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Home My WebLink About2014-10-01 Council PacketCITY OF KENAI NOTICE OF ORDINANCES AND RESOLUTIONS ADOPTED AT THE OCTOBER 1, 2014 KENAI CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai Council passed the following Ordinance(s) and /or Resolution(s) at the above - referenced meeting. 1. Ordinance No. 2795 -2014 — Increasing General Fund Estimated Revenues and Appropriations for Unbudgeted Costs Related to the Acquisition of Property Retained for a Public Purpose. 2. Ordinance No. 2796 -2014 — Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund, Safety Department for Purchase of Employee Safety Items. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk. Please be advised, subject to legal limitations, ordinances and /or resolutions may have been amended by the Council prior to adoption without further public notice. bandralMocngh, CM , -City Clerk Posted: October 3, 2014 ACTION AGENDA KENAI CITY COUNCIL — REGULAR MEETING OCTOBER 1, 2014 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 http: / /www.ci.kenai.ak.us A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) 'All items listed with an asterisk (') are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Kaleidoscope School of Arts and Science Students — Expressing Concern with the Amount of Trash in Storm Drains and Shqit Tsatnu Creek. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker,' thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 2795-2014— Increasing General Fund Estimated Revenues and Appropriations for Unbudgeted Costs Related to the Acquisition of Property Retained for a Public Purpose. ENACTED UNANIMOUSLY. Ordinance No. 2796 -2014 — Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund, Safety Department for Purchase of Employee Safety Items. E. MINUTES 1. APPROVED BY CONSENT AGENDA. "Regular Meeting of September 17, 2014 F. UNFINISHED BUSINESS — None G. NEW BUSINESS APPROVED BYCONSENTAGENDA. *Action /Approval —Bills to be Ratified 2. REMOVED FROM THE AGENDA. *Action /Approval — Purchase Orders Exceeding $15,000 H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee 8. Mini -Grant Steering Committee REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT INFORMATION ITEMS Purchase Orders between $2,500 and $15,000 for Council Review. Correspondence from Mayor Porter to United States Post Office District Manager Ron Haberman regarding "Adopt a Post Office." Alaska Municipal League 64th Local Government Conference Sponsorship Request. The agenda and supporting documents are posted on the City's website at www. ci. kenai. ak. us. Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -8231. Kenai City Council Meeting Page 2 of 2 October 1, 2014 OCTOBER 1, 2014 CITY COUNCIL MEETING REQUESTED REVISIONS TO THE AGENDA: ADD REQUESTED BY: B. Scheduled Public Comments • Kaleidoscope School of Arts and Science Students — Expressing Concern with the Amount of Trash in Storm Drains and Shqit Tsatnu Creek. City Clerk REMOVE G•2 New Business *Action /Approval — Purchase Orders Exceeding $15,000. Administration H. J K. L. M. N. 2. `Action /Approval — Purchase Orders Exceeding $15,000 COMMISSION /COMMITTEE REPORTS 1. Council on Aging ........................... 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee 8. Mini -Grant Steering Committee REPORT OF THE MAYOR ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk ........................... ............................Pg. 19 ..................................... I .......... ...... Pg. 21 ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments EXECUTIVE SESSION PENDING ITEMS ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review............ Pg. 27 2. Correspondence from Mayor Porter to United States Post Office District Manager Ron Haberman regarding "Adopt a Post Office... .......... ............................... Pg. 29 3. Alaska Municipal League 64t1 Local Government Conference Sponsorship Request........................................................................ ............................... Pg. 31 The agenda and supporting documents are posted on the City's website at www. ci.kenai.ak. us. Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -8231. Kenai City Council Meeting Page 2 of 2 October 1, 2014 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2795 -2014 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING GENERAL FUND ESTIMATED REVENUES AND APPROPRIATIONS FOR UNBUDGETED COSTS RELATED TO THE ACQUISITION OF PROPERTY RETAINED FOR A PUBLIC PURPOSE. WHEREAS, City Ordinance 2791 -2014 declared five parcels, Lots 12 though 16, Block 3, East Addition, Townsite of Kenai, also know as 600, 602, 604, 606 and 608 Peninsula Avenue, Kenai, Alaska retained for a public purpose; and, WHEREAS, complete acquisition costs for these parcels is estimated to be $36,535 which includes payment of delinquent property taxes, relocation assistance to current tenants, removal structures, and landscaping; and, WHEREAS, acquisition