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HomeMy WebLinkAbout2014-12-11 Council on Aging PacketCOUNCIL ON AGING MEETING DECEMBER 11, 2014 KENAI SENIOR CENTER 4:30 P.M. AGENDA 1. CALL TO ORDER 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY- • May 8, 2014 • July 10, 2014 • September 11, 2014 • November 13, 2014 4. PERSONS SCHEDULED TO BE HEARD 5. UNFINISHED BUSINESS a. Survey Report 6. NEW BUSINESS a. Proposal of Duties of Council on Aging b. Review By -Laws 7. REPORTS a. Senior Center Director b. Council on Aging Chair c. City Council Liaison 8. NEXT MEETING ATTENDANCE NOTIFICATION — January 8, 2014 9. QUESTIONS & COMMENTS 10. PERSONS NOT SCHEDULED TO BE HEARD 11. INFORMATION — None 12. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: SANDRA -- 283 -8231 OR RACHAEL -- 283 -8212 [PAGE LEFT BLANK INTENTIONALLY] COUNCIL ON AGING MEETING MAY 8, 2014 — 4:30 P.M. KENAI SENIOR CENTER CHAIR MARK NECESSARY, PRESIDING MEETING SUMMARY CALL TO ORDER Chair Necessary called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members Present: Chair M. Necessary, V. Geller, J. Hollier, B. Osborn, F. Walters Members Absent: M. Milewski, L. Nelson, K. Rogers Staff /Council Liaison Present: Senior Center Director Craig, Councilmember Marquis A quorum was present. 2. AGENDA APPROVAL Member Osborn MOVED to approve the agenda and Member Walters SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — February 13, 2014 Member Osborn MOVED to approve the meeting summary of February 13, 2014, and Member Geller SECONDED the motion. There were no objections. SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD - None 5. UNFINISHED BUSINESS a. New Goals - 2014 Director Craig noted that the Committee had met most of its goals for 2014 and noted the following areas needing attention: 1. There is a continuing need for more iPad and computer classes as they are popular with seniors. 2. Sign language courses should continue and be encouraged. 3. A walking program was needed. 4. It may be time to split the weight resistance training classes into two. Member Geller suggested checking out `older" movies from the library. Other members suggested adding a walking program and additional computer classes to the 2014 goals. Member Geller MOVED to accept the 2014 Goals with the additions recommended above and Member Osborn SECONDED the motion. There were no objections. SO ORDERED. b. Riders Information Sheet Page 2 of 15 Member Geller MOVED to approve the Riders Information Sheet and to include it in the June Newsletter; Member Osborn SECONDED the motion. There were no objections. SO ORDERED. 6. NEW BUSINESS a. Senior Center Renter Agreement/Policy Following discussion regarding the definition of a regular member and a senior rental, the Director was directed to prepare a written policy based on the discussion and to bring the policy back to the Council for review and action. 7. REPORTS a. Senior Center Director – Director Craig reported on the following projects: 1. Ice Melt /Boiler 2. Siding Project 3. United Way presentation b. Council on Aging Chair – None. C. City Council Liaison – Council Member Marquis noted that the City Council had conducted a work session on the FY2015 budget. 8. NEXT MEETING ATTENDANCE NOTIFICATION -June 12, 2014 Member Walters requested an excused absence from the June 12 meeting. 9. QUESTIONS & COMMENTS Member Osborn commented on the absence of three members and asked when they could be replaced if they continued to be absent from meetings. Director Craig noted that all three were excused absences. 10. PERSONS NOT SCHEDULED TO BE HEARD —None. 11. INFORMATION 12. ADJOURNMENT Member Geller MOVED to adjourn and Member Hollier SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Council, the meeting was adjourned at 6:00 p.m. Meeting summary prepared and submitted by: Linda S. Murphy, Temporary Deputy Clerk Page 3 of 15 COUNCIL ON AGING MEETING JULY 10, 2014 — 4:30 P.M. KENAI SENIOR CENTER CHAIR MARK NECESSARY, PRESIDING MEETING SUMMARY CALL TO ORDER Chair Necessary called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members Present: Chair M. Necessary, V. Geller, J. Hollier, A. Meeks, M. Milewski, L. Nelson, B. Osborn, F. Walters Members Absent: None Staff /Council Liaison Present: Senior Center Director Craig, Mayor Porter A quorum was present. 2. AGENDA APPROVAL Member Osborn MOVED to approve the agenda and Member Geller SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — Not Available 4. PERSONS SCHEDULED TO BE HEARD - None 5. UNFINISHED BUSINESS a. Senior Center Renter Policy /Active Senior Rental Policy After discussing the policy as presented, it was a consensus of those present to consult the City Attorney before moving forward with the rental policy. Members expressed concerns regarding the rental rate (too high) and a proposal to charge less for regular members who wished to rent the facility. Member Geller MOVED to instruct the Director to consult with the City Attorney regarding the renter policy; Member Nelson SECONDED the motion. There was no objection. SO ORDERED. 