BUSINESS a. Municipal Park Enchanted Forest Project 7. NEW BUSINESS — None 8. REPORTS a. Parks and Recreation Director b. Commission Chair C. City Council Liaison 9. NEXT MEETING ATTENDANCE NOTIFICATION — November 6, 2014 10. COMMISSION QUESTIONS & COMMENTS 11. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 12. INFORMATION — None 13. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: SANDRA -- 283 -8231 OR BOB -- 283 -8261 [PAGE LEFT BLANK INTENTIONALLY] "Wla9e with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 �III'I 1992 MEMO: TO: Parks & Recreation Commission FROM: IvRobert J. Frates, Parks & Recreation Director DATE: September 23, 2014 SUBJECT: Municipal Park — Playground Purpose of this correspondence is to inform you that Sitelines is still working on their pricing for both the 2 -5 year old equipment and the 5 -12 year old equipment as outlined in the Municipal Park Playground Equipment Upgrade Proposal — Option A. It is primarily the shipping costs they're waiting on. Sitelines representative, Gary Max, did provide a schematic for the 2 -5 year old area (attached). The current area is not large enough to accommodate all the components requested for the 2 -5 year old area. However, I did request a schematic depicting all components so that we can see what the footprint would need to look like. I should have this in time for our meeting. I can bring some pictures of custom -type equipment to the meeting that Gary had sent me. However, in my opinion the play value for these pieces look to be fairly minimal and mostly add a visual appeal or are decorative in nature, i.e., polymer bears and frogs and a concrete fish. The only exception was a moose swing (swing with polyethylene antlers) and a salmon spring rider that is in the engineering review stages. I don't have pictures of the salmon rider but is essentially a Fire Truck Spring Rider with the panels replaced with photo grade salmon- shaped panels. Approximate cost is $700. The custom polymer bears and frogs are $8,300 to $14,000 and the concrete fish $15,000, plus shipping. Thank you for your attention to this matter and please don't hesitate to contact me at 283- 8261 should you have any questions. Parks & Recreation Commission Municipal Park Playground Equipment Upgrade Proposal Option - A Discussion: The City Council has identified the need to install playground equipment at Municipal Park to accommodate children between the ages of 2 and 5. During the 02/05/14 City Council Meeting the City Manager requested that the Council allow him to request from vendors their "best deal" for 2 -5 year old equipment. The council gave the City manager the go ahead to pursue this plan and raised the allotment for equipment to $50,000. (02/05114 City of Kenai Council Meeting Minutes — G. New Business Item 10. Discussion) Two proposals were presented to the Parks and Rec Commission during our regularly scheduled meeting on 4/3114. The proposals were from two vendors; Site Lines and North -West Playground Equipment. The request for proposal was structured requesting two proposals from each vendor; "not to exceed $30K" and "not to exceed $40K." The recommendation from the City Manager and Parks & Recreation Director was to choose the Site Lines "Not to exceed $40K" proposal. The Parks and Recreation Commission agreed with the recommendation to choose Site Lines as the vendor but wanted to amend some of the items proposed in the submittal. This related discussion prompted the Commission to set up a work session (04/15/14) to identify which pieces