costs of these parcels was not included in the FY2015 City Operating Budget; and, WHEREAS, completion of the project will reduce future City liability related to the aged structures on the parcels and is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: That this is a non -code ordinance. Section 2: That estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of bland Balance $36,535 Increase Appropriations: City Manager- Contingency $10,000 Lands - Land 26.535 $36,535 New Text Underlined; ]DELETED TEXT BRACKETED] Page 3 of 34 Ordinance No. 2795 -2014 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this Ist day of October, 2014. ATTEST: Sandra Modigh, City Clerk Approved by Finance: �. PAT PORTER, MAYOR Introduced: September 17, 2014 Adopted: October 1, 2014 Effective: October 1, 2014 New Text Underlined; IDELETED TEXT BKAUKI•.l x.Ll Page 4 of 34 "'Villa 9e with a Past, Gc with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 To: Rick Koch, City Manager - From: Terry Eubank, Finance Director Date: September 11, 2014 Re: Ordinance 2795 -2014 The purpose of this memo is to recommend adoption of Ordinance 2795 -2014. Ordinance 2795- 2014 will provide funds for the acquisition costs associated with Lots 12 though 16, Block 3, East Addition, Townsite of Kenai, also know as 600, 602, 604, 606 and 608 Peninsula Avenue, Kenai, Alaska which was retained for a public propose by Council Ordinance 2791 -2014. These five parcels contain various structures of which three are currently residents for three renters. It is the City's intent to assist these renters in relocating to new housing. Time frame for relocation is ninety days during which the City will not be charging any rents and will provide a $1,000 moving allowance to current residents who vacate by November 30, 2014. Once vacated, the structures will be removed and the lot will be landscaped in preparation for use as a staging area during the bluff stabilization project. Total acquisition cost which include payment of delinquent property taxes, relocation assistance to current tenants, removal of structures, and landscaping is estimated at $36,535. Ordinance 2795 -2014 will provide funding for this project and will replenish General Fund Contingency already authorized for the payment of delinquent property taxes. Your support for this Ordinance is appreciated. Page 5 of 34 Cost Estimate Operations, Maintenance, Demolition & Restoration 600,6020 604, 606, 608 Peninsula Avenue Cost Item Description Unit Quantity Unit Cost Sub -Total Payment of passed due property taxes Solid Waste /Dumpster LS Month 1 4 $ 8,176.25 $ 150.00 $ 8,176.25 $ 600.00 Electrical Service (3 units x 4 months) Month 12 $ 100.00 $ 1,200.00 Natural Gas Service (3 units x 4 months) Month 12 $ 200.00 $ 2,400.00 Moving Incentive Water & Sewer Service (3 units x 4 months) EA Month 3 12 $ 1,000.00 $ 90.00 $ 3,000.00 $ 1,080.00 Demolition 600 Peninsula LS 1 $ 3,000.00 $ 3,000.00 Demolition 602 Peninsula LS 1 $ 2,000.00 $ 2,000.00 Demolition 604 Peninsula LS 1 $ 2,500.00 $ 2,500.00 Demolition 604 Peninsula LS 1 $ 2,500.00 $ 2,500.00 Demolition 604 Peninsula LS 1 $ 2,000.00 $ 2,000.00 Lanscaping /Restoration LS 1 $ 5,500.00 1 $ 5,500.00 Sub -Total $ 33,956.25 Contingecy (10 %) $ 2,578.75 Total $ 36,535.00 Page 6 of 34 MA Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2796 -2014 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $1,000 IN THE GENERAL FUND, SAFETY DEPARTMENT FOR PURCHASE OF EMPLOYEE SAFETY ITEMS. WHEREAS, Alaska Public Entity Insurance (APEI), the City's insurance provider, has awarded the City a $1,000 safety grant for the purchase of anti-slip devices for City employees; and, WHEREAS, the grant will be used to purchase ice cleats that will be made available to all City employees. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1: Form: That this is a non -code ordinance. Section 2: That estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Other Grants $1,000 Increase Appropriations: Safety - Operating & Repair Supplies $1,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 1st day of October, 2014. ATTEST: Sandra Modigh, City Clerk Approved by Finance: -4z PAT PORTER, MAYOR Introduced: September 17, 2014 Adopted: October 1, 2014 Effective: October 1, 2014 rvew text Underlined; ]DELETED TEXT BRACKETED] Page 7 of 34 "Villaye with a Past, C# with a Futur,11"M 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 1992 Telephone: (907) 283 -7535, Ext. 2361 FAX: (907) 283 -3014 MEMORANDUM \� mecityof 'll KENAI, ALASKA TO: Rick Koch, City Manager FROM: Sean Wedemeyer, Public Works Director DATE: September 11, 2014 SUBJECT: Ordinance appropriating $1,000 from a safety grant from APEI Rick, We applied for and received a grant for $1,000 from APEI to use towards the purchase of safety equipment. Upon approval of this ordinance I will purchase ice cleats and make them available to all city employees. Thank you for your attention to this matter. Page 8 of 34 KENAI CITY COUNCIL — REGULAR MEETING SEPTEMBER 17, 2014 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR PAT PORTER, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on September 17, 2014, in City Hall Council Chambers, Kenai, AK. Mayor Porter called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Mayor Porter led those assembled in the Pledge of Allegiance. 