6. NEW BUSINESS - None REPORTS a. Senior Center Director — Director Craig reported that the July 4 fundraiser had been a great success. She noted that the center would be receiving the same amount in Borough grant funds this fiscal year and that the United Way donation was nearly $700.00. b. Council on Aging Chair — None. Page 4 of 15 C. City Council Liaison — Mayor Porter, standing in for Council Member Marquis, suggested that the Council on Aging support having an architect make recommendations to the City Council regarding the possibility of expanding the senior center to better utilize the space. 8. NEXT MEETING ATTENDANCE NOTIFICATION - August 14, 2014 9. QUESTIONS & COMMENTS - None 10. PERSONS NOT SCHEDULED TO BE HEARD Mayor Porter stated that the Council should consider not renting the facility. 11. INFORMATION 12. ADJOURNMENT Member Osborn MOVED to adjourn and Member Geller SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Council, the meeting was adjourned at 6:00 p.m. Meeting summary prepared and submitted by: Linda S. Murphy, Temporary Deputy Page 5 of 15 COUNCIL ON AGING MEETING September 11, 2014 -4:30 P.M. KENAI SENIOR CENTER CHAIR MARK NECESSARY, PRESIDING MEETING SUMMARY CALL TO ORDER Chair Necessary called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members Present: Chair M. Necessary, V. Geller, J. Hollier, A. Meeks, , L. Nelson, B. Osborn, F. Walters Members Absent: M. Milewski Staff /Council Liaison Present: Senior Center Director Craig A quorum was present. 2. AGENDA APPROVAL Member Geller MOVED to approve the agenda and Member Nelson SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — Not Available 4. PERSONS SCHEDULED TO BE HEARD - None 5. UNFINISHED BUSINESS a. Senior Center Renter Policy /Active Senior Rental Policy Members agreed to accept the rewritten rental policy as presented. b. Discussion Concerning letter to council Members agreed to write a letter pertaining to capital improvements for the Senior Center. 6. NEW BUSINESS - None 7. REPORTS a. Senior Center Director — Director Craig reported a need for COA members. Preparing for Mystery Dinner Theater and the craft room floor will be replaced in October. b. Council on Aging Chair— None. C. City Council Liaison — Not Present 8. NEXT MEETING ATTENDANCE NOTIFICATION - October 9, 2014 9. QUESTIONS & COMMENTS - None 10. PERSONS NOT SCHEDULED TO BE HEARD- None Page 6 of 15 11. INFORMATION 12. ADJOURNMENT Member Osborn MOVED to adjourn and Member Nelson SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Council, the meeting was adjourned at 5:30 p.m. Meeting summary prepared and submitted by: Linda S. Murphy, Temporary Deputy Clerk Page 7 of 15 COUNCIL ON AGING MEETING NOVEMBER 13, 2014 — 4:30 P.M. KENAI SENIOR CENTER CHAIR MARK NECESSARY, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Necessary called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members Present: Chair M. Necessary, V. Geller, J. Hollier, A. Weeks, , L. Nelson, B. Osborn, M. Milewski, V. Hallmark Members Absent: F. Walters Staff /Council Liaison Present: Senior Center Director Craig A quorum was present. 2. AGENDA APPROVAL Member Osborn MOVED to approve the agenda and Member Geller SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — None 4. PERSONS SCHEDULED TO BE HEARD Mayor Porter addressed the Council on Aging letter sent to City Council. 5. UNFINISHED BUSINESS a. Discussion Concerning Letter to Council Council Liaison Bob Molloy spoke about Council on Aging's letter to Council and discussed concerns with legislative priorities. b. Capital Improvement Projects Council Liaison Molloy and Council discussed Capital Improvement Projects including • Senior Center atrium renovation Storage facility for Senior Center vans 6. NEW BUSINESS a. Surveys Director Craig stated surveys had gone out to the Home Meal clients, Conjugate Meal clients and Transportation. Results of surveys are being tallied and will report results at next meeting. 7. REPORTS Page 8 of 15 a. Senior Center Director — Director Craig compared the NTS Grant and Choice Waiver to Borough funding. b. Council on Aging Chair— None. C. City Council Liaison — Council Liaison Molloy stated Virgina Hallmark had been appointed to Council on Aging and thanked Ryan Marquis for his Liaison services to the Council. 8. NEXT MEETING ATTENDANCE NOTIFICATION — December 11, 2014 9. QUESTIONS & COMMENTS Al Walters suggested a review of By Laws and Duties & Powers concerning Council on Aging and requested the City Manager and City Attorney be present at the next meeting. 