of equipment we would suggest removing from the quote and which pieces of equipment we would suggest adding to the quote. The details below are the products of that work session. Details: Option A "Kenai's Enchanted Forest" is the preferred recommendation from the Parks and Rec Commission for the replacement and addition of playground equipment at Municipal Park. Option A includes replacement of the existing 5- 12 year old equipment and the addition of a complete 2 -5 year old playground. The commission believes that this option is financially the best long term option for the City to consider. The existing 5 -12 year old equipment has reached its useful design life (20 years) and will need to be replaced in the near future. Capitalizing on the sharing of installation costs and incorporating a matching equipment theme throughout the park are the clear benefits of this option. The parks and Recreation Commission believes that Municipal Park will only require minimal future equipment investments over the next 20 years should Option A be chosen, allowing the Council and Commission to direct their focus on the other City parks requiring attention. Cost Breakdown: Sound Station $8,403.00 Nature Discovery Play house $11,192.00 Arch Swing $5,281.00 Merry-Go-All $4,492.00 PlayLab See Saw $2,419.00 Conifer Maze $1,050.00 Jumbo Flyer $734.00 Desert Commando $718.00 Neylands Summit $27,593.00 Tilted Sky Runner $3,397.00 Subtotal $65,279.00 Shipping `Estimated at 5% of Subtotal $3,263.95 Installation "Estimated at 20% of Subtotal $13,055.80 Contingency `15% of Subtotal $9,791.85 Total $91,390.60 Notes: ' Equipment Vendor— Site Lines Park & Playground Equipment. The 2 -5 year old equipment is shown above highlighted in orange. The 5 -12 year old equipment is shown above highlighted in green. i Included Equipment: Parks & Recreation Commission Municipal Park Playground Equipment Upgrade Proposal Option - A r Ilk- ,040 dO at it Notes: All equipment would be ordered to match the Sitel-ines "Fresh" color scheme. The Picture below is included only to illustrate the "Fresh" color scheme. 1 •O \ !I Parks & Recreation Commission Municipal Park Playground Equipment Upgrade Proposal Option - B Discussion: The City Council has identified the need to install playground equipment at Municipal Park to accommodate children between the ages of 2 and 5. During the 02/05/14 City Council Meeting the City Manager requested that the Council allow him to request from vendors their "best deal' for 2 -5 year old equipment. The council gave the City manager the go ahead to pursue this plan and raised the allotment for equipment to $50,000. (02/05/14 City of Kenai Council Meeting Minutes — G. New Business Item 10. Discussion) Two proposals were presented to the Parks and Rec Commission during our regularly scheduled meeting on 4014. The proposals were from two vendors; Site Lines and North -West Playground Equipment. The request for proposal was structured requesting two proposals from each vendor; "not to exceed $30K" and "not to exceed $40K." The recommendation from the City Manager and Parks & Recreation Director was to choose the Site Lines "Not to exceed $40K" proposal. The Parks and Recreation Commission agreed with the recommendation to choose Site Lines as the vendor but wanted to amend some of the items proposed in the submittal. This related discussion prompted the Commission to set up a work session (04/15/14) to identify which pieces of equipment we would suggest removing from the quote and which pieces of equipment we would suggest adding to the quote. The details below are the products of that work session. Details: Option B is the alternate recommendation from the Parks and Rec Commission for the replacement and addition of playground equipment at Municipal Park. Option B includes replacement of the existing 5-12 year old "feature" equipment and the addition of a "feature" 2 -5 year old playground piece. The commission believes that this option is financially the best near term option for the City to consider if staying within the $50K amount is required. The existing 5 -12 year old equipment has reached its useful design life (20 years) and will need to be replaced in the near future. Capitalizing on the sharing of installation costs and incorporating a matching equipment theme throughout the park are benefits of this option. Option B would only replace the large feature pieces of equipment, requiring the City to spend additional time and money in the future on the smaller equipment. Should option B be chosen, the Commission strongly recommends that the City explore other funding options (i.e. Potential hospital donations, Daubenspeck Fund dollars, campaigning for equipment sponsors, etc.) to ensure that the overall completion of the park (large and small equipment) is realized. Cost Breakdown: Sound Station $8,403.00 Neylands Summit $27,593.00 Subtotal $35,996.00 Shipping *Estimated at 5% of Subtotal $1,799.80 installation *Estimated at 20% of Subtotal $7,199.20 Contingency *15% of Subtotal $5,399.40 Total $50,394.40 Notes: • Equipment Vendor —Site Lines Park & Playground Equipment. • The 2 -5 year old equipment is shown above highlighted in orange. • The 5 -12 year old equipment is shown above highlighted in green. Parks & Recreation Commission Municipal Park Playground Equipment Upgrade Proposal Option - B Included Equipment: Notes: All equipment would be ordered to match the Sitel-ines "Fresh" color scheme. The Picture below is included only to illustrate the "Fresh" color scheme. I H•ti KENAI MUNICIPAL PARK - OPTION 3 1 S O L I MUNICIPAL PARK see+ I,AK anneo.� ENTED BY SITELIN 150 PlayCpry Drive SE �. nmlire F . Payne AL 35867 MAX 1- 800 - 541 -08f v/ww.0ame0me.eom FORMS 00 -B-0=D '"ll- aFE &1N n,-* ITEL nes -' , W -W r ® i aFgA+ C001� OG91' W1E 16' -T1' 0 6 10 SWE t' S' Tais play Minimum Alea Regnnre The pmY eaupmenl an0 myam fi HOparebr sSeA lmmll and melnteNequlPmenl is mmpy wXM1 th applicable tive avrmdlg witSin me us�zane Total Ebvaiad Pmy Gmpnenta Draw ILIUStlW 2D1h AOA Total ElevatetlP ( $HP wle: ar lxMedM1x amleal mne IaY Doneri6 ACwssible By Ramp Requimtl Dam: for cM1ilOrena es SmMeNa br ACwsalde Design. tle)o} ell pmy aeulpnanlm a Erawin0 can Also un pkyepuipmenl Design antl N xiM ASTM F1202, F19Total EmveteEGmponenis ACcesq@ By TrRSEP 2 -5 .Il any when In mnna dwn tieve been n v j aM , F22YJ, F24)9, a Fl N 5.) Total AsressiEle GrounC level Comporiend Sfwwrl ReQUiretl Drewi 1B24'blmat ere canpliIIntwlN AST F1461 -11. WOSAZ514(Daratlel. TDmi Diff .rent T. m GmuM level ann, —.e .—d—,l cnn. — 1. M.A.S.S. is the Municipality of Anchorage Standard Specifications and are hereby incorporated into these Contrail F Documents. The contractor is responsible for checking www.muni wdoroieclmomyMblicabons cBn to ensure they have the most current version. Specifications, Drawings, and General Provisions provided by the Owner (City of Kenai) or their Agents (Engineers, Architects, or others appointed by the ally) take precendence over the M.A.S.S. ab.5 ' % 2. Contractor is responsible fiding coir logs along the sidewalk and