2. Roll Call There were present Mayor Pat Porter Ryan Marquis Robert Molloy Terry Bookey Mike Boyle Tim Navarre Brian Gabriel A quorum was present. Also in attendance were: * *Allison Ostrander, Student Representative Gus Sandhal, Acting City Manager Scott Bloom, City Attorney Sandra Modigh, City Clerk 3. Agenda Approval Mayor Porter noted the following requested additions to the agenda and meeting packet: • Special Order of Business — Oath of Office for Student Representative Allison Ostrander • Minutes (consent agenda) — Regular Meeting Minutes of August 20, 2014 • New Business — Appointment and Confirmation of James G. Glendening to the Harbor Commission • New Business (consent agenda) — Appointment of 2014 Precinct Election Boards Page 9 of 34 MOTION: Council Member Molloy MOVED to approve the agenda with the requested amendments proposed by Mayor Porter and requested UNANIMOUS CONSENT. Vice Mayor Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Special Order of Business New Student Representative Allison Ostrander was seated at the dais after her oath of office. 5. Consent Agenda MOTION: Vice Mayor Marquis MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Bookey SECONDED the motion. Mayor Porter opened the floor for public comment on consent agenda items; there being no one wishing to be heard, public comment was closed. There being no objections, SO ORDERED. `All items listed with an asterisk (`) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS 1. Kenai Senior Connection, Inc. —Presenting a Check to the City of Kenai from a Meals on Wheels Fundraiser. Joseph Jolly, President of the Kenai Senior Connection, Inc. presented the City a check in the amount of 18,479.86 from the Meals on Wheels Fundraiser. C. UNSCHEDULED PUBLIC COMMENTS — None D. PUBLIC HEARINGS 1. Ordinance No. 2782 -2014 — Enacting KMC 14.20.171 — Group Care Facilities, and Amending KMC 14.20.320 - Definitions, and KMC 14.22.010 - Land Use Table, to Define and Provide Zoning Regulations for Group Care Facilities. [Clerk's Note: At its August 61 meeting, Council postponed this ordinance to the September 17`h meeting. Motion to enact is on the floor.] City of Kenai Council Meeting Page 2 of 7 September 17, 2014 Page 10 of 34 As discussed at the previous meeting, Council and Administration concurred to postpone the matters of group care facilities and emergency shelters providing the new planner an opportunity to review the proposed legislation and allowing time for Council and the Planning and Zoning Commission to hold a joint work session on the topics. MOTION: Council Member Bookey MOVED to postpone Ordinance No. 2782 -2014 indefinitely; the motion was SECONDED by Council Member Gabriel. VOTE: YAY: Porter, Boyle, Bookey, Gabriel, Marquis, Molloy, Navarre, NAY: "Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. 2. Ordinance No. 2783 -2014 — Enacting KMC 14.20.172 — Emergency Shelters, and Amending KMC 14.20.320 - Definitions, and KMC 14.22.010 - Land Use Table, to Provide Zoning Regulations for Emergency Shelters that Provide Temporary Housing for Homeless and Others in Need of Safe Accommodations. [Clerk's Note: At its August 6th meeting, Council postponed this ordinance to the September 17th meeting. Motion to enact is on the floor.] MOTION: Council Member Bookey MOVED to postpone Ordinance No. 2783 -2014 indefinitely; the motion was SECONDED by Council Member Gabriel. VOTE: YAY: Porter, Boyle, Bookey, Gabriel, Marquis, Molloy, Navarre, NAY: "Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. 3. Ordinance No. 2793 -2014 — Reappropriating State Grant Funds in the Municipal Roadway Improvements Capital Project Fund to the Senior Center Improvement Capital Project Fund. Mayor Porter opened public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION: City of Kenai Council Meeting Page 3 of 7 September 17, 2014 Page 11 of 34 Council Member Molloy MOVED to enact Ordinance No. 2793 -2014; the motion was SECONDED by Council Member Gabriel. VOTE: YAY: Porter, Boyle, Bookey, Gabriel, Marquis, Molloy, Navarre, NAY: "Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. 4. Ordinance No. 2794 -2014 — Accepting and Appropriations Federal /State Emergency Management Grants for the Recovery from the 2013 October Kenai Peninsula Borough Flood. Mayor Porter opened public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION: Council Member Gabriel MOVED to enact Ordinance No. 2794 -2014; the motion was SECONDED by Vice Mayor Marquis. VOTE: YAY: Porter, Boyle, Bookey, Gabriel, Marquis, Molloy, Navarre, NAY: *"Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. E. MINUTES 1. "Regular Meeting of August 20, 2014 2. 