10. PERSONS NOT SCHEDULED TO BE HEARD- None 11. INFORMATION- None 12. ADJOURNMENT Member Weeks MOVED to adjourn and Member Nelson SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Council, the meeting was adjourned at 5:30 p.m. Meeting summary prepared and submitted by: Amber McGlasson, Deputy Clerk Page 9 of 15 1.90.110 Commission on Aging (a) Duties and Powers: (1) As requested by the Council and/or Administration, develop, adopt, alter, or revise subject to approval by the City Council, a master plan for the operation of the senior center and senior citizen programs fbr the City of Kenai; (2) Submit annually to the City Manager, not less than ninety (90) days subsequent to the end Of the preceding budget year, a list of the recommended capital improvements which, in the opinion of the Commission, are necessary or desirable to'be constructed during the forthcoming three (3) year period. Such list shall be arranged in order of preference, with recommendations as to which projects shall be constructed In which year; (3) Make recommendations regarding any matters related to the needs of the senior center and senior citizen programs; (4) Serve as the liaison between the public and the City Council in regards to the needs of the elderly in the area; (5) Work closely with the programs which enable the continued independence of the senior citizens; (6) Shall act in an advisory capacity in the selection of the Senior Center Director. (b) Membership The Commission shall comprise of nine (9) members and over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City and shall be sixty (60) years of age or older. No employee of the City is eligible for membership and no more than one member poi' house hold Is permitted. (c) Time and Place of Meetings 14 �Vr""`' All meetings of the commission will be held at the Senior Center beginning MZ. 00.m. CJ G Page 10 of 15 [PAGE LEFT BLANK INTENTIONALLY] Page 11 of 15 F' BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING KENAI, ALASKA The members of the Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by -laws and rules of procedure as its guidelines in all future operations. The mission of the Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make -up will be set forth under Article I, Section 3. The adoption of these by -laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by -laws and further, by adoption of these by -laws and rules, the previously existing Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council shall have a membership of nine (9) members. Over one -half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. 3. There shall be a nine - member Council on Aging appointed by the Mayor of Kenai. Five (5) members will be chosen from senior citizens who participate in the senior citizen programs sponsored by the City of Kenai. More than one -half of the Council on Aging members shall be participants of City of Kenai sponsored senior citizens' programs. The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center, BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 1 Page 12 of 15 b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article n ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51% of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Article III MEETINGS Regular meetings shall be held monthly on the second Thursday of the month at the Senior Center. There shall be one annual meeting held in January of each year with fifteen days' notice given to all members of the Council. Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre - knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non- members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM A majority of the current membership shall constitute a quorum for the transaction of all business. BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 2 Page 13 of 15 Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected for one -year terms at the annual meeting. There shall be a Chairperson and Vice - Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Council on Aging; 3. Upon request of the City of Kenai; or 4. If the member is absent, without the body excusing the absence for good cause, from more than one -half of all the meetings of the Council on Aging, regular and special, held within any period of three (3) consecutive calendar months, the member shall thereupon cease to hold the seat. A member may not have more than three (3) excused absences during a twelve -month calendar year. The term of each appointed member of the Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three - year period. Article IX HONORARY MEMBER APPOINTMENT When a member is no longer able to actively participate on the Council on Aging, the remaining membership may, by majority vote, request the Mayor to appoint the non- active member to the Council on Aging as an honorary member. The honorary member would be a non - voting member. BY-LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 3 Page 14 of 15 Article X VOLUNTEERS Volunteers wishing to serve upon committees established by the Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article XI RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. :��cexx,r ,txxt At a regular meeting of the Council on Aging, Kenai, Alaska, the amended by -laws and rules of procedures were adopted as the official by -laws and rules of procedure by a majority vote of a quorum of the members present on November 13, 2008. Z ✓L� Joanna Hollier, Chair, Council. on Aging Pat Porter, Mayor (Approved by Kenai City Council, November 19, 2008) BY -LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 4 Page 15 of 15