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Home My WebLink About2014-08-05 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS AUGUST 5, 2014 7:00 P.M. AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY — February 4, 2014 4. PERSONS SCHEDULED TO BE HEARD 5. UNFINISHED BUSINESS a. FY15 Budget Update 6. NEW BUSINESS a. Friends of the Library b. Capital Improvements List 7. REPORTS a. Library Director b. Commission Chair C. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION — November 4, 2014 9. COMMISSION COMMENTS /QUESTIONS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: SANDRA -- 283 -8231 OR, MARY JO -- 283 -7001 Account Number Expense Description 2021 Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health & Life Insurance 0900 Supplemental Retirement 4538 Total Salaries & Benefits City of Kenai Fiscal Year 2015 Operating Budget Fund: 001 - General Fund Department: 40 - Library Five year Original FY2013 Historical Budget Amended Actual Averace FY2014 Budaet Council Increase Adopted (Decrease) % FY2015 FY2014 Dripinal Change $ 373,487 $ 327,237 $ 387,297 $ 387,297 $ 404,320 $ 17,023 4.40% - Maintenance and Operations 2021 Office Supplies 2022 Operating & Repair Supplies 2024 Small Tools/Minor Equipment 2025 Snack Bar Supplies 2026 Computer SoBware 4531 Professional Services 4532 Communications 4533 Travel & Transportation 4534 Advertising 4535 Printing & Binding 4536 Insurance 4537 Utilities 4538 Repair & Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4641 Postage 4666 Books 4667 Dues & Publications 4999 General Contingency 5041 Miscellaneous 5046 Depredation 5047 Grams to Agencies City of Kenai Fiscal Year 2015 Operating Budget Fund: 001 - General Fund Department: 40 - Library Five year Original FY2013 Historical Budget Amended Actual Averace FY2014 Budaet Council Increase Adopted (Decrease) % FY2015 FY2014 Dripinal Change $ 373,487 $ 327,237 $ 387,297 $ 387,297 $ 404,320 $ 17,023 4.40% - 4,534 12,632 12,632 13,204 572 4.53% 5,318 4,758 5,798 5,798 6,054 256 4.42% 1,512 11096 1,590 1,590 1,661 81 3.84% 76.808 68,176 79,567 79,667 83,091 3,524 4.43% - - 2,001 2,001 2,088 87 4.35% 1,191 1,655 1,526 1,526 1,234 (292) (19.13 %) 88,100 69,924 90,207 90,207 79,165 (11,042) (12.24 %) 7,625 8,682 11,117 11,117 11,277 160 1.44% 554,041 486,062 $ 591,735 $ 591,735 $ 602,084 $ 10,349 1.75% 7,246 7,051 7,900 7,900 6,900 (1,000) (12.66 %) 6,266 3,875 7,000 7,000 6,000 (1,000) (1429 %) 13,193 17,652 2,100 39,751 7,100 5,000 238.10% 7,182 5,113 3,825 3,825 3,825 - - 400 2,909 2,000 2,000 2,000 - - 12,100 11,769 8,920 8,920 9,400 480 5.38% 8,252 8,434 8,000 12,200 7,000 (1,000) (12.50 %) 546 1,530 2,000 2,000 2,500 500 25.00% 5,918 7,955 10,000 10,000 8,000 (2,000) (20.00 %) 45,676 39,748 52,460 52,460 64,640 2,180 4.16% 51,933 37,124 67,275 67,276 75,955 8.680 12.90 °% 6,431 7,034 6,900 6,900 7,400 500 7.25% - - 4,000 4,000 4,000 - - 58,447 55,282 55,000 61,600 55,000 - - 1,352 1,444 1,470 1,470 1,470 - - 800 273 1,000 1,000 11000 - - Total Matnt and Operations $ 225,742 $ 207,193 $ 239,850 $ 288,301 $ 252,190 $ 12,340 5.14% . Capital Outlay & Transfers 8061 Land - - - 6062 Buildings - - - 8063 Improvements - - _ 8064 Machinery & Equipment _ _ _ - - - 9090 Transfers Total Capital Outlay and Transfer $ - $ - $ _ $ _ $ _ $ Manager Total: If 779,783 $ 693,255 $ 831,585 $ 880,036 $ 854,274 $ 22,689 2.73% 83 Page 3 of 8 City of Kenai Fiscal Year 2015 Operating Budget Fund: 001 - General Fund Department: 40 - Library Account Number Description 2021 Office Supplies Supplies: books, jackets, covers, glue, tape etc. 2024 Small Tools and Mino[ Equipment Contingency Replacement color printer 3 replacement staff computers 1 new conference telephone 2026 Computer Software Wilson Web Online Freegal RDA Toolkit 4533 Transportation Travel for Alaska Library Assoc. Conference, and other conferences as determined necessary, Dirl-ead Meeting and Workshops includes car allowance. 