'Regular Meeting of September 3, 2014 Minutes were approved by the consent agenda. F. UNFINISHED BUSINESS — None. G. NEW BUSINESS 1. "Action /Approval — Bills to be Ratified. Bills were approved by the consent agenda. 2. "Ordinance No. 2795 -2014 — Increasing General Fund Estimated Revenues and Appropriations for Unbudgeted Costs Related to the Acquisition of Property Retained for a Public Purpose. City of Kenai Council Meeting rage September 17, 2014 Page 12 of 34 Ordinance was introduced by the consent agenda and public hearing set for October 1, 2014. 3. *Ordinance No. 2796 -2014 — Appropriations by $1,000 in the Purchase of Employee Safety Items. Increasing Estimated Revenues and General Fund, Safety Department for Ordinance was introduced by the consent agenda and public hearing set for October 1 2014. 4. *Action /Approval — Approving the Facility Management Agreement for Ice Rink Services at the Conoco Phillips /City of Kenai Multipurpose Facility. Agreement was approved by the consent agenda. 5. Action /Approval — Purchase Orders Exceeding $15,000 MOTION: Council Member Bookey MOVED to approve the purchase orders and requested UNANIMOUS CONSENT. Vice Mayor Marquis SECONDED the motion. There being no objections, SO ORDERED. 6. Action /Approval — Travel to Juneau for Council Member Gabriel to Accompany the City Manager for the Purpose of Petitioning the Board of Fish to Conduct its 2017 Meeting on the Kenai Peninsula. MOTION: Council Member Bookey MOVED to approve Council Member Gabriel's travel and requested UNANIMOUS CONSENT. Vice Mayor Marquis SECONDED the motion. There being no objections, SO ORDERED. H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging —No report. 2. Airport Commission — September meeting was cancelled. 3. Harbor Commission — September meeting was cancelled. 4. Library Commission — No report. 5. Parks and Recreation Commission — No report 6. Planning and Zoning Commission — Second meeting of the month was cancelled and noted the new planner. City of Kenai Council Meeting Page 5 of 7 September 17, 2014 Page 13 of 34 7. Beautification Committee — No report. 8. Mini -Grant Steering Committee — No report. REPORT OF THE MAYOR Mayor Porter advised she attended the Color Run sponsored by United Way and that September's Coffee with the Mayor had approximately 30 people in attendance. ADMINISTRATION REPORTS 1. City Manager — No report. Mayor Porter requested to have a meal count break down in the monthly Senior Center reports. 2. City Attorney — advised he'd be giving a presentation for the Soldotna Rotary Club on home rule municipalities and would also be volunteering in the Early Resolution Project. 3. City Clerk — reported 16 applicants for the administrative assistant position and reminded that City Hall was an absentee voting location. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) — None 2. Council Comments Council Member Gabriel thanked the Kenai Senior Connection for their donation, welcomed Allison Ostrander, and thanked Council for approving his travel. Allison Ostrander noted the upcoming home coming event, and senior parent night. Vice Mayor Marquis welcomed new City Planner Mathew Kelley and Miss Ostrander; thanked the Kenai Senior Connection. Council Member Molloy and welcomed new City Planner Mathew Kelley and Miss Ostrander; thanked the Kenai Senior Connection. Council Member Boyle concurred with the comments of all other councilors. Mayor Porter commented on the newly painted Fire Station door. L. EXECUTIVE SESSION — None N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 7:24 p.m. City of Kenai Council Meeting Page 6 of 7 September 17, 2014 Page 14 of 34 Minutes prepared and submitted by: Sandra Modigh, CMC City Clerk "The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. City of Kenai Council Meeting Page 7 of 7 September 17, 2014 Page 15 of 34 [PAGE LEFT BLANK INTENTIONALLY] Page 16 of 34 M p p O N N (p (O O J J Q Q J J Page 17 of 34 ~ O D O W d > ) Z O H Q U LL H W J U U Z < Z Z O Of D O U t= a _ z p v W ° W N � N = Q � z •= W i W = a U W 2 m D J w � O CD U = n ° C; O w D ° LL. 'a m O "' t7 O W Z F U O W � � J J W U z O w o Z 2 w x LLI aQ > a a Page 17 of 34 [PAGE LEFT BLANK INTENTIONALLY] Page 18 of 34 Received SEP 2 3 2014 Sjptember 21, 2014 From Kenai Senior Center, Council on Aging To Mayor Pat Porter & City of Kenai City Councit Members' OF KEaP CC to Kenai City Manager Rick Koch We, as members of City of Kenai, Council on Aging are writing this letter to express our concerns and wishes for The Kenai Senior Center which belongs to the City of Kenai. #1) We believe the problem with the leak in the solarium needs to be fixed ASAP by a professional contractor. We also request the interior that was damaged by the leak be repaired and restored to its original condition. We are aware that the city has worked on it several times, so perhaps it is time to rethink how it is built. This is our number one priority. - -- #2) We believe we need ADA compliance toilets