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2015-01-21 Council Packet
COUNCIL MEETING CLOSEOUT TASK LIST Meeting: January 21, 2015 /Trim and publish meeting audio /video in Granicus ✓ Create Action Agenda ✓ Hang hard copy on the official bulletin board Upload a copy to the webpage Forward link via email to all employees, Council Members, Student Rep sentative, Kenai Borough Assembly Representative / Place a copy in the meeting file Process Le islation V Sign and seal adopted legislation Amend necessary legislation for the Mayor's signature ✓ Scan adopted legislation into Laserfiche as a TIF (be sure to include supporting material provided as a lay down with the scanned and filed copy) � Forward via email, using Laserfiche, adopted legislation to its specific department ✓ Forward via email a copy of all adopted legislation to Robin in fi�n�� n�ce -'-l� Forward adopted ordinances which amend KMC to Jacqueline in le al, both a signed PDF copy and original in word format Distribute adopted legislation to individuals as outlined in the document or as requested by council or administration (i.e. Governor, Senat9r, etc.) / ✓ File the original adopted legislation and supporting documents y Process Paq et Documents V/ Stamp all items accordingly (i.e. "Approved by Council', Reviewed by Council', 'Referred ") ✓ Return originals to its specific department Upload approved meeting minutes to website, scan into Laserfiche and file original Other Complete "Notice of Passed Ordinances and Resolutions" with affixed seal and hang on the official bulletin board. Place original in meeting file ✓ Complete the ordinance and resolution indexes accordingly VDraft meeting minutes Create draft agenda for next meeting �✓Jpdate Council Attendance Record ✓✓ lace copy of completed checklist in meeting file folder Scan folder into Laserfiche and file XACOUNCIL \FORMS Revised 03/10/14 -SM CITY OF KENAI NOTICE OF ORDINANCES AND RESOLUTIONS ADOPTED AT THE JANUARY 21, 2014 KENAI CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai Council passed the following Ordinance(s) and /or Resolution(s) at the above - referenced meeting. 1. ENACTED UNANIMOUSLY. Ordinance No. 2810 -2015 — Increasing Estimated Revenues and Appropriations by $6,500 in the Airport Fund and in the Airport Improvement Capital Project Fund for the Security Camera Replacement Project. 2. ADOPTED UNANIMOUSLY. Resolution No. 2015 -02 — Pertaining to the Authorized Investments of, the Investment Allocations of, and Establishing Appropriate Benchmarks to Measure Performance of the City's Permanent Funds. 3. ADOPTED UNANIMOUSLY. Resolution No. 2015 -03 — Amending its Comprehensive Schedule of Rates, Charges, and Fees to Incorporate Changes to Police and Animal Control Fees. 4. ADOPTED UNANIMOUSLY. Resolution No. 2015 -04 — Awarding a Contract for Furnishing Playground Equipment to Gametime, C/O Sitelines Park & Playground Products, INC. 5. ADOPTED UNANIMOUSLY. Resolution No. 2015 -05 — Awarding an Agreement for Development of Request for Bids Design /Build Package for Airport Security Cameras Replacement 2015 to Wince Corthell Bryson Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk. Please be advised, subject to leg limitations, ordinances and /or resolutions may have been amended by the Council prior to adoptiopol.VLF-lWld--y7M%Lpublic notice. Sandra Posted: /W 0�NDE�/ A. 9 C. ACTION AGENDA KENAI CITY COUNCIL — REGULAR MEETING JANUARY 21, 2015 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 hftp://www.kenai.city CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) *All items listed with an asterisk () are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) Brandy Niclai & Bill Lierman, Alaska Permanent Capital Management — Presentation of 2014 Financial Performance of the City's Permanent Funds and Establishment of 2015 Investment Allocations and Performance Benchmarks. (Clerk's Note: 20 minutes has been requested for this presentation) UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 2810 -2015 — Increasing Estimated Revenues and Appropriations by $6,500 in the Airport Fund and in the Airport Improvement Capital Project Fund for the Security Camera Replacement Project. 2. ADOPTED UNANIMOUSLY. Resolution No. 2015 -02 — Pertaining to the Authorized Investments of, the Investment Allocations of, and Establishing Appropriate Benchmarks to Measure Performance of the City's Permanent Funds. 3. ADOPTED UNANIMOUSLY. Resolution No. 2015 -03 — Amending its Comprehensive Schedule of Rates, Charges, and Fees to Incorporate Changes to Police and Animal Control Fees. ADOPTED UNANIMOUSLY. Resolution No. 2015 -04 — Awarding a Contract for Furnishing Playground Equipment to Gametime, C/O Sitelines Park & Playground Products, INC. 5. ADOPTED UNANIMOUSLY. Resolution No. 2015 -05 — Awarding an Agreement for Development of Request for Bids Design /Build Package for Airport Security Cameras Replacement 2015 to Wince Corthell Bryson. MINUTES 1. APPROVED BY CONSENT AGENDA. *Regular Meeting of January 7, 2015 F. UNFINISHED BUSINESS — None. G. 1. APPROVED BY CONSENT AGENDA. *Action /Approval — Bills to be Ratified. 2. APPROVED BY CONSENT AGENDA. *Action /Approval —Purchase Orders Exceeding $15,000. 3. INTRODUCED BY CONSENT AGENDA AND SET FOR PUBLIC HEARING ON 214115. *Ordinance No. 2811 -2015 — Appropriating Funds in the General and Public Safety Improvements Capital Project Fund for the Purchase of a Fire /Rescue Boat. 4. INTRODUCED BY CONSENT AGENDA AND SET FOR PUBLIC HEARING ON 214115. *Ordinance No. 2812 -2015 — Accepting and Appropriating a Federal Grant From the Institute of Museum and Library Services (IMLS) Passed Through the Alaska State Library for Employee Travel and Training. 5. INTRODUCED BY CONSENT AGENDA AND SET FOR PUBLIC HEARING ON 214115. *Ordinance No. 2813 -2015 — Amending the Kenai Municipal Code Section 1.15.130 — Telephonic Participation, to Increase the opportunity for Telephonic Participation in Council Meetings by Council Members. 6. APPROVED UNANIMOUSLY. Action /Approval — Mayoral Nomination and Council Confirmation of John Williams to the Cook Inlet Regional Citizens Advisory Council, 7. NO ACTION TAKEN. Discussion — Personal Use of Marijuana to Begin February 24, 2015 H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission Kenai City Council Meeting Page 2 of 3 January 21, 2015 3. Harbor Commission 4. Library Commission 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee 8. Mini -Grant Steering Committee REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager • REFERRED TO THE PLANNING & ZONING COMMISSION. KMC 12.25 Abandoned Vehicles Discussion 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS — None. N. ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review. 2. Budget Transfer in Capital Projects in Excess of $5,000. 3. Kenai River Special Management Area Advisory Board. The agenda and supporting documents are posted on the City's website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -8231. Kenai City Council Meeting Page 3 of 3 January 21, 2015 AGENDA KENAI CITY COUNCIL — REGULAR MEETING JANUARY 21, 2015 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 hftp://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes per speaker, thirty (30) minutes aggregated) *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Brandy Niclai & Bill Lierman, Alaska Permanent Capital Management — Presentation of 2014 Financial Performance of the City's Permanent Funds and Establishment of 2015 Investment Allocations and Performance Benchmarks. [Clerk's Note: 20 minutes has been requested for this presentation] ............................................................ ............................... Pg. 5 C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 2810 -2015 — Increasing Estimated Revenues and Appropriations by $6,500 in the Airport Fund and in the Airport Improvement Capital Project Fund for the Security Camera Replacement Project....... Pg. 33 2. Resolution No. 2015 -02 — Pertaining to the Authorized Investments of, the Investment Allocations of, and Establishing Appropriate Benchmarks to Measure Performance of the City's Permanent Funds ........................... Pg. 37 3. Resolution No. 2015 -03 — Amending its Comprehensive Schedule of Rates, Charges, and Fees to Incorporate Changes to Police and Animal Control Fees. ............................................................................... ............I.................. Pg. 41 4. Resolution No. 2015 -04 — Awarding a Contract for Furnishing Playground Equipment to Gametime, C/O Sitelines Park & Playground Products, INC. ............................................................................... ............................... Pg. 47 5. Resolution No. 2015 -05 — Awarding an Agreement for Development of Request for Bids Design /Build Package for Airport Security Cameras Replacement 2015 to Wince Corthell Bryson .......... ............................... Pg. 51 E. MINUTES F re H. 1. *Regular Meeting of January 7, 2015 ........................ ............................... Pg. 53 UNFINISHED BUSINESS — None. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified .................. ............................... Pg. 63 2. *Action /Approval — Purchase Orders Exceeding $15,000 .................... Pg. 65 3. *Ordinance No. 2811 -2015 — Appropriating Funds in the General and Public Safety Improvements Capital Project Fund for the Purchase of a Fire /Rescue Boat........................................................................ ............................... Pg. 67 4. *Ordinance No. 2812 -2015 — Accepting and Appropriating a Federal Grant From the Institute of Museum and Library Services (IMLS) Passed Through the Alaska State Library for Employee Travel and Training .................... Pg. 75 5. *Ordinance No. 2813 -2015 — Amending the Kenai Municipal Code Section 1.15.130 — Telephonic Participation, to Increase the opportunity for Telephonic Participation in Council Meetings by Council Members .......................... Pg.79 6. Action /Approval — Mayoral Nomination and Council Confirmation of John Williams to the Cook Inlet Regional Citizens Advisory Council ............... Pg. 85 7. Discussion — Personal Use of Marijuana to Begin February 24, 2015 1. Council on Aging .............................. 2. Airport Commission .......................... 3. Harbor Commission .......................... 4. Library Commission .......................... 5. Parks and Recreation Commission 6. Planning and Zoning Commission 7. Beautification Committee .................. 8. Mini -Grant Steering Committee REPORT OF THE MAYOR Kenai City Council Meeting Page 2 of 3 January 21, 2015 Pg. 109 J. ADMINISTRATION REPORTS City Manager • KMC 12.25 Abandoned Vehicles Discussion ........................... Pg. 111 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION — None Scheduled. M. PENDING ITEMS — None. N. ADJOURNMENT INFORMATION ITEMS 1. Purchase Orders between $2,500 and $15,000 for Council Review......... Pg. 155 2. Budget Transfer in Capital Projects in Excess of $ 5,000 .......................... Pg. 157 3. Kenai River Special Management Area Advisory Board ........................... Pg. 159 The agenda and supporting documents are posted on the City's website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk's Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk's Office at 907 - 283 -8231. ..enai City Council Meeting Page 3 of 3 January 21, 2015 [PAGE LEFT BLANK INTENTIONALLY] (A um E w a 4- 0 V � H v ZZm w we Q Z Z W E ate; Q Z " W Q CL Q J J Q Q U iA Ln w U U a w F-- W m V) F- w a x w 0 0 Q 0 W 00 O N �L W N c O Q U C +j c 7 O v v 2 N .N N O Q. v D ( _N (II 3 m L t QJ 3 :Page W 163 v N Y d. L fSQ O L ti +� m � v a L L y O ou U o O 01 T v ti 0 h 0 v � o L N �+ ti 41 M � v 4� c v � u O p U � Q O � O N M — v �4Q � v � Q Q vwi W O m L }i W 0 LA LA c O +_+ m U Q C Q1 L L U Z Zw a� �a wZ a: ate; a� Y F a Q a V 001 M N Ln 00 W4 01 co 00 000 01 \ L A 1 1 J ,r*%A N .N N O Q. v D ( _N (II 3 m L t QJ 3 :Page W 163 v N Y d. 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W .��pa nie oin,,l6 dv)e vi �cq ni im tt p p $ � M OJ M n.p ± 9 d eengp vi N y Znp i to W o VT emi P T Vml h N O O N N mm C coydeq viy m..c W W gm�4m$nngn3S 2z. 0 .l yigddd)3ogcj d m 0 s 0 m a m n N vi N F a an{ 1/N V 2 gm O ee m n N O e'1 O� M M M M n O n M n c c m WE 9.099.9..9 'gym Soi;$ooS$$dH SA m �p g N T O O N. M N N T o E o c e g o 0 0 o d q o c q ry N n N T Q T N O N OMI O O N ) lei eV 0' 0' �"� � IV IV end OO 1C V O] nm1 M N vl M N e O O vni O Page 31 of 163 Soi;$ooS$$dH SA �sssssss�sgs sM enn'1 Omm�mm�m °m 0m Hmrv.A $�A3nebd 6.. Page 31 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 32 of 163 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2810 -2015 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $6,500 IN THE AIRPORT FUND AND IN THE AIRPORT IMPROVEMENT CAPITAL PROJECT FUND FOR THE SECURITY CAMERA REPLACEMENT PROJECT. WHEREAS, the Airport previously appropriated $25,000 with Ordinance 2751- 2014 on May 7, 2014 to prepare for the design and bidding of a new security camera system at the Kenai Municipal Airport; and, WHEREAS, after review of the scope of work and administrative costs, it has been determined an additional $6,500 is required for completion of the design phase of the project; and, WHEREAS, the administration has received confirmation that the costs will be eligible for 93.75% FAA and 3.125% State of Alaska reimbursement upon completion of the grant application and award of a grant. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: Section 1. Form. That this is a non -code ordinance. Section 2. That estimated revenues and appropriations be increased as follows: Airport Special Revenue Fund Increase Estimated Revenues: Appropriation of Fund Balance $ 6,500 Increase Appropriations Transfer to Capital Projects Fund $ 6,500 Security Camera Capital Proiect Fund Increase Estimated Revenues Transfer from Airport Special Revenue Fund $ 6,500 Increase Appropriations Engineering New Text Underlined; [DELETED TEXT BRACKETED Page 33 of 163 $ 6,500 Ordinance No. 2810 -2015 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21St day of January, 2015. ATTEST: Sandra Modigh, City Clerk Approved by Finance: — PAT PORTER, MAYOR Introduced: January 7, 2015 Adopted: January 21, 2015 Effective: January 21, 2015 New Text Underlined; [DELETED TEXT BRACKETED] Page 34 of 163 nai Municipal Airport Memo "Sewt',nW 3L&(5 >?atPrKevtai/ P enin &u ' 305N.WILLOWST.SUITE200 KENAI,ALA5KA99611 TELEPHONE 9072817951 FAX 9072833737 To: Rick R. Koch - City Manager From: Mary Bondurant — Airport Manager Date: December 19, 2014 Subject: Ordinance 2810 -2015 Funds for Security Camera Project The purpose of this memo is to appropriate an additional $6,500 for the Airport Security Camera Project. Ordinance 2751 -2014 dated May 7, 2014 appropriated $25,000 to cover costs associated with the design and bidding of this project. However, additional costs have been identified and it is necessary to appropriate an additional $6,500 to complete this phase. The FAA has confirmed that the additional costs are eligible for reimbursement. If you have any questions, please contact me. Attachment www. kenaiai rport. com. Page 35 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 36 of 163 r" Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2015 -02 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, PERTAINING TO THE AUTHORIZED INVESTMENTS OF, THE INVESTMENT ALLOCATIONS OF, AND ESTABLISHING APPROPRIATE BENCHMARKS TO MEASURE PERFORMANCE OF THE CITY'S PERMANENT FUNDS. WHEREAS, pursuant to KMC 7.30.020 (a) (2) the Council of the City of Kenai shall annually approve an Asset Allocation Plan for investment of the City's Permanent Funds; and, WHEREAS, the KMC 7.30.020 (b) permits investment of the Permanent Funds in various asset classes and the Council believes that establishing asset allocation criteria for these various asset classes is in the best interest of the City of Kenai; and, WHEREAS, the annually approved Asset Allocation Plan will provide benchmarks to measure investment performance. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Council adopts the Asset Allocation Plan for calendar year 2014 as follows: PERMANENT FUND ASSET ALLOCATION PLAN AND PERFORMANCE MEASUREMENT TARGETS Section 1: The Asset Allocation Plan and Target Weightings with range restrictions are as follows: ASSET CLASS TARGET % WEIGHTING RANGE % Cash 5 0 -10 Fixed Income 40 35 -65 Large -Cap Domestic Equity 20 15 -25 International Equity 10 5 -15 Mid -Cap Equities 10 5 -15 Small -Cap Equities 5 0 -10 International Emerging Markets 5 0 -10 Real- estate equities 5 0 -10 Section 2: The performance of the Fund and investment managers will be measured as follows: Page 37 of 163 Resolution No. 2015 -02 Page 2 of 2 Performance measurement of the Fixed Income allocation will be measured against the Target weighting, using the Barcley's Intermediate Government /Credit Index for the benchmark. Performance measurement of the Large -Cap Domestic Equity allocation will be measured against the Target weighting, using the Standard & Poor's 500 Index for the benchmark. Performance measurement of the International Equity allocation will be measured against the Target weighting, using the Financial Times Stock Exchange Developed ex North America Index for the benchmark. Performance measurement of the Mid -Cap Equity allocation will be measured against the Target weighting, using the Standard & Poor's 400 Mid -Cap Index as the benchmark. Performance measurement of the Small -Cap Equity allocation will be measured against the Target weighting, using the Standard & Poor's 600 Small-Cap Index as the benchmark. Performance measurement of the International Emerging Markets allocation will be measured against the Target weighting, using the Financial Times Stock Exchange Emerging Index as the benchmark. Performance measurement of the Real- Estate Equities allocation will be measured against the target weighting, using the Standard & Poor's US REIT Index as the benchmark. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2191 day of January 2015. ATTEST: Sandra Modigh, City Clerk Approved by Finance:. PAT PORTER, MAYOR Page 38 of 163 �L. Me city of /X/ V ITo: Rick Koch, City Manager ,From: Terry Eubank Date: January 14, 2015 "Villaye with a Past, C# with a Future" FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 ext 221 / FAX: 907 - 283 -3014 Re: Permanent Fund Authorized Investments and Asset Allocation Plan for CY2015. Pursuant to KMC 7.30.020 the Council shall annually designate by resolution the authorized investments and allocation plan for the City's Permanent Funds. Resolution 2015 -02 establishes the authorized investments and allocation plan to be used for calendar year 2015. This year's allocation plan is identical to the 2014 investment methodology. $17,281,883, the Airport Permanent Fund Balance, was invested in September 2008 and since the fund has transferred $5,441,441 to the Airport Special Revenue Fund for operations and had a market value of $24,348,075 at December 31, 2014. $2,526,702, the General Land Sale Permanent Fund Balance, was invested in April 2011 and since the fund has transferred $289,840 to the General Fund for operations and had a market value of $2,941,854 at December 31, 2014. The two portfolios are combined and managed together to reduce investing costs. The combined portfolio has returned 9.96% since September 2008. In contrast the City's investment portfolio has yielded between 3.0% and 0.34% for the same period. When originally adopted the investment model being used was projected to return 8.0% annually. Due to depressed rates in the fixed income portion of the portfolio (which constitutes 40 -65% of the portfolio's value) the current projected rate of return for the portfolio is 6.2% annually. Risk of the portfolio is measured in standard deviation from the expected rate of return. One standard deviation is equal to about 66% of all possible outcomes and two standard deviations is equal to about 95% of all possible outcomes. 66% (one standard deviation) of the time, the portfolio is expected to return between (3.9 %) and 16.3 %, with an average return of 6.2 %. 95% (two standard deviations) of the time, the portfolio is expected to return between (14.1%) and 26.5 %. Over time it is expected that the fixed income markets will return to historic rates of return and should return the portfolios performance to the 8% level. Page 39 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 40 of 163 r' i Suggested by: Administration CITY OF KENAI NO. 2015.03 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING ITS COMPREHENSIVE SCHEDULE OF RATES, CHARGES, AND FEES TO INCORPORATE CHANGES TO POLICE AND ANIMAL CONTROL FEES. WHEREAS, the Animal Control and Police Departments have examined certain fees that are charged within their departments and recommend adjustments; and, WHEREAS, the FY 15 budget authorized the purchase of animal microchips at a cost of approximately $5.10 per microchip; and, WHEREAS, the Animal Shelter staff will insert a microchip as needed to all cats and dogs adopted out of the Kenai Animal Shelter in an effort to more effectively reunite pet owners with lost or stolen pets and the person adopting the animal will only be charged the actual cost of $5.10; and, WHEREAS, the local Kenai veterinarian provides veterinary services to shelter animals at a discounted rate, and periodic increases to the discounted fees are needed in order to ensure the clinic does not receive unreasonably low reimbursement rates; and, WHEREAS, the Police fees have been evaluated and the elimination of a research fee and other outdated fees is requested; and, WHEREAS, the change to Police fees will result in a reduced cost to people requesting copies of police reports. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City's Comprehensive Schedule of Rates, Charges and Fees, "Animal Control" and "Police Fees" is amended as follows: ANIMAL CONTROL 3.05.100 (a) Kennel Facility $102.00 3.05.100 (a)(5) Insertion of Microchip $5.10 3.05. 100 (b) Dog Licenses - Sterilized Dog $10.20 Dog Licenses - Non - sterilized Dog $30.60 Lost License Replacement $2.04 3.05.100 (c)(1) First Impoundment within 12 months - Dog $51.00 First Impoundment within 12 months - Cat $15.30 New Text Underlined; [DELETED TEXT BRACKETED] Page 41 of 163 Resolution No. 2015 -03 Page 2 of 3 3.05.100 (c)(2) Second Impoundment within 12 months - Dog $71.40 Second Impoundment within 12 months - Cat $30.60 3.05.100 (c)(3) Subsequent Impoundment within 12 months - $102.00 Dog Subsequent Impoundment within 12 months - $40.80 Cat 3.05.100 (c)(4) Boarding Fee Animal 151bs. or less - Per Day $20.40 Boarding Fee Animal more than 15lbs. - Per $35.70 Day 3.05. 100 (c)(5) Dangerous Animal Impoundment $102.00 3.25.060 (c) Veterinary Services - [DOG] Canine Spaying or [$91.80] $112.20 Neutering Veterinary Services - Canine Spaying - Large Breed Canine over 60lbs but less than 100lbs ** $153.00 Canine over 1001bs * ** $204.00 Veterinary Services - Cat Spaying **** [$81.60] $102.00 Veterinary Services - Cat Neutering **** [$61.20] $76.50 Veterinary Services - Rabies Vaccination * * * * ** [$20.40] $25.50 N/A Animal Waiver Fee - Dog $15.30 Animal Waiver Fee - Puppy /Cat $10.20 Animal Waiver Fee - Kitten $5.10 N/A Adoption Fee $15.30 * [$90.00] $110.00 payable to performing veterinarian upon submission of certificate of service. * ** $200.00 Payable to Performing veterinarian upon submission of certificate of service. * * ** [$80.00] $100.00 payable to performing veterinarian upon submission of certificate of service. * * * ** [$60.001 $75.00 payable to performing veterinarian upon submission of certificate of service. * * * * ** [$20.00] $25.00 payable to performing veterinarian upon submission of certificate of service. New Text Underlined; Page 42 of 163 TEXT BRACKETED] Resolution No. 2015 -03 Page 3 of 3 POLICE DEPARTMENT ABANDONED PROPERTY (OTHER THAN MOTOR VEHICLES) 15.05.030 (B) & Impoundment and Storage - Contractor 15.05.070 15.05.030 (B) & Impoundment - City Employee 15.05.070 15.05.030 (B) & Storage by City - Per Day 15.05.070 15.05.070 Towing Charge - Car 15.05.070 Towing Charge - Truck 15.05.070 Storage Fee - Vehicle (per day) 15.05.070 Abandoned Property Certificate 15.05.070 Clerk's Endorsement on Certificates POLICE FEES [RESEARCH FEE - MINIMUM PER REPORT AND NON - REFUNDABLE (UP TO 4 PAGES) REPORT PAGES IN EXCESS OF 4 (PER PAGE) COPYING CASE REPORTS FROM MICROFILM (UP TO FIRST 4) - PER PAGE OVER 4 DIGITAL PHOTOGRAPHS COPYING OF CASSETTE (PER TAPE) COPYING OF VIDEO TAPE (PER TAPE) COPYING OF CDS /DVDS (PER) Report Conies (Der page) CD /DVD with Digital Media (pert Duplication of other media Reproduction Cost (for time spent in excess of 5 hours $10.00 $0.50 $21.00 $1.00 $31.50 $26.25 $52.50 $52.50) Actual Cost $5.00 $1.00 $10.00 $13.00 $1.00 $3.00 $5.00 0.50 25.00 Actual Cost Actual Cost PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of January, 2015. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: —Zx'1 New Text Underlined; [DELETED TEXT Page 43 of 163 j lVillaye with a Past, C# with a Future fl q Kenai Police Department bftd 107 S. Willow St., Kenai, Alaska 99611 Telephone: 907- 283 -7879 / FAX: 907- 283 -2267 - - ini the a'ly o f KEN ALASKA MEMO: TO: Rick Koch - City Manager FROM: Gus Sandahl - Police Chief DATE: 1/9/15 SUBJECT: Request Resolution Amending Fee Schedule I am requesting the following amendments to the City Fee Schedule: 1. Animal Control - Add to Animal Control Fees: KMC 3.05.100(a)(5) Insertion of Microchip $5.10. Authorization to charge a fee for "Insertion of Microchip" is already listed in KMC 3,05.100(a)(5). The purchase of Animal microchips was approved in the FY 15 budget. The requested fee is the City's actual cost, with no mark -up. The implementation of the microchip service will ensure that all cats and dogs adopted out of the Kenai Animal Shelter receive a microchip identifier. This service will enhance the ability of Animal Shelters to reunite owners with lost/stolen pets via microchip scans. 