and inlet protection system for down slope Inlets to saM EXISTINGSEG or providing T 2e S prevent run -off! sedimentation from reaching storm water inlets during construilton process. See Plans and TO REMAIN. /' K '>\ Specifications. � 3. Contractor is responsible for installation of playground Q' g equipment in accordance with manufacturer's _ 9- TTACH CHAIN TO CLOSE uXc recommendations and with CPSC and ASTM a% PRO � f M + � � AP BETWEEN POSTS nr Playground safety standards. Contractor shall refer to p J� INSTALL 12" COMPACTED ENGINEERED T� rµeE, Plans and $peC1',r4tiDn6 and referenced manufacturer WOOD FIBER THROUGHOUT PLAY installation instructions to ensure proper installation. AREA. SEE DETAIL & SPECIFICATIONS. 7 4. Contractor Is responsible for ensuring that all INSTALL SPORTROCK "SERRA" BOULDER \ j T ;� 1s' AS PER PLANS AND SPECIFICATIONS. d - playground equipment is installed with minimum fail ` I 1 _ ?�• qF Ate:_ zone areas and safety protection surfacing. INSTALL DYNAMO 'METEOR" AS PER \� NEW i '• • f PLANS AND SPECIFICATIONS. SEE . \ BENCH 1' ^ I STRIPING, TYP. - - SHEET L7.2 FOR FOOTING LOCATIONS. �_ T I � I IYP. 1 '• " " ^••• KEY: ®5 RELOCATED BENCH, �6' _ r �_ -__ - L2.7 I TIMBER EDG �• 5w��rmr SEE DETAIL 5, SHT. L2.2 \ / Y - _ __. DETAIL 4, I NG 1 Y EXISTING ASPHALT \ ' �S° g' CONNECT T IN G 4 TIMBER SHEET SEE % d' SWING F STING DETAIL 4. SHEET L2.2 � -� .'•� � a�' JF/ . - ' -' � .. SMNG SET / i _ Z m 72° ENGINEERED 4' TOPSOIL & S® \� 5' / / "y- ��,_NEW 1 %I 1. 'r k W WOOD FIBER DISTURBED AREAS \ - _. ..__ AND PLATF'ORMRSPRING TOYS 'F.._ m -+ P yy t] 1 POST &RAIL FENCE. SEE MEET Lf.2 FOR LOCATIONS. / \ W ASPHALT PAVEMENT SEE - - ",II - 4 SEE SPECIFICATIONS &DETAILS -1 \\ / t I WOOD BOLLARDS. ( C7 S, _TYP. SEE CONCRETE WHEEL STOP. TYP. I g'_ - \?y�, a /r t-2-1 I 41 ? $} LAWN SEE A4/y.. X' / COLLAPSIBLE i Z 9, .l ASPHALT WALKWAY � / BOU ARD. Z WOOD BOLLARD. - 1�.. - \ ` SEE K-6, Q p o 5.5' O.G. IYP. SEE 7I L #g CONCRETE 2 / \ i BALL WALL L2.1 DX -8g5 4' DISTURBED & SEED / / 'I I DISTURBED AREAS II SEE DETAIL I . / ID G 1. L2.4. DURING CONS ON -. � EXISTING ASPHALT ;: 7 REMAIN. PROTECT -� -EXISTING PLAYGROUND. SANG �. TRUCTI SEE DETAIL 1, SHEET LAWN AND SHRUBS ST REMAIN. L2.I IN HIS AAREAETAIL PROTECT DURING CONSTRUCTION. _ 60' 1 - -'a \ I LEVEL UNEVEN GROUND, C 120' I' / WELDED MRE FENCE, TYP. /."�.- 4' TOPSOIL & SEED S ® DISTURBED AREAS / j .LIGHT ICLE. SEE I C "'--'( ELECTRICAL SHEETS. 0" Q RELOCATED BENCH, / STRIPING, TYP. „ SEE (& L2 rI r P S ® y . - _ - .. /� 1 _ Rest Existing ,? .� C .. _ _ _ - -- 1 Cam}` 20' WOOD BOLLARD, 6' O.C.. I ......._ - PETDWASTE SIGN & BAG J ? I ASPHALT PAVEMENT TYP. SEE 2 iy g' DISPENSER. Rooms c �r 66H 4 DISTURBED AREAS \\ r�.. 17• ® ig: :�_.- _i- •__- _..____- __. -_— _ / % > k i ... it I POST & RAIL FENCE. i - 9.55' + -SEE 20: k \ \ \ e TOPSOIL & SEED %' 3 _ X DISTURBED AREAS- ' / j 120' \ EYJS11NG HYDRANT f - - _ ig•_ - -'F COLLAPSIBLE L M BOLLARD - SON iii SIGN /1 & 2 ' l..�J ,a-� -- - F 6° P.C.C. ® `�`J P SIDEWALK 1� 6° P.0 CWOOD ' EXISTING SIGN SIDEWALK -' WO BOLLARDS O SIGN z- Ay -- ___..___-- . - - -_.— L_ .L___ - 5.5' O.C.. TYP.E/2� �/ ® p GATE: EXISTING SIDEWALK 4' T EXISTING SIDEWALK EXISTING SIDEWALK 05 -29 -2012 TYPE 4 CURB TYPE 4 CURB TRAFFIC MARKING. 24' WIDE SHEET RAMP CURB & SIDEWALK WITH RAMP CURB & SIDEWALK 'NTH PAINTED CROSSWALK � � L DETECTABLE WARNING SURFACE. L� Forest DETECTABLE WARNING SURFACE. pPPRO SIGN N- -If55, ACROSS S 35.91 a SEE DETAIL 4, SHEET L2.3 S 0 Lit 11 p Avenue n t� SEE DETAIL 4, SHEET L2.3 f !'9 i Scale* SHEE T 4 of 11