installed in both bathrooms, also upgraded stalls and new wallpaper on the walls. We have a number of older (90 +) or not so stable seniors using our facilities and it is very necessary to keep everyone comfortable and safe. #3) We believe a study should be performed to evaluate present and future needs of the Kenai Senior Center. We understand Kenai City Council will be addressing Legislative Capitol Improvement priorities. We also understand that the garage for senior vehicles is or at least has been on the list. We encourage you to Put it higher on this year's list. In the meantime we would like to be able to park our senior vehicles in the dry warm garage at the city shop. It will be better for the vehicles and much safer and better for the passengers. Other things we would at least like to talk about is the possibility of enlarging the building, perhaps - - -' getting an architect to come and check it out to see what can be done. Some of us have talked about adding an upstairs with an elevator that could be used for exercise rooms, game room, perhaps the library, other meeting room, and some extra storage. We are very grateful for our center. It is a beautiful place, we appreciate the new siding, new heated sidewalks, and boiler, the ramp at the back of the building and all the other things the city does for its seniors. Council on Aging Chair Vice Chair Person Page 19 of 34 [PAGE LEFT BLANK INTENTIONALLY] Page 20 of 34 CITY OF KENAI PLANNING & ZONING COMMISSION CITY COUNCIL CHAMBERS SEPTEMBER 24, 2014 - 7:00 P.M. CHAIR JEFF TWAIT, PRESIDING MINUTES 1. CALL TO ORDER Commissioner Twait called the meeting to order at 7:00 p.m. a. Pledge of Allegiance Twait led those assembled in the Pledge of Allegiance. b. Roll Call Roll was confirmed as follows: Commissioners present: D. Fikes, G. Pettey, H. Knackstedt, K. Peterson, N. Kiel (telephonic), J. Twait, P. Bryson Staff /Council Liaison present: City Planner M. Kelley, City Clerk S. Modigh, Planning Assistant W. Anderson, Mayor P. Porter A quorum was present. c. Agenda Approval Chairman Twait noted the following lay downs provided by Administration: • 5a: PZ14 -21, memorandums regarding revision of Plat Note No. 3 on revised preliminary plat of Shoreline Heights 2014 Addition. • 10c: Memorandum to the Commission regarding upcoming training. MOTION: Commissioner Knackstedt MOVED to approve the agenda including additional items provided by Administration and Commissioner Peterson SECONDED the motion. There were no objections; SO ORDERED. d. Consent Agenda MOTION: Commissioner Peterson MOVED to approve the consent agenda and Commissioner Fikes SECONDED the motion. There were no objections; SO ORDERED. e. *Excused Absences — None *All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Commission and will be approved by one motion. There will be no separate discussion Page 21 of 34 of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 2. *APPROVAL OF MINUTES —August 27, 2014 Approved by the consent agenda. 3. SCHEDULED PUBLIC COMMENT: (10 Minutes) — None. 4. PERSONS PRESENT NOT SCHEDULED: (3 Minutes) — None. 5. CONSIDERATION OF PLATS: a. PZ14 -21 — Revised Preliminary Original Shoreline Heights 2014 Addition, Submitted by Integrity Surveys, 820 Set Net Drive, Kenai, AK 99611. City Planner Kelley reviewed the staff report included in the packet recommending approval with the conditions outlined in PZ14 -21. MOTION: Commissioner Knackstedt MOVED to approve Resolution No. PZ14 -21 with the Staff recommendations and amendments to Note No. 3 as provided by lay down memorandums. Commissioner Peterson SECONDED the motion. Chairman Twait opened the public hearing. Public Works Director Sean Wedemeyer provided clarification on the requested amendments to the preliminary plat note No. 3 as provided in the lay down memorandums. Scott Huff Integrity Survey's Inc. outlined the amendments made to the preliminary plat map and noted that temporary cul -de -sacs could be created by a separate docuement. It was discussed that a covenant was established with a 125 set back from the top of the current bluff. MOTION TO AMEND: Commissioner Knackstedt MOVED to amend Resolution No. PZ14 -2, 5th Whereas No. 2 by inserting a second sentence to read as follows, "The developer will extend City water to serve each lot." and Commissioner Peterson SECONDED the motion. VOTE: Page 22 of 34 Planning and Zoning Commission Meeting September 24, 2014 Page 2 YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Commissioner Knackstedt MOVED to amend Resolution No. PZ14 -2, 51' Whereas, No. 2 by inserting a second sentence to read as follows, "The developer will extend City water to serve each lot. "; No. 3 by removing the second sentence in its entirety and replacing it with the following, "Individual septic systems will be required on each lot." Commissioner Peterson SECONDED the motion. VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Commissioner Knackstedt MOVED to amend Resolution No. PZ14 -2, 5'h Whereas, No. 9 to read as follows, "Surveyor shall verify that no encroachments exist. If an encroachment exists; plat will not create nor increase the encroachment." Commissioner Fikes SECONDED the motion. VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Commissioner Knackstedt MOVED to amend Resolution No. PZ14 -2, 5'h Whereas, No. 12 (a) by removing it in its entirety and amending the second sentence of No. 12 (b) by inserting, "pursuant to KMC 14.10.080 (b)" after the words, "installment agreement'. Commissioner Fikes SECONDED the motion. VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: Planning and Zoning Commission Meeting September 24, 2014 Page 3 Page 23 of 34 MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Commissioner Bryson MOVED to amend Resolution No. PZ14 -2, 5`h Whereas, No. 12 (g) by inserting a second sentence to read as follows, "Covenants addressing bluff side building setbacks will be recorded in the Kenai Recording District." Commissioner Fikes SECONDED the motion. YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Commissioner Knackstedt MOVED to amend Resolution No. PZ14 -2, 5`" Whereas, No. 12 (h) to read as follows, 'Prior to water mains being extended into the subdivision, the plans must be approved by the Alaska Department of Environmental Conservation and the City of Kenai." Commissioner Bryson SECONDED the motion. VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. MOTION TO AMEND: Commissioner Knackstedt MOVED to amend Resolution No. PZ14 -2, 51' Whereas, No. 12 (i) to read as follows, "The septic systems must be installed in accordance with the Alaska Department of Environmental Conservation regulations." Commissioner Bryson SECONDED the motion. VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. Page 24 of 34 Planning and Zoning Commission Meeting September 24, 2014 Page 4 VOTE ON MAIN AS AMENDED: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. 6. PUBLIC HEARINGS: a. PZ14 -20 — Conditional Use Permit for an unoccupied accessory structure (shed) without a main building on a residential parcel for the property known as Lot 2, Block 6, Inlet Wood Subd., Part One (1205 Portside Dr.) application submitted by Ryan Cowie, Kenai, Alaska. City Planner Kelley reviewed the staff report included in the packet recommending approval with conditions outlined in the resolution. Chairman Twait opened the public hearing, there being no one wishing to speak, the public hearing was closed. MOTION: Commissioner Peterson MOVED to approve Resolution No. PZ14 -21 with the Staff recommendations and Commissioner Fikes SECONDED the motion. VOTE: YEA: Kiel, Pettey, Peterson Fikes, Knackstedt, Twait, Bryson NAY: MOTION PASSED UNANIMOUSLY. Chairman Twait noted the 15 day appeal period to be filed with the City Clerk 7. UNFINISHED BUSINESS: None 8. NEW BUSINESS: None 9. PENDING ITEMS: None 10. REPORTS: a. City Council — Mayor Porter reported that ordinances related to emergency shelters and group care facilities were postponed indefinitely providing the new city planner an opportunity for review and input. Planning and Zoning Commission Meeting September 24, 2014 Page 5 Page 25 of 34 b. Borough Planning — no report. c. Administration — City Planner Kelley introduced himself to the Commission and discussed the upcoming planning conference. 11. INFORMATIONAL ITEMS: 12. NEXT MEETING ATTENDANCE NOTIFICATION: October 8, 2014 13. COMMISSION COMMENTS & QUESTIONS Commissioner Petty welcomed Kelly to the City. Commissioner Fikes thanked the Public Works Director for attending the meeting and providing input on the PZ 14 -21. Commissioner Knackstedt welcomed the new City Planner. Commissioner Bryson welcomed City Planner Kelley and voiced concerns about bluff erosion setbacks. 14. ADJOURNMENT: There being no further business before the Commission, the meeting was adjourned at 8:00 p.m. Minutes prepared and submitted by: Sandra Modigh, CIVIC City Clerk Page 26 of 34 Planning and Zoning Commission Meeting September 24, 2014 Page 6 3 w w ir J U 2 O U w O LL 0 O O 0 O LLY r 1H Z Q a o 0 0 O N N rq W Z m w O W F U O W M LL N O Q' O w Z o p Q' W O W w N J 2 U U Z O a U R n O O LO LO L o t.1J C6 pj _V 0 CO W m m z Z w 2 U) a_ w z = d O w a U) U LU Z Z Q O Q LL a O U � O U i- O U a O a a = ~ Ol a- § J Q w Z W w z F- a U) U U) w J w F- a O U z z w z z w O CD w U J O a O N O LL z z w O w F w LL QU) Y Q Q a w J O a U) w U Lu w a O w D LU w J O a F- w a w w a w J CY U) LL O U O x U O _w C7 O J O Z 2 U w w H Z O a z w Page 27 of 34 [PAGE LEFT BLANK INTENTIONALLY] Page 28 of 34 V I (�,J{�� o6 a future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907-283-8245 Fax: 907-283-3014 www.ci.kenai.ak.us Mr. Ron Haberman, District Manager United States Post Office 3720 Barrow Street Anchorage, Alaska 99599 -0001 Dear Mr. Haberman; September 19, 2014 For many years, the exterior grounds of our local post office has been an example of a government facility well cared for. Local nursery's and individuals would even donate flowers for everyone to enjoy. It was a pleasure to drive into the parking lot, visit with local individuals and receive excellent services. With the decrease of available funding for all United States Post Office facilities, it is very apparent the exterior grounds maintenance has taken a back seat to service to customers. This past spring, I arranged for a volunteer group to offer grounds maintenance that would uncut trees, brush, fertilize the lawn, control weeds and plant flowers. All without cost to the post office. I discussed this possibility with the postmaster, I had hoped this would be the beginning of a "ADOPT A POSTOFFICE" project. While Post Master Rivera seemed very interested, I understood that he would need to ask permission from his supervisor. I than learned, that due to liability reasons it would not be possible. How sad, for our citizens and your customers! While the grounds are free from debris, the post office is no longer an attractive facility within Kenai. If citizens can adopt highways, roads, flower beds, animal shelters, etc. why are United States Post Offices also not a possible project? I can only see positive results for your facilities, volunteers and the cities they are located in. There is nothing like local pride, we want to be part of a solution and are willing to offer our time and energy to making Kenai Post Office vibrant again. I wo be happy t�ADOPT A POST OFFICE with you, let Kenai be the first! 47 ` Pat Porter Mayor Cc: Senator Mark Begich, Senator Lisa Murkowski, Representative Don Young Page 29 of 34 [PAGE LEFT BLANK INTENTIONALLY] Page 30 of 34 Together We Are `4vMF- �NAI� S Q ecej''ed 11p14 n Alaska Municipal League Goth Annual Local Government Conference Hotel Captain Cook - Anchorage, Alaska November 19 -21. 2014 You are invited to become a sponsor at the )4th Annual Alaska Municipal League Local Government Conference The Annual Conference is a three -day meeting bringing together more than 400 local municipal ')fficials, including mayors, borough assembly and city council members, municipal managers, administrators, attorneys and other appointed officials and municipal staff. Also invited are state legislators, state commissioners and other state and federal agency personnel. The Annual Conference allows members and other municipal officials to share experiences and discuss current local, regional and national trends affecting their communities. Sponsorship of the Conference allows you to: • Reach over 400 city and borough elected officials and municipal staff at one Conference • Increase visibility for your company • Participate in sponsored events • Develop and maintain contacts with elected officials and municipal staff Why Your Support Is Important Your financial assistance through sponsorship of the Conference permits the Alaska Municipal League to keep expenses affordable for even the smallest Alaska municipalities. Our range of sponsorship participation levels provides your organization with flexible opportunities to support important Conference events - along with optimum visibility and name recognition for your firm. Two types of sponsorships are available: General sponsorships to support overall conference activities and Sponsorship of specific events. Page 31 of 34 Sponsorship Agreement 14 A u al Conference November 19 -21, 2014 -- Hotel Captain Cook — Ancorage, AK 20 nn Alaska Municipal League -217 2nd St. Suite 200 Juneau, AK 99801—P:907-586-1325 F:907- 463 -5480 Please Print or Type Company /Organization: (Please print exactly as name should appear in the program and on signage) Contact Name: Title: Address: City: Phone: E -mail Address: Authorized Signature:_ Amount Enclosed: $ — Card Number: Cardholder's Name: _ Cardholder's Signature: State: `M (All additional information will be e- mailed to this address) Billing Address (if different from above): City: Sponsorship Level: O Gold - $10,000 O Silver - $5,000 Zip: Method of Payment: ❑ Check (payable to Alaska Municipal League) ❑ Visa ❑ MasterCard Expiration Date: 3 -Digit Authorization Code: Cardholder's Phone: State: O Bronze - $2,000 O Supporting - up to $1,000 Zip: amount Sponsorship of specific events: (AML has specific events that may be linked to your sponsorship according to amount, these are listed below, please check one if you would like your company's name linked to that event.) • Opening Day Luncheon $6,000 O Annual Banquet Entertainment $1,000 • Thursday Luncheon $6,000 0 Friday Annual Meeting Breakfast $4,000 • Thursday Evening President's Reception $7,000 O Daily Coffee Service (4 avail.) $750 • Annual Awards Banquet $10,000 O Daily Snack Service (4 avail.) $750 I,. and those listed. Contact Shawn Myers for innovative The League also invites you to propose other sponsorshi ps y ways to get your message to municipal government officials in Alaska. Call (907) 586 -1325 or e-mail shawn@akml.org for more information. Also, visit our web site at www.akml.org for conference updates. Page 32 of 34 2014 Alaska Municipal League Annual Conference sponsorship Benefits Level of Participation Gold Silver Bronze Supporting Introduction and Podium time at 2014 AML $10,000 $5,000 $2,000 up to $1000 Annual Conference Yes I I Full page advertisement in the 2015 AML Municipal Officials Directory A year AML Associates Membership Yes Yes (applys to new Associates only) Full color logo in 2014 AML Annual Conference Yes Yes Program ('deadline date October 10th) Exhibitor Booth including one free Yes Yes registration to all events at the 2014 AML Annual Conference 7pportunity to place one pre - approved promo- Yes Yes tional item in conference bags A link to your website posted on the AML web - Yes Yes site through calendar year 2015 Display of corporate logo at the 2014 AML An- Yes Yes Yes nual Conference (banner and slide show) Listing in the 2014 AML Amoral Conference Yes Yes Yes Yes Program Company name, logo and link included on con- ference Yes Logo BL Yes Logo & Yes Yes section of AML website Logo Name Free Copy of 2014 Municipal Officials Directon- Web Link Web Link Onl Public recognition of sponsorship during Yes Yes Yes Yes Opening General Session List of delegates pre- registered for the 2014 Yes Yes Yes Yes AML Annual Conference Yes Yes Yes Yes Page 33 of 34 Page 34 of 34 NOTICE OF PUBLIC HEARING OCTOBER 1, 2014 CITY OF KENAI COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai will conduct a public hearing on the following Ordinance(s) and /or Resolution(s) on the above -noted meeting date. 1. Ordinance No. 2795 -2014 — Increasing General Fund Estimated Revenues and Appropriations for Unbudgeted Costs Related to the Acquisition of Property Retained for a Public Purpose. 2. Ordinance No. 2796 -2014 — Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund, Safety Department for Purchase of Employee Safety Items. The public hearing will commence at 7:00 p.m., or as soon thereafter as business permits, in the Kenai City Council Chambers, 210 Fidalgo Avenue, Kenai, Alaska, 99611. All interested persons are invited to attend the meeting and participate in the public discussion. Written comments may be sent to the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk and will be available at the meeting for public review. Please be advised, subject to legal limitations, ordinances and /or resolutions may be amended by the Council prior toad pf i,1Ni h r her public notice. Sandr odig , CM , City Clerk Posted: September 26, 2014 Published on The City of Kenai (http://www.ci.kenai.ak. us) Home > Scheduled Public Comment Request > Webform results > Submission #50 vMvl II OO VI I II IIU11I Id LIUI1 Form: Scheduled Public Comment Request t,t Submitted by Anonymous (not verified) Tuesday, September 23, 2014 - 7:56am 74.123.241.189 Name Kaleidoscope School of Arts and Science Students Mailing Address 249 N. Forest Drive Kenai, Alaska 99611 Residence Address 249 N. Forest Drive Kenai, Alaska 99611 Daytime Phone 907 - 283 -0804 Brief description of topic The 3rd and 4th grade students have shown concern for the amount of trash in storm drains and Shqit Tsatnu Creek and would like to raise awareness by more clearly identifying the storm drains. Preferred meeting date 10/01/2014 Will electronic equipment be used for your presentation? Yes Will you provide personal equipment No Choose any City equipment that will be needed • Laptop • Projector Today's date 09/23/2014 Please type your initials to confirm the submission ks Links: [11 http: / /www.ci. kenai. ak. us / government / departments /cityclerk/commentrequest 9%>//� `��% .Z. E4l,C` A C�C.��c .�S /I�FJ r` /�: /C',/lCrp✓ ioI S1 y /r W tL'✓c.iG lilac` Tje„� OFF /CF eC�j,jed SEP 19101 f 4lzll TELEPHONIC PARTICIPATION FORM As required by KMC 1.15.130, submission of this com ted form to the Kenai, City Clerk, declares that circumstances prevent my physical attendance i the C-�6/t L , 0 (-1 Council Meeting and I choose to participate in that meeting via telephone. NAME: 9Ti L LG �0 DATE OF SUBMISSION: I ZO I 17 [If reasonably practicable, notification to erk shall be at least seven (7) days prior to a council meeting, but not less than forty-eight (48) hours in advance of the meeting the member proposes to attend by telephone (KMC 1.15.130(c).] Is the telephonic participation pursuant to: ((b� 0 L_ One o o meetings allowed by teleconference during the twelve -month period starting November of a ch year (KMC 1.15.130(n); or, One of two additional meetings in a twelve -month period because I am physically unable to attend the meeting due to the need for extended medical care and treatment of a member or members of my immediate family (KMC 1.15.130(o). PHYSICAL LOCATIOrl FROM WHERE I WILL BE TELEPHONICALLY PARTICIPATING: C U(5 L& FACILITY INFORMATION: Telephone Number: a5 2 - 3s l� Fax Number: Room Number: % PHONE NUMBER FOR TELEPHONIC CONNECTION: NOTES: v d b u 1(0 G , cp US CLERK'S OFFICE USE O Date Received: Information Distributed to Council Members: SE Z� 2014 Teleconference Operator Used c`�' OF KEEP