2. Animal Control - Amend/Increase Animal Control Fees: KMC 3.25.060 Veterinary Service - Canine Spaying or Neutering* $112.20 Canine Spaying, Large Breed (over 60lbs but less than 1001bs) ** $153.00 Canine Spaying, Large Breed (overl00lbs) * ** $204.00 Veterinary Service -Cat Spaying * * ** $102.00 Veterinary Service - Cat Neutering * * * ** $76.50 Veterinary Service - Rabies Vaccination * * * * ** $25.50 * $110.00 payable to veterinarian upon submission of certificate of service. * * $150.00 payable to veterinarian upon submission of certificate of service. Page 44 of 163 * ** $200.00 payable to veterinarian upon submission of certificate of service * * ** $100.00 payable to veterinarian upon submission of certificate of service. ** * ** $75.00 payable to veterinarian upon submission of certificate of service. * * * * ** $25.00 payable to veterinarian upon submission of certificate of service. The above fee increases reflect reasonable, periodic adjustments to ensure that the local veterinary clinic does not receive unreasonably low reimbursement rates. Even with the increases, the rates still represent a significant discount for veterinary services to shelter animals. Fees for these services were last adjusted in 2010 and it was anticipated at that time that additional increased were needed in the following years. 3. Police — Delete previous "Police Fees" and replace with the following updated fee schedule: Report Copies (per page) $0.50 CD/DVD with Digital Media (per) $25.00 Duplication of other media Actual Cost Reproduction Cost (for time spent in excess of 5 hours) Actual Cost This adjustment will result in lower costs to those seeking copies of police reports. The previous research fee of $10 is being removed, as are other outdated fee services. Page 45 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 46 of 163 Suggested by: Administration CITY OF KENAI NO. 2015 -04 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT FOR FURNISHING PLAYGROUND EQUIPMENT TO GAMETIME, C/O SITELINES PARK & PLAYGROUND PRODUCTS, INC. WHEREAS, the Parks & Recreation Commission held several public meetings in order to develop the scope of a Municipal Park Playground Upgrade Project; and, WHEREAS, the recommendation from administration is to award the contract to Gametime, C/O Sitelines Park 86 Playground Products, Inc. in order to construct a 2 -5 Year Old play area and replace the existing 5 -12 Year Old playground "main feature," including one supporting feature; and, WHEREAS, KMC 7.15.050(4 provides for the purchase of supplies, materials, equipment or contractual services under the contract of another governmental agency in which the City is authorized to participate; and, WHEREAS, the City of Kenai has utilized the U.S. Communities purchasing contracts on other occasions; and, WHEREAS, the purchase of playground equipment from Gametime, C/O Sitelines Parks & Playground Products, Inc. for approximately $74,564.82 in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, authorizes the purchase of 2 -5 Year Old and 5 -12 Year Old playground equipment from Gametime, C/O Sitelines Parks 8s Playground Products, Inc. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of January, 2015. ATTEST: Sandra Modigh, City Clerk Approved by Finance: y PAT PORTER, MAYOR Page 47 of 163 "Village with a Past, iGitt with a Future" Parks & Recreati n Dept. _ 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 (I Telephone: 907 - 283 -8261 / FAX: 907 - 283 -3692 1992 MEMO: TO: Rick Koch, City Manager FROM: % Robert J. Frates, Parks & Recreation Director DATE: January 15, 2015 SUBJECT: Municipal Park Playground Equipment Purchase Purpose of this memorandum is to recommend passage of Resolution No. 2015 -04. If passed, this Resolution will award a contract to Gametime, C/O Sitelines Park & Playground Products, Inc. for furnishing new playground equipment for approximately $74,564.82. The Parks & Recreation Commission has held several public meetings developing and proposing the scope for the Municipal Park Playground Upgrade Project. Most recently, a joint work session was held with Council and the Parks & Recreation Commission on December 4, 2014. The outcome of that work session was a directive to procure specified equipment (see attachment) for developing a 2 -5 Year Old area and replacing the existing 5 -12 Year Old play equipment. This purchase would be made through the U.S. Communities Government Purchasing Alliance awards program as allowed by KMC 7.15.050(f) providing for the purchase of supplies, materials, equipment or contractual service under the contract of another governmental agency in which the City is authorized to participate. Sufficient funding for this purchase is available through the Capital Improvement Fund 116 -450- 8064. Page 48 of 163 m Ado* 409 Page 49 of 163 vAv 4 � [PAGE LEFT BLANK INTENTIONALLY] Page 50 of 163 Suggested by: Administration CITY OF KENAI RESOLUTION NO. 2015 -05 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING AN AGREEMENT FOR DEVELOPMENT OF REQUEST FOR BIDS DESIGN /BUILD PACKAGE FOR AIRPORT SECURITY CAMERAS REPLACEMENT 2015 TO WINCE •�T�i li a�lNrl:l:�'�Y�]s!I WHEREAS, Wince Corthell Bryson was the highest ranked consultant as a result of the architectural /engineering 8s construction management services for Kenai municipal airport capital improvement projects Request for Proposals; and, WHEREAS, City Administration has reviewed the proposal from Wince Corthell Bryson and finds the scope of work to be accurate and the not to exceed price of $22,518.00 to be fair and reasonable; and, WHEREAS, the Federal Aviation Administration has provided their concurrence that the cost and scope is reasonable and relevant; and, WHEREAS, award to Wince Corthell Bryson would be in the best interest of the City; and, WHEREAS, sufficient monies are appropriated by Ordinance 2810 -2015. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the agreement for the project entitled "AIRPORT SECURITY CAMERAS REPLACEMENT 2015" be awarded to Wince Corthell Bryson for the amount of $22,518.00. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21sT day of JANUARY, 2015. PAT PORTER, MAYOR ATTEST: Sandra Modigh, City Clerk Approved by Finance: Contingent on approval of Ordinance 2810 -2015 Page 61 of 163 u TO: Rick Koch "'Village with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMORANDUM FROM: Sean Wedemeyer DATE: January 15, 2015 SUBJECT: Awarding an agreement for development of request for bids design /build package for airport security cameras replacement 2015 to Wince Corthell Bryson. The purpose of this memo is to recommend adoption of the resolution awarding an agreement for development of request for bids design /build package for airport security cameras replacement to Wince Corthell Bryson. The general scope of the improvements anticipated on the project includes replacing current closed circuit television (CCTV) system and monitoring equipment located at the airport which have reached a state of non - repair. The existing system was made by GE security, under the brand name of Interlogix. GE sold this division to UTC Fire & Security Company, and GE no longer produces products compatible and with current system. UTC has moved to a different system as well, and no longer produces products compatible with current equipment. Unlike other CCTV systems, this system uses proprietary protocols to communicate with DVRs, moveable cameras, and other equipment. As such repairs and parts are no longer available. Camera system with recorders would provide a reasonable level of security for ramp and runway access. The airport manager and FAA have provided their concurrence with the scope of work. Thank you for your attention to this matter. Page 52 of 163 KENAI CITY COUNCIL — REGULAR MEETING JANUARY 7, 2015 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR PAT PORTER, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on January 7, 2015, in City Hall Council Chambers, Kenai, AK. Mayor Pat Porter called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Mayor Pat Porter led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Ryan Marquis Robert Molloy Tim Navarre Pat Porter A quorum was present. Also in attendance were: "Allison Ostrander, Student Representative Rick Koch, City Manager Scott Bloom, City Attorney Sandra Modigh, City Clerk Amber McGlasson, Deputy Clerk 3. Agenda Approval Brian Gabriel Henry Knackstedt Terry Bookey (telephonic) Mayor Pat Porter noted items provided as a lay down to be included for the record: Item G.6: Nomination /Confirmation of Applicants to Committees /Committees — A Revised Memorandum Item G.7 Nomination /Confirmation of Applicants to P &Z Commission — A Revised Memorandum and Twait Application Additional Information Item: Invitation from the Kenai Community Coalition on Cannabis to attend a Town Hall Meeting on January 19, 2015 at the Kenai Challenger Center from 6:00 p.m. — 8:00 p.m. Page 53 of 163 MOTION: Council Member Molloy MOVED to approve the agenda with requested additions and requested UNANIMOUS CONSENT. Council Member Marquis SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda MOTION: Councilor Navarre MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Gabriel SECONDED the motion. The Mayor opened the floor for public comment; there being no one wishing to be heard, public comment was closed. There being no objections, SO ORDERED. *All items listed with an asterisk ( *) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS 1. Tim Colbath — Closure of Animal Shelter Drop Boxes After Shelter Hour Mr. Colbath spoke in opposition of closing the Animal Shelter drop boxes. C. UNSCHEDULED PUBLIC COMMENTS Kathy East, Kenai Resident, spoke in opposition of closing the drop boxes at the Animal Shelter. Judy Vondrae, Amanda Motenoga and Ellena Sheehan, Volunteers of the Animal Shelter, spoke in favor of closing the drop boxes, but feel there should be changes to help avoid drop off issues in the future. Amber Brewington, Kenai Resident, spoke in favor of closing the Animal Shelter drop boxes. Amanda Berq, Soldotna resident, spoke in opposition of closing the drop boxes. D. PUBLIC HEARINGS 1. Ordinance No. 2807 -2014 — Accepting and Appropriating a Grant from the State of Alaska, Department of Commerce, Community, and Economic Development for the Kenai River Bluff Erosion Project and Reducing Page 54 of 163 Appropriation for a State Fiscal Year 2010 Grant from the State of Alaska, .Department of Commerce, Community, and Economic Development which Lapsed at June 30, 2014. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION: Council Member Molloy MOVED to enact Ordinance No. 2807 -2014 and the motion was SECONDED by Gabriel. VOTE: YEA: Gabriel, Knackstedt, Marquis, Molloy, Porter, Navarre, Bookey NAY: "Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. 2. Ordinance No. 2808 -2014 —Accepting and Appropriating a Donation from the Kenai Community Foundation and other Donations Received for the Municipal Park Playground Improvements Project. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION: Council Member Gabriel MOVED to enact Ordinance No. 2808 -2014; the motion was SECONDED by Knackstedt. Council Members Navarre and Gabriel thanked the Mayor for her efforts into acquiring the donations and to all that donated. Councilor Marquis requested clarification of where these funds would be placed within the Municipal Park playground project. City Manager Koch clarified the funds donated by the Kenai Community Foundation will be used throughout the Municipal Park Playground project and are not assigned to any specific portion. VOTE: YEA: Bookey, Gabriel, Knackstedt, Marquis, Molloy, Navarre, Porter NAY: "Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. Page 55 of M 3. Ordinance No. 2809 -2014 — Accepting and Appropriating a Donation to the Kenai Animal Shelter from Stanley Chrysler for the Purchase of Minor Equipment. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION: Council Member Marquis MOVED to enact Ordinance No. 2809 -2014; the motion was SECONDED by Gabriel. VOTE: YEA: Bookey, Gabriel, Knackstedt, Marquis, Molloy, Navarre, Porter NAY: * *Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. 4. Resolution No. 2015 -01 — Awarding an Agreement for Fire Systems Testing Inspection and Monitoring. Mayor Porter opened the public hearing; there being no one wishing to be heard, the public hearing was closed MOTION: Vice Mayor Gabriel MOVED to adopt Resolution No. 2015 -01 and requested UNANIMOUS CONSENT; the motion was SECONDED by Molloy. VOTE: There being no objections, SO ORDERED E. MINUTES 1. *Regular Meeting of December 17, 2014 Minutes were approved by the consent agenda. F. UNFINISHED BUSINESS — None G. NEW BUSINESS 1. *Action /Approval — Bills to be Ratified. Bills were approved by the consent agenda. 2. *Action /Approval — Purchase Orders Exceeding $15,000 Approved by the consent agenda. Page 56 of 163 3. *Ordinance No. 2810 -2015 — Increasing Estimated Revenues and Appropriations by $6,500 in the Airport Fund and in the Airport Improvement Capital Project Fund for the Security Camera Replacement Project. Introduced by the consent agenda and set for public hearing on January 21, 2015. 4. Action /Approval — Ninth Amendment to Lease between the City of Kenai and Schilling Rentals Amending the Property Description Under the Lease to Lot 4A, Cook Inlet Industrial Air Park 2014 Replat. MOTION: Council Member Molloy MOVED to confirm Ninth Amendment to Lease between the City of Kenai and Schilling Rentals Amending the Property Description Under the Lease to Lot 4a and requested UNANIMOUS CONSENT; the motion was SECONDED by Gabriel. VOTE: There being no objections, SO ORDERED 5. Action /Approval — Special Use Permit to Edward D. Jones & Co. D /B /A Edward Jones for Office Space in the Kenai Municipal Airport Terminal Building. MOTION: Vice Mayor Gabriel MOVED to approve the Special use permit to Edward D. Jones & Co. for office space in the Kenai Municipal Airport and requested UNANIMOUS CONSENT; the motion was SECONDED by Marquis. VOTE: There being no objections, SO ORDERED 6. Action /Approval — Mayoral Nomination and Council Confirmation of Applicants to Various Committees, Commissions and Council on Aging. MOTION: Council Member Marquis MOVED to confirm the Mayors reappointment of Larry Porter to the Airport Commission; the motion was SECONDED by Molloy. Mayor Porter excused herself from voting due to a conflict of interest. VOTE: YEA: Bookey, Gabriel, Knackstedt, Marquis, Molloy, Navarre NAY: * *Student Representative Ostrander: YEA MOTION PASSED. MOTION: Page 57 of 163 Council Member Marquis MOVED to confirm the Mayors reappointment of Lisa Gabriel to the Beautification Committee; the motion was SECONDED by Knackstedt. Vice Mayor Gabriel excused himself from voting due to a conflict of interest. VOTE: YEA: Bookey, Porter, Knackstedt, Marquis, Molloy, Navarre NAY: "Student Representative Ostrander: MOTION PASSED. MOTION: Council Member Molloy MOVED to confirm the Mayors reappointments for Victoria Askin and Tom Thompson to the Harbor Commission and Margaret Milewski and Bill Osborn to the Council on Aging and requested UNAMIOUS CONSENT; the motion was SECONDED by Marquis. VOTE: There being no objections, SO ORDERED MOTION: Council Member Molloy MOVED to confirm the Mayors nomination of Kimberly Dodge to the Airport Commission and requested UNAMIOUS CONSENT; the motion was SECONDED by Gabriel. VOTE: There being no objections, SO ORDERED Action /Approval — Mayoral Nomination and Council Confirmation of an Applicant to the Planning & Zoning Commission. MOTION: Council Member Marquis MOVED to confirm the Mayors nominations for Jeff Twait and Kenneth Peterson to Planning and Zoning Commission; the motion was SECONDED by Gabriel. VOTE: YEA: Bookey, Gabriel, Knackstedt, Marquis, Molloy, Navarre, Porter NAY: "Student Representative Ostrander: YEA MOTION PASSED UNANIMOUSLY. 8. Action /Approval — Including Wooden Animal Carvings as Playground Equipment in the Municipal Park Improvements Project Page 58 of 163 Council further discussed the cost, safety, potential issues and theme of the wooden carvings for the park improvement project. MOTION: Vice Mayor Gabriel MOVED to include the wooden carvings as playground equipment to the Municipal Park Improvement Project; the motion was SECONDED by Knackstedt VOTE: YEA: Navarre, Gabriel, Porter, Knackstedt, NAY: Bookey, Marquis, Molloy "Student Representative Ostrander: NAY MOTION PASSED. H. COMMISSION /COMMITTEE REPORTS 1. Council on Aging — Next meeting scheduled on January 8th at the Kenai Senior Center. 2. Airport Commission — Next meeting scheduled on January 8" 3. Harbor Commission — Next meeting scheduled on January 121h to be preceded by a work session on powers and duties at 6pm. 4. Library Commission — No report. 5. Parks and Recreation Commission — Next meeting scheduled on February 51 6. Planning and Zoning Commission — Next meeting scheduled on January 28th 7. Beautification Committee — Next meeting scheduled on January 13th. 8. Mini -Grant Steering Committee — No report. I. REPORT OF THE MAYOR Mayor Porter reported on the following: • Congratulated the Special Olympics Team for their victory at the Special Olympics bowling tournament. • Presented at the Industry Forum. • Coffee with the Major has become more popular. J. ADMINISTRATION REPORTS 1. City Manager reported on the following: • Administration reaching out to the Governor and the Chief of Staff for meetings concerning Kenai. Page 59 of 163 • Municipal Matching Grant for roadway at the Municipal Park. • Updated the timeline on FY 16 Budget process. 2. City Attorney- Reported he will be out of the office tomorrow afternoon at 1 pm to Friday afternoon at 1 pm. 3. City Clerk- No report. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments Councilor Navarre informed Council of the Governor's Ball to be held on January 3016 and thanked everyone that came to speak on animal control drop box issue. He congratulated Allie for all of her accomplishments. Vice Mayor Gabriel thanked the public that came to speak on the drop box issue and congratulated Allie. Representative Ostrander reported the school's spaghetti feed and auction for homeless youth raised over $4,000. Councilman Marquis expressed concern for the families in Paris. Councilor Molloy appreciated the information the Mayor gave at the Forum and thanked everyone that came forth with their comments on the drop box issue. L. EXECUTIVE SESSION — Discussion and Negotiation of the City Clerk's Employment Agreement, a Matter of which the Immediate Knowledge would Clearly have an Adverse Effect Upon the Finances of the City and a Subject that Tends to Prejudice the Reputation and Character of the City Clerk [AS 44.62.310(C)(1)(2)] 1. Action /Approval —Approving an Employment Agreement between the City of Kenai and City Clerk Sandra Modigh. Councilor Navarre MOVED to enter into executive session to discuss and negotiate the City Clerk's Employment Agreement, a Matter of which the Immediate Knowledge would Clearly have an Adverse Effect Upon the Finances of the City and a Subject that Tends to Prejudice the Reputation and Character of the City Clerk [AS 44.62.310(C)(1)(2)] and requested City Clerk and City Attorney be available. Motion was SECONDED by Gabriel. VOTE: YEA: Bookey, Gabriel, Knackstedt, Marquis, Molloy, Navarre, Porter NAY: MOTION PASSED UNANIMOUSLY. Page 60 of 163 Upon reconvening in open session, Councilor Molloy MOVED to approve the City Clerk Sandra Modigh's contract; it was SECONDED by Knackstedt. VOTE: YEA: Bookey, Gabriel, Knackstedt, Marquis, Molloy, Navarre, Porter NAY: MOTION PASSED UNANIMOUSLY. M. PENDING ITEMS — None N. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 8:50 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of January 7, 2015. Sandra Modigh, CMC City Clerk "The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting. Page 61 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 62 of 163 n r Ir N a Z Q LL 0 z H W W J U z 0 U z z O Q z O a U w W in w O D 2 w 7 N O O O) 9 J in a J 0 D 0 N ui W a N w w CL z z _ O a W I- N a 0 w O O 2 W Page 63 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 64 of 163 ; B § \ § LLJ ( § \ \ ) § z j 0 CD 2 z , g « k \ z z \ \ \ _ z 0 ( CL § ■ / ) § ® ! z ° 9L § ( # § , o a: c , : � ( EF § ez co z! § \> U� § . § °3 § � o z& `- K§ /( § )$ §f U U) § fY) ;\ § z { \ , o ) K �§ § §g\ § �) m = <� § y z S ; * CL e ' 2 w 0 R �m ; §\/ �/ k j �©®kk § \ § LLJ ( § \ \ ) § z j 0 "Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907- 283 -3014 MEMORANDUM TO: Mayor Porter and Council Members FROM: Scott Bloom, City Attorney 1 DATE: January 15, 2015 SUBJECT: Purchase Order 103636 Increase Request I have requested an increase in P.O. 103636 by $50,000 to compensate the law firm of Boyd, Chandler& Falconer LLP for work completed and anticipated to be completed in the City's appeal of the Kenai Superior Court's ruling with regard to gas storage rights. Direction has previously been provided by Council in this regard and has been budgeted. Page 66 of 163 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2811 -2015 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROPRIATING FUNDS IN THE GENERAL AND PUBLIC SAFETY IMPROVEMETNS CAPITAL PROJECT FUND FOR THE PURCHASE OF A FIRE /RESCUE BOAT. WHEREAS, the City of Kenai received a grant from the State of Alaska Department of Commerce, Community and Economic Development in the amount of $90,000 for the purchase of a fire rescue boat; and, WHEREAS, through a competitive process the department has identified a used boat with substantially greater capabilities than what is available new at the same price point; and, WHEREAS, in order to secure this boat an additional $12,500 is needed to supplement the State Grant for the purchase and shipping charges from Juneau to Homer. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Form. That this is a non -code ordinance. Section 2. That estimated revenues and appropriations be increased as follows: General Fund Increase Estimate Revenues - Appropriation of Fund Balance $13.500 Increase Appropriations - Transfer to Public Safety Improvements Capital Project Fund $150 Public Safety Improvement Capital Project Fund Increase Estimated Revenues: Transfer From General Fund $13 Increase Appropriations: Machinery & Equipment Page 67 of 163 $13 Ordinance 2811 -2015 Page 2 of 2 Section 4. That pursuant to KMC 1. 15.070(1) this Ordinance shall take effect immediately upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of February, 2015. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Introduced: January 21, 2015 Enacted: February 4, 2015 Effective: February 4, 2015 New Text Underlined; DELETED TEXT BRACKETED) Page 68 of 163 MEMO: "!i'llle with a Paso C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 /FAX: 907- 283 -3014 TO: Rick Koch, City Manager FROM: Jeff Tucker, Fire Chle DATE: 01/13/15 SUBJECT: SAFE Boat Purchase The City of Kenai has received a grant from the State of Alaska Department of Commerce, Community and Economic Development in the amount of $90,000 to purchase a boat for the fire department. These funds are to be used to replace the department's 1985 19' rigid hull inflatable rescue boat. The department had, in the Kenai brJAINA zoii initial planning phase, thought of replacing the current boat with a similar but larger 21'- 23' rigid hull inflatable boat. Through a competitive process the department has identified a used 25' SAFE Boat that has substantially greater capabilities than the boat the department had envisioned. With the increase in boat traffic on both the Kenai River and in Cook Inlet this boat will better meet our department's operational goals in the event of a water or aircraft rescue. As compared to the boat the department had planned on this boat is faster and more maneuverable in rougher seas. It will provide our responders with a reliable, stable, and larger working platform to affect rescue operations. This larger boat is rated to carry 13 passengers and with the added feature of having a heated cabin will allow rescuers to immediately start the rewarming of hypothermic patients. The boat has a greater weight Page 69 of 163 carrying capacity for equipment and supplies and when fitted with a fire pump will provide a stable platform for firefighting operations. As compared to a rigid hull inflatable this boat is an all- aluminum hull with a solid foam collar that is used as a fender and in the event of a catastrophic hull breach will stabilized the boat and is engineered for the survivability of the crew. The aluminum hull will also lower the overall hull maintenance costs over the life of the boat. A comparable new SAFE Boat would be priced far out of the reach of the City of Kenai's ability to fund. I feel that the additional cost for purchase and shipping is far out - weighted by the capabilities this boat will provide to the community. Page 70 of 163 Page 71 of 163 kv�A VV _. r ~� 1 Page 73 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 74 of 163 Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2812 -2015 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A FEDERAL GRANT FROM THE INSTITUTE OF MUSEUM AND LIBRARY SERVICES (IMLS) PASSED THROUGH THE ALASKA STATE LIBRARY FOR EMPLOYEE TRAVEL AND TRAINING. WHEREAS, the Kenai Community Library has received a $1,500 grant from the IMLS passed through the Alaska State Library for travel expenses of a staff member to attend the 2015 American Library Association Conference to be held in San Francisco, California; and, WHEREAS, it is in the best interest of the City of Kenai to accept and appropriate these grant funds to provide staff training that will expand and enhance the services provided to patrons of the Library. Section 1. Form. That this is a non -code ordinance. Section 2. That the City Manager is authorized to accept a grant from the IMLS passed through the Alaska State Library for travel expenses of a staff member to attend the 2015 American Library Association Conference and to execute grant agreements and to expend the grant funds to fulfill the purpose and intent of this ordinance. Section 3. That estimated revenues and appropriations be increased as follows: NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Federal Library Grants $1,500 Increase Appropriations: Library - Transportation $1,500 New Text Underlined; [DELETED TEXT Page 75 of 163 Ordinance No. 2812 -2015 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 31d day of December, 2014. ATTEST: Sandra Modigh, City Clerk Approved by Finance: / PAT PORTER, MAYOR Introduced: January 21, 2015 Enacted: February 4, 2015 Effective: February 4, 2015 New Text Underlined; IDELETED TEXT BRACKETED] Page 76 of 163 j "Villaye with a Past, C# with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 l II 1 - - -- t -- - - ' 1997 'hea�of KENO AL SKA MEMO* TO: Rick Koch FROM: Mary Jo Joiner DATE: January 14, 2015 SUBJECT: Conference Attendance Grant The Alaska State Library receives funds from the Institute of Museum and Library Services (IMLS) to pay for continuing education grants. These travel funds allow staff members to attend a continuing education workshop or conference. These funds can be spent on travel, lodging, per diem and registration expenses. This year Mary White has been awarded funds ($1,500) to attend the American Library Association Conference to be held in San Francisco, California in June 2015. Page 77 of 163 December 31, 2014 THE STATE °f1-1 --- GOVERNOR SEAN PARNELL Mary White Kenai Community Library 163 Main Street Loop Kenai, AK 99611 Dear Mary, Department of Education & Early Development Division of Libraries, Archives & Museums .. 344 West Third Avenue STE 125 Anchorage, Alaska 99501 -2338 Main: 907.269 -6570 Fax: 907.269 -6580 Congratulations! The State Library has reviewed your FY2015 continuing education application and has awarded Federal funds in the amount of up to $1,500.00 for you to attend the 2015 ALA Conference to be held in San Francisco, Ca. We are delighted that your library will receive this grant. The State Library uses federal funds received from the Institute of Museum and Library Services (IMLS) to pay for continuing education grants. Please read the second page in this packet carefully. In order to use IMLS funds to reimburse your continuing education costs, you must attend at least one training session that falls under the topics listed on that form. Once you have completed your continuing education, you must submit the grant reimbursement form, any required receipts, and your final report about the training you attended. These forms are available at http:/Jlibrary.state.ak.us/dev/grants.htmi You must submit a final report form In order to be reimbursed. If you have questions or need more information, please call me at 907 - 465 -2458. Once again, congratulations and good luck with your continuing education. Sincerely, Julie Niederhauser Continuing Education Coordinator JN /paf Page 78 of 163 Suggested by: Councilmember Navarre CITY OF KENAI NO. 2813 -2015 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI MUNICIPAL CODE SECTION 1.15.130- TELEPHONIC PARTICIPATION, TO INCREASE THE OPPORTUNITY FOR TELEPHONIC PARTICIPATION IN COUNCIL MEETINGS BY COUNCILMEMBERS. WHEREAS, Kenai Municipal Code 1.15.130- Telephonic Participation, provides the procedures, limitations and requirements for Councilmember telephonic participation in Council meetings; and, WHEREAS, Kenai Municipal Code 1.15.130 was last amended in May 2013, reducing the notice requirements and increasing the regular opportunity for telephonic participation from two meetings to four; and, WHEREAS, maximizing the opportunity for Councilmember participation in Council meetings is in the best interest of the City; and, WHEREAS, allowing for up to three Council Members, to participate in a meeting telephonically is technologically feasible and provides for increased participation without unreasonably detracting from the quality of Council Meetings; and, WHEREAS, allowing more than three Council Members to participate telephonically in a special meeting when considering an emergency action is technologically feasible and may be necessary at times; and, WHEREAS, allowing for an unlimited number of telephonic participations when Council Members are unable to physically attend Council meetings due to travel on City business enables Council Members to conduct City Business without impacting their ability to participate; and, WHEREAS, allowing for an unlimited number of telephonic participations in special meetings and work sessions encourages participation; and, WHEREAS, allowing for an unlimited number of telephonic participations when needed for treatment for extended medical care of the Councilmember or extended medical care or death of the Council Member's immediate family is reasonable; and, WHEREAS, it is necessary to clarify that telephonic participation counts towards a quorum and as attendance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: New Text Underlined; ]DELETED TEXT BRACKETED] Page 79 of 163 Ordinance No. 2813 -2015 Page 2 of 4 Section 1. Form: That this is a Code ordinance. Section 2. Amendment of Section 1. 15 130 of the Kenai Municipal Code: That Kenai Municipal Code, Section 1. 15.130 Telephonic participation, is hereby amended as follows: 1.15.130 Telephonic participation. (a) A member of the Council. may participate via telephone in a Council meeting, if the member declares that circumstances prevent physical attendance at the meeting. If the Mayor chooses to participate via telephone, the Vice -Mayor or president pro tempore shall preside. (b) No more than the first [TWO (2)] three 3 members to contact the Clerk regarding telephonic participation in a particular meeting may participate via telephone at any one (1) meeting unless it is a special meeting called to consider an emergency action in which case all members may Participate telephonically. (c) The member shall notify the Clerk's office in writing as soon as reasonably practical, but not less than six (6) hours prior to the start of the Council meeting that the member proposes to attend by telephone. Such notification shall state the reason LrIWHETHER SUCH] telephonic participation [IS PURSUANT TO SUBSECTION (N) OR (0),] and shall provide the physical address of the location, the telephone number, and any available facsimile, email, or other document transmission service. Failure to provide the notification within the period of time provided herein shall result in the member's exclusion from attendance of a Council meeting through telephonic participation. The Clerk shall notify all Council members of the request. (d) At the meeting, the Clerk shall establish the telephone connection when the call to order is imminent. (e) A member participating by telephone shall be counted as present for purposes of discussion [AND] voting, constituting a ouorum and attendance (f) The member participating by telephone shall make every effort to participate in the entire meeting. From time to time during the meeting, the presiding officer shall confirm the connection. (g) The member participating by telephone may ask to be recognized by the presiding officer to the same extent as any other member. (h) To the extent reasonably practicable, the Clerk shall provide backup materials to members participating by telephone at the member's expense. (i) If the telephone connection cannot be made or is made and then lost, the meeting shall commence or continue as scheduled and the Clerk shall attempt to establish or restore the connection. G) Meeting times shall be expressed in Alaska time regardless of the time at the location of any member participating by telephone. (k) Participation by telephone shall be allowed for regular, special and work session meetings of the Council. (1) Remarks by members participating by telephone shall be transmitted so as to be audible by all members and the public in attendance at the meeting, provided that in New Text Underlined; (DELETED TEXT BRACXMEDj Page 80 of 163 Ordinance No. 2813 -2015 Page 3 of 4 executive session the remarks shall be audible only to those included in the executive session. (m) As used in these rules, "telephone" means any system for synchronous two (2) way voice communication. "Mayor" includes the Vice -Mayor or any other member serving as president pro tempore. (n) Each Council member may attend a maximum of four (4) regular meetings by teleconference during the twelve (12) month period starting November 1st of each year and any number of special meetings or work sessions. (o) Additionally (A] a Council member may attend unlimited JAN ADDITIONAL TWO (2)] meetings by teleconference [DURING A TWELVE (12) MONTH PERIOD STARTING NOVEMBER 1ST OF EACH YEAR] if the member declares that he or she is physically unable to attend the meeting due to the need for extended medical care and treatment of the member or extended medical care and treatment or death of the member's immediate family, or that the member is traveling on City business. (p) In this section, "immediate family" means the spouse of the person, another person cohabitating with the person in a conjugal relationship that is not a legal marriage, a child (including a stepchild or foster child) of the person, a parent, sibling, grandparent, aunt or uncle of the person, or a parent or sibling of the person's spouse. (a) In this section "traveling on City business" means anytime a member is traveling or in a location outside the City on behalf of the City or attending approved training, or anytime a member is in the State Capital during a regular or special legislative session. ([Q]s) Council members are responsible for any telephone long distance and /or back- up material transportation charges incurred due to their participation in a meeting via telephone unless they are absent from the community on City business. A Council member is not considered to be on City business merely by attendance at a Council meeting via telephone. Telephone long distance and /or back -up material shipping charges may be deducted from the member's monthly stipend. Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after enacted. New Text Underlined; (DELETED TEXT BRACKETED] Page 81 of 163 Ordinance No. 2813 -2015 Page 4 of 4 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of February, 2015. ATTEST: Sandra Modigh, City Clerk PAT PORTER, MAYOR Introduced: January 21, 2015 Enacted: February 4, 2015 Effective: March 4, 2015 New Text Underlined; [DELETED TEXT BRACKETED] Page 82 of 163 Nom-\ with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907- 283 -7535 / FAX: 907 - 283 -3014 ., tkrulyoj,' M MEMORANDUM TO: Mayor Porter and Council Members FROM: Tim Navarre, Council Member DATE: January 15, 2015 SUBJECT: Ordinance No. 2813 -2015, Telephonic Participation This Ordinance primarily expands the opportunity for Council Members to participate in Council meetings when traveling on City business or attending to serious personal or family needs. It also clarifies and expands the ability of Council Members to attend more meetings telephonically in the following ways: 1. KMC 1.15.130 (b) is amended to allow three, instead of two, members to routinely participate in meetings telephonically. Additionally the changes would allow an unlimited number of council members to attend a special meeting to consider an emergency action, which is defined in a new subsection (r) to mean an action necessary for the immediate preservation of public peace, health or safety. While I don't anticipate these provisions to be used frequently, their availability may be critical at times. 2. Amendments to subsection (c) are necessary for consistency with other changes to the Ordinance but are otherwise not independently material. 3. Subsection (e) is amended to clarify that participating by telephone not only allows a member to vote and discuss matters, but also counts towards a quorum and attendance. 4. Attendance at special meetings and work sessions is exempted from the general limitation of only being able to attend four regular meetings telephonically through the proposed amendments in Subsection (n). This is likely a matter of clarification for work sessions for which the code is currently silent, and is reasonable for special meetings which can be called on short notice. 5. Amendments to Subsection (o) allow for telephonic testimony an unlimited number of times when the reason for the telephonic participation is travel on City business and either extended medical care or treatment for the Member or immediate family, or a death in the immediate family. Travel on City business is defined in Subsection (q) to include traveling outside the City on behalf of the City, including for City training or when a Council Member is in Juneau during a regular or special legislative session. Your consideration for this Ordinance is appreciated. Page 83 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 84 of 163 Members Alaska State Chamber of Commerce Alaska Native Groups Environmental Groups Recreational Groups Aguaculture Associations Fishing Organizations City of Kodiak Ch), of Kenai City of Seldovia Clgp of Homer Kodiak island Borough Kenai Peninsula Borough Municipality of Anchorage "The mission ofihe Council is to represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil.facility operations in Cook Inlet. " December 18, 2014 The Honorable Pat Porter Mayor, City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Mayor Porter: The Cook inlet Regional Citizens Advisory Council (RCAC) is a citizens' oversight council for oil facility operations in the Cook Inlet area, organized under provisions in the Oil Pollution Act of 1990 (OPA 90). The Council's mission is to represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil facility operations in Cook Inlet. The Council, formed in late 1990 as a non - profit corporation, consists of 13 Directors appointed or elected by stakeholder groups as spelled out in OPA 90, including municipal and borough seats. Directors are elected or appointed to staggered 3 year terms. The term for the City of Kenai seat expires in April of 2015; it is currently occupied by Mr. John William.` Mayor Porter, your participation in this appointment process is vitally important to us! Please submit to our office by January 23, 2015, written notification of your re- appointment of Mr. Williams for a full three year term, or the name of his replacement. We would also encourage you to appoint an Alternate Director, as provided for in our By Laws. If you have any questions about Cook Inlet RCAC or the appointment process, please feel free to contact me at 907 - 283 -7222 or ierryrombachocircac.org. We look forward to hearing from you in the very near future. Sincerely,_ %� / rry mbach Dire rofAdministration cc: John Williams RECEIVED DEC 19 1111 Cook Inlet Regional Citizens Adwson Council ' 8195 Kenai Spur Hwy, Kenai, AK 99611 -8033 Phone: (907) 283 -7222 *Fax (907) 283 -6102 Page 85 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 86 of 163 COUNCIL ON AGING MEETING JANUARY 8, 2015 — 4:30 P.M. KENAI SENIOR CENTER CHAIR MARK NECESSARY, PRESIDING MEETING SUMMARY CALL TO ORDER Chair Necessary called the meeting to order at 4:30 p.m. Roll was confirmed as follows: Members Present: Members Absent: Staff /Council Liaison Present: A quorum was present. 2. AGENDA APPROVAL Chair M. Necessary, V. Geller, A. Weeks, , L. Nelson, B. Osborn, M. Milewski, V. Hallmark, F. Walters J. Hollier Rachael Craig, Council Liaison Molloy Member Geller MOVED to approve the agenda and Member Milewski SECONDED the motion. There were no objections. SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — December 11, 2014 Councilor Osborn MOVED to approve December 11, 2014 summary; Weeks SECONDED the motion. There being no objections. SO ORDERED, 4. PERSONS SCHEDULED TO BE HEARD — None 5. UNFINISHED BUSINESS — None 6. NEW BUSINESS a. Election of Officers Council nominated Velda Geller as Chair. MOTION: Councilor Weeks MOVED to elect Velda Geller as Chair of Council on Aging and Walters SECONDED. There were no objections; SO ORDERED. Council nominated Marge Milewski as Vice Chair. MOTION: Councilor Geller MOVED to elect Marge Milewski as Vice Chair and Weeks SECONDED the motion. There were no objections; SO ORDERED. b. Discussion — 2015 Goals Page 87 of 163 Council discussed and set 2015 Goals as: • Need for generator for emergencies • Research computer programs for collecting data at Senior Center for grants, activities, meals, and transportation. • Survey — Surveys to include present activities, possible extension of hours and challenges with current building. • Solarium — Repair current leak. • Bathrooms —ADA compliant toilets, remodel and remove wall paper. • Request architect design to make the current building more efficient. MOTION: Member Weeks MOVED to accept the 2015 Goals as stated and Councilor Necessary SECONDED. There were no objections; SO ORDERED. REPORTS a. Senior Center Director— Director Craig noted: • FY16 Budget has started. • Volunteer Appreciation dinner is Friday, January 16 at 6pm. • Thanked staff while on vacation and Mark Necessary for his service as Chairman. b. Council on Aging Chair — Council Chair Geller thanked Mark Necessary for being Chairman. Councilor Mark Necessary thanked Council and staff for all they do to provide services and opportunities at the Senior Center. C. City Council Liaison — Council Liaison Molloy reported on January 7'h City Council meeting. 8. NEXT MEETING ATTENDANCE NOTIFICATION — February 12, 2015 Councilor Hollier will be absent. 9. QUESTIONS & COMMENTS 10. PERSONS NOT SCHEDULED TO BE HEARD- None 11. INFORMATION- None 12. ADJOURNMENT Member Geller MOVED to adjourn and Member Olson SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Council, the meeting was adjourned at 5:25 p.m Meeting summary prepared and submitted by: Page 88 of 163 Amber McGlasson, Deputy Clerk Page 89 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 90 of 163 KENAI AIRPORT COMMISSION JANUARY 8, 2014 — 7:00 P.M. KENAI CITY COUNCIL CHAMBERS VICE CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY CALL TO ORDER AND ROLL CALL Vice Chair Feeken called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: Staff /Council Liaison Present: A quorum was present. a. Pledge of Allegiance J. Bielefeld, G. Feeken, C. Henry, J. Zirul, L. Porter Airport Manager Bondurant, Airport Assistant E. Shinn, Council Liaison Navarre Vice Chair Feeken led those assembled in the Pledge of Allegiance. 2. AGENDA APPROVAL Commissioner Bielefeld MOVED to approve the agenda and Commissioner Porter SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. December 11, 2014 Commissioner Zirul MOVED to approve the December 11, 2014 minutes with addition of L. Porter and P. Minelga added to meeting attendance and Council Member Bielefeld SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD — None 5. UNFINISHED BUSINESS a. Airport Master Plan — Phase II Report Airport Manager Bondurant reported the Technical Advisory Committee will meet on Monday, January 12'" to evaluate the alternatives in the Phase II Report. 6. NEW BUSINESS a. Election of Chair and Vice Chair Glenda Feeken was nominated as Chair. MOTION: Page 91 of 163 Commissioner Zuirl MOVED to approve the election of Glenda Feeken as Chair of the Airport Commission; SECONDED by Bielefeld. There were no objections; SO ORDERED. Jim Zirul was nominated as Vice Chair MOTION: Commission Bielefeld MOVED to approve the election of Jim Zirul as Vice Chair of the Airport Commission; SECONDED by Porter. There were no objections; SO ORDERED. b. Discussion /recommendation — "Going Paperless" for Commission Packets Airport Manager Bondurant stated the suggestion of going paperless was not to provide (pads to each Commissioner, but to e-mail the packets to Commissioners. Commission recommended going paperless for packet. MOTION: Commission Bielefeld MOVED to recommend Commission go paperless for meeting packets for a 6 month trial; it was SECONDED by Porter. There were no objections; SO ORDERED c. Discussion /recommendation — Review of Kenai Peninsula Air Fair Sponsorship Opportunities Commission and Airport Manager discussed changes for the 2015 sponsorship. REPORTS a. Airport Manager— Reported the FAA Certified Inspectors were here for four days and the FY16 Budget process has started. b. City Council Liaison — Council Member Navarre reported on the January 7, 2015 Council meeting. 8. NEXT MEETING ATTENDANCE NOTIFICATION — None 9. COMMISSIONER COMMENTS AND QUESTIONS — None 10. PERSONS NOT SCHEDULED TO BE HEARD -- None 11. INFORMATION ITEMS a. November 2014 Enplanement Report b. December 2014 Airport Managers Report c. Alaska's Know - Before - You -Fly Drone Safety Guidelines d. Special Use Permit — Edward D. Jones & Company e. Thank You for Airport Safety — Paragon Partners, LTD f. Airport Bulletin 09 -2014 — Winner of Best Decorated Christmas Tree Page 92 of 163 12. ADJOURNMENT MOTION: Commissioner Porter MOVED to adjourn and Commissioner Zuril SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 8:OOp.m. Meeting summary prepared and submitted by: Amber McGlasson, Deputy Clerk Page 93 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 94 of 163 ai Municipal Airport Memo %T0: From Date: "Sef v6nW*t&Qrea;ter Kenai, Penf*uttila%' 305 N. WILLOW ST. SURE 200 KOM, ALASKA 99611 TELEPHONE 907,26 3-7951 FAX 907,2033737 Rick R. Koch - City Manac Mary Bondurant — Airport January 9, 2015 Subject: "Going Paperless " — Commission Meeting Packets At the December 12, 2014 Airport Commission meeting, Mayor Porter asked Commission to discuss "going paperless" at their January 8, 2015 meeting. Time and materials to compile and mail commission packets is very expense. Commission discussed "going paperless" and a recommendation was made to try it for six months. Commission members will be emailed their packets. If you have any questions, please contact me. www.kenalairport.com . Page 95 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 96 of 163 "Serv6rWd &0reatrr'K.emU/ PeninwW 305 N. WY1 LOW ST. SurtE 200 KENN, ALASKA 99617 I%L2T Municipal Airport TAE 907,2837957 FAX 907,283a737 Memo To: Rick R. Koch - City Manac From: Mary Bondurant — Airport Date: January 9, 2015 Subject: Airport Goals & Objectives FY2016 Airport Commission finalized and is recommending the attached Goals & Objectives for FY16. Please include as an information item in the January 21, 2015 Council packet. If you have any questions, please contact me. Attachment www.kenaiairport.com. Page 97 of 163 GOALS AND OBJECTIVES 2014-2015 1. Airport Beautification • Keep up with flowers /landscaping • Mural Project • Remove grass strips around terminal vehicle parking lots 2. Float Plane Basin • Clean aquatic plants from water runway (on- going) • Fuel dock improvement (eliminate rails) 3. Terminal Building • Replace terminal carpet • Market terminal space • New security camera system 4. Airport Administration • Continue with education & training opportunities for airport staff 5. Advertising & Marketing • Develop airport brochure • Market airport lands • Annual Kenai Peninsula Air Fair 6. Airport Lands • Review KMC 21.10 Leasing of Airport Reserve Land, and KMC 21.15 Lease and Sale of Airport Land Outside the Airport Reserve 7. Airport Master Plan • Complete Master Plan • Alternate energy sources • Redesign of terminal entrance doors • Noise buffers around the airport perimeter • Relocate gravel strip • Designated Pet Area Airport Commission Goals Page 98 of 163 Page 1 of 1 KENAI HARBOR COMMISSION MEETING JANUARY 12, 2015 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR PHIL MORIN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Morin called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners Absent: Staff /Council Liaison present: Mayor Gabriel A quorum was present. 2. AGENDA APPROVAL MOTION: Chair P Morin, G. Greenberg, W. Nelson, V. Askin, J. Glendening, T. Thompson B. Peters Public Works Director S. Wedemeyer, Council Liaison Vice Commissioner Askin MOVED to approve the agenda with addition of New Business item, Action on Review of Duties from 6pm Work Session, Commissioner Glendening SECONDED the motion. There were no objections; SO ORDERED. 3. ELECTION OF VICE CHAIR AND CHAIR Commission nominated Phil Morin for Chair and Gary Greenberg for Vice Chair. MOTION: Commissioner Nelson MOVED to elect Phil Morin for Chair and Gary Greenberg for Vice Chair and Commissioner Askin SECONDED the motion. There were no objections; SO ORDERED. 4. APPROVAL OF MEETING SUMMARY — December 8, 2014 MOTION: Commissioner Nelson MOVED to approve the meeting summary of December 8, 2014 and Commissioner Glendening SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS NOT SCHEDULED TO BE HEARD - None 5. UNFINISHED BUSINESS — None Commission recommended to have discussion items South Beach Road and Alaska Wildlife Trooper Tickets to be added to the next agenda. Page 99 of 163 6. NEW BUSINESS Discussion — Review of Power and Duties MOTION: Commissioner Askin MOVED to recommend City Council amend KMC Code 11.10.010 (a) to read "As requested by the council or administration do the following:" and Glendening SECONDED. There were no objections; SO ORDERED. MOTION: Commissioner Greenburg MOVED to recommend City Council amend KMC Code 11.10.010 (a)(6) to read 'Review reports and plans for approval by the City Council." and Glendening SECONDED. There were no objections; SO ORDERED. MOTION: Commissioner Greenburg MOVED to request Council Liaison Gabriel take previous two recommendations to City Attorney Bloom, to draft an ordinance for amendments; Commissioner Glendening SECONDED. There were no objections; SO ORDERED. REPORTS a. Public Works Director— Sean Wedemeyer reported South Beach Road in design and permitting process. b. Commission Chair — Commission Chair Morin noted he sent an e-mail to the State Police requesting Dip net statistics and has not gotten a reply. C. City Council Liaison — Vice Mayor Gabriel reported January 7t' City Council meeting and noted the City Finance department was audited and given praise. 8. NEXT MEETING ATTENDANCE NOTIFICATION — February 9, 2015 Commissioner Glendening advised he would not be in attendance. 9. COMMISSIONER COMMENTS /QUESTIONS — None 10. PERSONS NOT SCHEDULED TO BE HEARD — None. 11. INFORMATION — None 12. ADJOURNMENT MOTION: Page 100 of 163 Commissioner Askin MOVED to adjourn and Commissioner Thompson SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Commission, the meeting was adjourned at 7:43p.m. Meeting summary prepared and submitted by: Amber R. McGlasson, Deputy Clerk Page 101 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 102 of 163 i t�911111 "'Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 1IIII 199] MEMO: TO: Library Commission CC: Rick Koch FROM: Mary Jo Joiner DATE: 30 December 2014 SUBJECT: Commission status Some of you may be aware that at a recent City Council meeting the Mayor mentioned the possibility of `sun setting' the Library Commission. This suggestion was made based on the general lack of agenda items, difficulties in getting a quorum for meetings and the fairly recent decline in interest in serving on the Commission. It is no secret that interest in the Commission and agenda items have declined since we opened the expanded facility. In a burst of activity just after the grand opening we were very active in discussing, amending and creating policies that fit our new circumstances. However, it has been increasingly difficult to assemble a meaningful agenda for most meetings. In an effort to consolidate activity and our agendas, we moved to a quarterly meeting schedule. Not long ago (just over a year) we had full membership of seven on the Library Commission. More recently those numbers dwindled from 5 and now there are only 3 members. In the meantime, the Friends of the Library Board is experiencing the same attrition. Many of their Board members were dedicated to fundraising for the new addition and gracefully left after we completed that project. Of course, there still remains a mission for the Friends to help augment the budget the city allocates to the library and sponsor programs for children and people of all ages. We simply cannot maintain the level of service we have without those additional funds. Page 103 of 163 I am writing to determine whether you, as Commission members would support the Mayor's suggestion to `sunset' the Library Commission and perhaps devote your time and efforts to help the library through joining the Board of the Friends of the Library. We currently have two very small groups of folks, the Commission and the Friends who have difficulty accomplishing and meeting to help the library. One board could, fully constituted could do so much more for our program. In this scenario, the City Council could still create an ad hoc committee for any library issues that required broad citizen input. In fact, the Friends could help the library sponsor citizen town meeting type gatherings to help us refine our services to the community. Please let me know your thoughts on this and consider writing the Mayor and/or City Council if you support this idea so that she knows how to proceed. Page 104 of 163 Rick Koch From: Mary Jo. Joiner Sent: Friday, January 02, 2015 3:21 PM To: Rick Koch Subject: FW: Library Commission FYI. Response to memo. Mary Jo Joiner, Director Kenai Community Library 163 Main Street Loop Kenai, AK 99611 mioiner(@kenai.city 907 - 283 -8206, FAX 907 -283 -2266 IN (Hi - -- Original Message---- - om: Eileen Bryson [ mailto:eileendbrvsonogmail.com] nt: Friday, January 02, 2015 12:44 PM : Mary Jo. Joiner bject: Re: Library Commission Mary Jo, Kathy and I had this same discussion, and we both agreed that supporting and being a part of the Friends of the Library might be would be a good way for both of us to go. The only thing we'd miss would be the chance to meet with you and hear all your great ideas. Add my name to those in favor of the Sunset change. Eileen On 12/31/14, Mary Jo. Joiner <mioiner(akenai.city> wrote: > Happy New Year. Please see the attached memo. If you have any trouble > opening it please let me know and I will just cut and paste the > information. > Mary Jo Joiner, Director > Kenai Community Library > 163 Main Street Loop > Kenai, AK 99611 > mioinerf@kenai.city > 907- 283 -8206, FAX 907 - 283 -2266 > [Color Logo.TIF] [All- America City Logo 2O11.JPG] 1 Page 105 of 163 Rick Koch O From: Mary Jo. Joiner Sent: Monday, January 05, 2015 9:29 AM To: Sandra Modigh; Rick Koch Subject: FW: Library Commission From: Kathy East [mailto:starstruckathv amail com] Sent: Sunday, January 04, 2015 2:26 PM To: Mary Jo. Joiner Cc: Ann Sherry Bodin; eileendbrvsont@gmail com Subject: Re: Library Commission Hi Mary Jo, Thank you for putting together this memo. I totally agree with you and would support combining efforts with the Friends. Right now, there is not really a purpose to both organizations since the new library has come to fruition. However, as you stated, the Friends are an important support, and I would be happy to put my time and efforts into the Friends at this time. If there is a need for the Commission to be reinstated in the future, I am sure that Mayor Porter would not hesitate to do so. In the mean time, I feel like the Kenai library would be best served by sunsetting the commission and supporting the Friends. Thank you to the past and present commissioners for all of their support. Please let me know what else I can do for the Library. Sincerely Kathy Fast Kenai Library Commission 31, 2014 at 10:41 AM, Mary Jo. Joiner <m'oiner 7u kenai.city> wrote: Happy New Year. Please see the attached memo. If you have any trouble opening it please let me know and I will just cut and paste the information. Mary Jo Joiner, Director Kenai Community Library 163 Main Street Loop Kenai, AK 99611 mioincyOkenai cite 907- 283 -8206, FAX 907 -283 -2266 Page 106 of 163 Rick Koch From: Mary Jo. Joiner Sent: Wednesday, January 07, 2015 8:38 AM To: Rick Koch; Sandra Modigh Subject: FW: Library Commission From: Ann Bodin imailto:asbodin @smail.comj Sent: Tuesday, January 06, 2015 10:47 PM To: Mary Jo. Joiner Subject: Re: Library Commission I will look forward to meeting with Friends and helping our Library. THX for all you do for our community. On Dec 31, 2014 10:41 AM, "Mary Jo. Joiner" Happy New Year. Please see the attached memo. If you have any trouble opening it please let me know and I will just cut and paste the information. Mary )o Joiner, Director Kenai Community Library 163 Main Street Loop Kenai, AK 99611 mioiner@kenai.city 907- 283 -8206, FAX 907- 283 -2266 Page 107 of 163 Kenai �. "r" �y zm Page 107 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 108 of 163 KENAI BEAUTIFICATION COMMITTEE JANURARY 13, 2015 — 7:00 P.M. CITY HALL COUNCIL CHAMBERS CHAIR LISA GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at 7:00 p.m. Roll was confirmed as follows: Members present: Chair L. Gabriel, T. Canady, H. Spann, B. Madrid, C. Jung, S. Peterson Members absent: P. Baxter Staff /Council Liaison present: Parks and Recreation Director B. Frates, Council Liaison Mayor Porter A quorum was present. 2. AGENDA APPROVAL Committee requested to remove item 3. Election of Chair and Vice Chair, add Joe Harris to Persons Scheduled to be Heard and Volunteer Plant Date scheduled for June 6, 2015 under Information Items. MOTION: Committee Member Jung MOVED to approve the agenda with requested changes and Member Madrid SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY — None 4. PERSONS SCHEDULED TO BE HEARD a. Joe Harris Joe Harris, Kenai Resident, requested a sign for the Oldtown Cabins and help with landscaping around the sign. He will provide the Committee with various designs for the requested sign. 5. UNFINISHED BUSINESS - None 6. NEW BUSINESS a. Goals & Objectives Committee reviewed the Goals & Objectives memorandum provided by Parks & Rec Director Bob Frates. Committee recommended adding a Facebook page for Kenai Beautification and updating the City web page, providing landscape training for Randy Dodge and suggested a special meeting on the Wildflower Meadow. Page 109 of 163 MOTION: Committee member Jung MOVED to set a special meeting for January 27, 2015 on the Wildflower Meadow and Spann SECONDED. There being no objection; SO ORDERED REPORTS a. Parks & Recreation Director Frates reported on pesticide training, open ice skating and due to lack of snow, and that there hasn't been trail grooming. b. Committee Chair Gabriel note she would like to see more engagement on email communication between Committee members. C. City Council Liaison Mayor Porter updated the Committee on the Municipal Park wooden carvings. 9. NEXT MEETING ATTENDANCE NOTIFICATION —April 14, 2015 10. COMMITTEE MEMBER QUESTIONS AND COMMENTS — None 11. PERSONS NOT SCHEDULED TO BE HEARD — None 12. INFORMATION a. Volunteer Bed Planting Scheduled for June 6, 2015 13. ADJOURNMENT Committee Member Tuttle MOVED to adjourn and Member Madrid SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Committee, the meeting was adjourned at 8:07 p.m. Meeting summary prepared and submitted by: Amber McGlasson, Deputy City Clerk Page 110 of 163 , V'�laye with a Past, Gcp� with a Future j 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tlll�! thr•ri % °(. 1992 MEMORANDUM: O: Rick Koch, City Manager FROM: Matt Kelley, City Planner DATE: January 21, 2015 SUBJECT: Information Item, Abandoned Vehicle Code Amendments The purpose of this memorandum is to introduce an Informational Item for the City Council. The City has had some difficulty in enforcing the Abandoned Vehicle Ordinance due to the way it is currently written. To provide for better enforcement of the code, staff is proposing amendments to Kenai Municipal Code 12.25, ABANDONED VEHICLES. Staff recommends that the title of the chapter should be revised to say ABANDONED AND JUNK VEHICLES. A definition of an abandoned vehicle should be placed in the code's definition section to read: "Abandoned vehicle" means a vehicle left unattended on a street, highway, or other public property for a period in excess of seventy -two (72) hours, unless otherwise specifically permitted by City ordinance or regulation." Staff also recommends that the definition of a junk vehicle contained in Section 12.25.03(0 be revised so that subsection (1) reads as follows: "In a condition which exhibits at two (2) or more of the following elements: subsection (1)(i)says: " A substantial amount of broken or missing glass ". The revision is: Broken or missing window, headlight or taillight and a new subsection (1)(v) to read: Is not currently registered to operate on public roads of Citv or State except for certain recreational vehicles not required to be reqistered under State law or Citv code. Staff also recommends that this definition be moved to the definition section of this Chapter Section 12.25.030(d) of the Code states: "Notwithstanding KMC12.25.030(c), no vehicle may be removed from private property without the consent of the property owner or occupant." Staff recommends that this code provision be removed because it restricts the ability of the City to enforce the abandoned vehicle code. Thank you for your consideration. Attachment: Proposed Ordinance, KMC 12.25 Abandoned and Junk Vehicles Page 111 of 163 Suggested by: CITY OF KENAI ORDINANCE NO. * -2015 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE 12.25 - ABANDONED VEHICLES, TO AMEND THE ORDINANCE TITLE TO INCLUDE JUNK VEHICLES AND FURTHER DEFINE THE DEFINITION OF "ABANDONED VEHICLE" AND "JUNK VEHICLE". ALSO AMEND CITY DESIGNEE WHO IS RESPONSIBLE FOR ENFORCMENT. WHEREAS, Title 12 Health and Safety, Chapter 12.25 of the Kenai Municipal Code is titled Abandoned Vehicles; and, WHEREAS, the City of Kenai has adopted ordinances prohibiting owners of private property from leaving abandoned vehicles on the property that are considered "junk vehicles" for longer than 72 hours except under certain circumstances; and, WHEREAS, the City of Kenai definitions do not include definitions for "Abandoned Vehicle" and "Junk Vehicle" and definitions should be included to identify vehicles which may be considered an abandoned or junk vehicle; and, WHEREAS, the Municipal Code should provide for provisions to determine if a vehicle is considered Abandoned or Junk Vehicle; and WHEREAS the definition of an Abandoned or Junk Vehicle should include vehicles that are inoperable and incapable of performing the function for which they were manufactured. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that Section 1. Form: That this is a code ordinance. Section 2. Amendment of Chanter 12.25 of the Kenai Municipal Code: That Kenai Municipal Code, Chapter 12.25 - Abandoned Vehicles, is hereby amended as follows: Chapter 12.25 ABANDONED AND JUNK VEHICLES 12.25.010 Definitions. The following definitions shall apply in the interpretation and enforcement of this chapter: Page 112 of 163 (bbl "Junk Vehicle" means a motor vehicle that is: (1) In a condition which exhibits one (11 or more of the following elements: (i) Is not currently registered, (ii) Is Inoperable, Lit Is missing a maior component such as the engine, transmission, the fair market value of the vehicle. or 21 In a condition which exhibits two (2) or more of the following elements: tires (iii) Missing a maior body part, such as a fender, quarter panel, bumper, trunk lid, door or hood. [A](cc) "Person" [SHALL] means any person, firm, partnership,. association, corporation, company, or organization of any kind. [B](d) "Vehicle" [SHALL] means a machine propelled by power other than human power designed to travel along the ground by use of wheels, treads, runners, or slides, and transport persons or property or pull machinery and shall include, without limitation, automobile, truck, trailer, motorcycle, tractor, buggy, and wagon. [CI(e) "Street or highway" [SHALL] means the entire width between the boundary lines of every way publicly maintained when any part thereof is open to the use of the public for the purposes of vehicular travel. [DJM "Property" [SHALL] means any real property within the City which is not a street or highway. 12.25.020 Abandonment of [V]Vehicles. No person shall [ABANDON ANY] leave an abandoned vehicle within the City. [AND NO PERSON SHALL LEAVE ANY VEHICLE AT ANY PLACE WITHIN THE CITY FOR SUCH TIME AND UNDER SUCH CIRCUMSTANCES AS TO CAUSE SUCH VEHICLE REASONABLY TO APPEAR TO HAVE BEEN ABANDONED.] 12.25.030 Leaving of [J)Junk or [I]Illegally [P]Parked [VJVehicles. (a) No person shall leave any junk vehicle on any street, highway, or public property within the City. (b) No person shall leave any vehicle remaining on public property designated for parking in violation of regulations, ordinances, and /or posted times, periods, or conditions. Any such vehicle shall be subject to emergency impounding procedures pursuant to KMC 12.25.040(c). (c) No person in charge or control of any property within the City, whether as owner, tenant, occupant, lessee, or otherwise, shall allow any junk vehicle to remain on such property longer than thirty (30) days[SEVENTY -TWO (72) HOURS]; and no person shall leave any such vehicle on any property within the City for a longer time than thirty (30) days[SEVENTY -TWO (72) HOURS]; except that this ordinance shall not apply with regard to a vehicle in an enclosed building or completely screened from public view and adjacent properties; a Page 113 of 163 vehicle on the premises of a business enterprise operated in a lawful place and manner, when necessary to the operation of such business enterprise; or a vehicle in an appropriate storage place or depository maintained in a lawful place and manner by the City. [(D) NOTWITHSTANDING KMC 12.25.030(C), NO VEHICLE MAY BE REMOVED FROM PRIVATE PROPERTY WITHOUT THE CONSENT OF THE PROPERTY OWNER OR OCCUPANT.] [E](d) Notwithstanding the provisions of subsection (c) of this section, if the City Manager has reasonable grounds to believe that repairs can be made to render a junk vehicle operable, that the registered owner or other person entitled to possession of the vehicle is willing to undertake or have performed such repairs, that the vehicle does not pose any health or safety hazard, and that there is no reasonable means for removing the vehicle from public view while repairs are being performed, the City Manager may authorize a period of no more than thirty (30) additional days for the performance of such repairs. In no case, however, may this section be construed as authorizing the operation of a junkyard or other salvage or repair business where other requirements of the law have not been met. [(F) "JUNK VEHICLE- MEANS A MOTOR VEHICLE THAT IS: (1) IN A CONDITION WHICH EXHIBITS TWO (2) OF THE FOLLOWING ELEMENTS: (I) A SUBSTANTIAL AMOUNT OF BROKEN OR MISSING GLASS, (II) MISSING TWO (2) OR MORE WHEELS OR TIRES, (III) MISSING A BODY PANEL OR BODY PART, SUCH AS QUARTER PANELS, BUMPER, TRUNK LID OR HOOD, (IV) MISSING AN ESSENTIAL COMPONENT SUCH AS THE ENGINE, TRANSMISSION, CARBURETOR, DISTRIBUTOR, BRAKE OR WHEEL CYLINDER, BRAKE SHOE, GENERATOR, OR ALTERNATOR, STARTER, FRONT PASSENGER SEAT, OR DRIVE SHAFT; OR (2) STRIPPED, WRECKED OR OTHERWISE INOPERABLE DUE TO MECHANICAL FAILURE; OR (3) HAS NOT BEEN REPAIRED BECAUSE OF MECHANICAL DIFFICULTIES OR BECAUSE THE COST OF REPAIRS REQUIRED TO MAKE IT OPERABLE EXCEEDS THE FAIR MARKET VALUE OF THE VEHICLE.] 12.25.040 Storage (a) Junk vehicles may be stored in a back or side yard subject to the following restrictions: (1) Two- thousand feet of yard area is required per vehicle, up to a maximum of four vehicles per residence. (2) The storage area must be shielded from public view by a sight obscuring fence with a minimum height of six feet. (3) Any stored vehicle must be covered with a cover designed for covering vehicles. (4) Vehicles may only be stored on a property that has an existing principal permitted use. (5) Vehicles may not be stored in a front yard. Page 114 of 163 lv 12.25.050 Repair (a) Vehicles, junk or otherwise, may be repaired subject to the following restrictions: (1) Vehicle repair must take place within an enclosed structure or in the driveway immediately adjacent to the residence or garage. (2) Work may not be conducted on more than one vehicle at a time. (3) Parts, equipment, and supplies must be stored in an enclosed area that is screened from public view. (4) Vehicle repair is not allowed within the public right -of -way. 12.25.060 Impounding. (a) The [CHIEF OF POLICE]City Manager or [ANY MEMBER OF HIS OR HER DEPARTMENT DESIGNATED BY HIM OR HER]designee is hereby authorized to remove or have removed any vehicle left at any place within the City which reasonably appears to be in violation of any regulation or ordinance or lost, stolen, or unclaimed. Such vehicle shall be impounded until lawfully claimed or disposed of in accordance with this chapter. (b) Where an abandoned, wrecked, non - operating, illegally parked or discarded vehicle presents no obstruction or hazard and is properly registered and licensed, so that the owner or other interested persons can be notified, the [CHIEF OF POLICE]City Manager, or designee shall give notice by personal service or certified mail with return receipt requested to the owner and /or interested person stating: (1) A description of the vehicle; (2) The violation or reason for police action; (3) The proposed action to be taken; (4) The right of the person notified to a hearing with, and an opportunity to be heard by the [CHIEF OF POLICE]City Manager or designee in order that the proposed action or amount due may be contested; (5) That said vehicle will be towed, impounded, and /or disposed of if unclaimed for a period of thirty (30) days after notice is sent. (c) Where an abandoned, wrecked, non - operating, illegally parked, or discarded vehicle presents an obstruction or hazard, or an emergency exists, and said vehicle is impounded or towed, notice of the type, and to the extent, set forth in KMC 12.25.040 shall be given as soon as practical after towing or impound. (d) Where the owner or other interested person cannot be readily ascertained, notice by publication shall be given subsequent to towing or impound and prior to sale or other disposal. (e) The [CHIEF OF POLICE]City Manager shall keep a record of all vehicles impounded, containing date of impounding, description of vehicle and conte[S]nts therein, cause for which impounded, and other information deemed pertinent. 12.25.070 Redemption of [I)I=npounded [VJVehicles. (a) After a vehicle has been impounded as provided by regulation or ordinance and the owner or authorized representative of the owner of the vehicle claims the same, he or she shall be informed of the nature and circumstances causing the impoundment of such vehicle and to obtain release thereof shall pay all towing and storage fees unless pursuant to KMC 12.25.040 it is administratively determined that the action taken was unwarranted, in which case the vehicle Page 115 of 163 shall be released immediately to the owner without collection of fees or other charges. (b) If the operator or owner of the vehicle, upon hearing before a judge, is found not guilty of the violation of which he or she is charged, the impounded vehicle shall be released immediately to the owner without collection of fees or other charges. If the owner or operator of such vehicle is found guilty by the judge, any fine imposed under the provisions of the appropriate section of this title shall be in addition to the towing and storage charges herein prescribed. (c) A vehicle is declared to be impounded when an authorized person, pursuant to and under authority of this title, requests dispatch of a tow truck to effect the impoundment. A person whose vehicle has been impounded may obtain the release of the impounded vehicle, if towing has not commenced, by paying the tow contractor the tariffed or contract rate as provided for canceled trips, provided that such impoundment is one where the owner is entitled to release of the vehicle. This section has no effect on a citation, ticket, or complaint that may be issued in connection with the impoundment. 12.25.080 Disposition — Destruction. (a) If the [CHIEF OF POLICE)City Manager or designee determines that an abandoned vehicle impounded pursuant to this chapter has been scrapped, dismantled, or destroyed beyond repair as provided in AS 28.10.221(a)(2), and AS 28.10.051(a)(3), or if he or she determines that because of the age and condition of the vehicle it is no longer of significant value, he or she may dispose of it by crushing or other means of destruction upon the expiration of the thirty (30) day period required by KMC 12.25.040. (b) The City may also dispose of junk vehicles at the written request of the registered owner of the vehicle or person in lawful possession or control of the vehicle. This written request shall be on a form prescribed by the City. 12.25.090 Sale of [1]Impounded [Wehicles. When a vehicle has been impounded for violations of this title, the [CHIEF OF POLICE]City Manager or designee or designated agent shall send a notice by certified mail to both the legal and registered owner of the vehicle, if different persons, when the name of the owner or owners can be ascertained by checking the records of the Alaska Department of Public Safety. The notice shall accurately describe the vehicle and any property therein, give the date the vehicle was impounded and state that unless the vehicle is reclaimed within thirty (30) days from the date of the notice, it will be disposed of pursuant to State law. 12.25.100 Waiver of [C]Claims for [D]Damages. An owner of an abandoned, discarded or illegally parked vehicle, waives any claims he or she may have for damage to his or her vehicle which may result from actions taken pursuant to this chapter. Such damage includes, but is not limited to, accidental damage or destruction occasioned by removal, transport, storage, and acts of third parties. 12.25.110 Penalty. A person who violates KMC 12.25.020 or KMC 12.25.030 of this chapter, upon conviction, is punishable by a fine as provided for violations in KMC 13.05.010. Page 116 of 163 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.0700, this ordinance shall take effect 30 days after adoption. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this * day of *, 2014. ATTEST: Sandra Modigh, City Clerk Approved by Finance: PAT PORTER, MAYOR Page 117 of 163 Introduced: *, 2015 Adopted: *, 2015 Effective: *, 2015 [PAGE LEFT BLANK INTENTIONALLY] Page 118 of 163 "'Villaye with a Past, C# with aFuture // T 1992 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 MEMO: TO: Chief Gus Sandahl, Lt. Dave Ross FROM: Cora Chambers — Chief Animal Control Officer DATE: 1/10/2015 SUBJECT: December Monthly Report This month Kenai Animal Shelter took in 83 live animals. Here is a breakdown of animal intake and disposition. Doss: © Disposition: 2 Intake: ® Disposition: Vq Waiver 11 Adopted 16 Stray 9 Euthanized 5 Impound 5 Claimed 8 Protective Custody 1 Field Release 0 Quarantine 0 Transferred to Rescue 0 Other 0 Cats: Intake: © Disposition: 2 Waiver 41 Adopted 30 Stray 16 Euthanized 7 Impound 0 Claimed 2 Protective Custody 0 Transferred to Rescue 23 Quarantine 0 Other 0 Other Animals: DOA: 0 Dog 2 Cat 8 Rabbit 2 I Citations Animals were left in the overnight drop off kennels. 8 olunteer Hours Logged Animals are known borough animals Kennel Permits Field Investigations & patrols Page 119 of 163 POLICE DEPARTMENT MID -MONTH REPORT December 2014 i the city of j KENA� SKA lr � TO: Rick Koch — City Manager FROM: Gus Sandahl — Police Chief DATE: 1113/15 SUBJECT: Police & Communications Department Activity — Month of December 2014 Police handled 588 calls for service. The Dispatch Center received 285 9 -1 -1 calls, 216 of which were from cell phones. Officers wrote 231 reports and made 55 arrests. Traffic enforcement resulted in 106 warnings, 15 citations for speeding, 1 citation for not wearing seatbelt, 25 citations for "other," and 17 equipment citations. There was 1 DUI arrest (misdemeanor). