HomeMy WebLinkAboutResolution No. 2015-01Suggested by: Administration
CITY OF KENAI
RESOLUTION NO. 2015 -01
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING AN
AGREEMENT FOR FIRE SYSTEMS TESTING INSPECTION AND MONITORING.
WHEREAS, the following bids were received on December 30, 2014;
Item Description
GMW
Taylor
Yukon
Kachemak
BASE BID 1 Schedules A -F TOTAL
$70,529.70
$78,755
$132,560
$126,116
Additive Alternate 1 Schedule G -
Library Monitoring
$3,300
$6,280
$11,711
$9,100
BB +AA1
$73,829.70
$85,035
$144,271
$135,216
Additive Alternate 2 Schedule H -
Rec Center Monitoring
$3,300
$6,280
$11,711
$9,100
BB +AA1&2
$77129.70
$91,315
$155,982
$144,316
Additive Alternate 3 Schedule I -
Generator Building Monitoring
$3,300
$5,780
$7,334
$9,100
BB +AA1 -3
$80,429.70
$97,095 1
$163,316
$153,416
And,
WHEREAS, GMW Fire Protection Inc. is the lowest responsive bid; and,
WHEREAS, the recommendation from City Administration is to award the contract to
GMW Fire Protection Inc. for the base bid and additive alternates one, two, and three
for the total approximate cost of $80,429.70 for five years; and,
WHEREAS, award to this bidder would be in the best interest of the City; and,
WHEREAS, sufficient monies are appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the five year agreement for the FIRE SYSTEMS TESTING INSPECTION
AND MONITORING be awarded to GMW Fire Protection Inc. for the approximate
amount of $80,429.70.
PASSED BY THE COUNCIL OF THE CITY OF WS , this 7th day
JANUARY, 2015. !' '
PAT PORTER, MAYOR
6
Sand cdigh, Ofty Clerk
Approved by Finance:
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KENALALA SKA
"Village with a Past, C# with a Future"
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: (907) 283 -7535, Ext. 236 / FAX: (907) 283 -3014
MEMORANDUM
TO: Rick Koch, City Manager
FROM: Sean Wedemeyer, Public Works Director 5l "�Y1/
DATE: December 30, 2014
SUBJECT: Award of an agreement for fire systems testing, inspection, and
monitoring
Rick,
This memo is in support of the resolution awarding a five year agreement for the fire
systems testing, inspection, and monitoring for the approximate amount of $80,429.70 to
GMW Fire Protection, INC.
The base bid includes fire alarm panel monitoring, and testing and inspection of the fire
alarms, sprinkler systems, kitchen hoods, and fire extinguishers. It also includes an
allowance for miscellaneous items to be furnished and installed if found defective or out
of date during the annual inspections, e.g. fire alarm panel batteries. This allowance
enables us to efficiently remediate common and inexpensive issues discovered during
the inspection at a competitively bid price.
The additive alternates add three facilities to this procurement that historically have been
sole sourced to different contractors. These facilities have proprietary panels that could
only be serviced and monitored by the manufacturers' representative. This award
consolidates all of the City's fire alarm panel monitoring into one contract.
Another change from previous agreements for these services, proposed by Dan
Castimore, is the transfer of responsibility for providing communication equipment and
telephone lines from the City to the Contractor. As a result of offering a five year
contract the low bidder was able to spread out the cost of providing new equipment over
the term of the contract, resulting in significant savings to the City. We will no longer
own, pay for, administer, or maintain telephone lines and communications equipment for
fire alarm panels.
I recommend this award. Thank you for your attention to this matter.