4535 Printing and Binding Copier rental, paper supplies, book rebinding, Ink cartridges 4538 Repairs and Maintenance SirsiDynix maintenance Guardian Security monitoring Janitorial service Carpet cleaning Window washing Equipment repair Deep freeze maintenance CASSIE support and maintenance Computrace for laptops OCLC Dreamhost maintenance Holiday artwork 4539 Rentals McNaughton rental books/tapes /DVD Movie Licensing Postage meter 4667 Dues and Publications Professional subscription Library science reference materials Alaska Library Network Dues American Library Assoc. Dues Alaska Library Assoc. Dues 5041 Miscellaneous Library school classes, misc. 84 Page 4 of 8 Adopted 6.900 600 2,000 3,300 1,200 7,100 1,000 2,500 325 3,825 7,000 8,000 10,500 1,000 47,800 4.500 400 1,000 430 575 1,000 8,000 200 550 75,955 6,500 400 500 7,400 600 300 200 120 250 1,470 1.000 Revised Friends Summary of Findings to 7 -5 -14 This is an update from the last summary, June 30, 2014 and outlines what was reviewed at the informal meeting today with MJ, Jane, and Paul. Charitable Organization M1 is going to be responsible for the renewal. Gaming Permit This has been completed. 501 jcj 3 & Taxes Paul signed the check for $3000 to Altman, Rogers & Co. to pay for the tax preparation. Book Sale & Books in Storage This is not resolved. Kathy and Jean will be working on this. The question is whether to have a large sale or use the library entrance with the help of the Library Staff to have an ongoing sale, one pallet or partial pallet at a time. Banking Account Balances & Finances Ml related the current balances are - General: $27,184.60 Savings: $6169.29 Gaming: Closed Signature cards are not resolved. Post Office Rental The check is made out, and M1 is waiting for the invoice to arrive so we can then pay it. Next Meeting It is proposed for August 12 Tuesday at 5:30 PM. Respectfully, Paul E. TurnerPh.D. Page 5 of 8 [PAGE LEFT BLANK INTENTIONALLY] Page 6 of 8 From: Press Office ( Murkowski) Sent: Friday, July 18, 2014 9:28 AM Subject: Murkowski Nominates Alaska Libraries and Museums for National Honor NEWS RELEASE L1S"'.r—AlkMURK0WS',erY UNITED STATES SENATOR I ALASKA FOR IMMEDIATE RELEASE Contact: Matthew Felling 202.224.9301 July 18, 2014 OrJenna Mason 202.224.8069 Murkowski Nominates Alaska Libraries and Museums for National Honor Senator. "Commitment to Cultural Enrichment Deserves Widespread Recognition" WASHINGTON, D.C. — Senator Lisa Murkowski announced her nominations for the National Medal for Museum and Library Service, a prestigious award for institutions that make significant contributions to their communities. The six Alaskan libraries and museums nominated are: • The Anchorage Musetim's Dena'inao' Huch'ulyeshi (The Dena'ina Way of Living) exhibit • Haines Library • Bethels Xupiit Picirvarait Cultural Center Musetun • Dorothy P%,e Museum and Historic Town Site (Wasilla) • Fairbanks Children's Museum • Kenai Community Library Page 7 of 8 Praising these institutions, Senator Murkowski said: "These fantastic libraries and museums do great work preserving the rich culture and history of their local Alaskan communities, and deserve national recognition for their extraordinary commitment to public service," Winning institutions will be presented a monetary award and will be recognized at a Washington, D.C. ceremony. More information on the National Medal for Museum and Library Service can be found here. Note: Please do not reply to this email. This mailbox is unattended. For further information, please contact Senator Murkowski's press office at 102 - 224 -9301 or 202 - 224 -8069. Visit our website at htto: / /murkowski.senate. aov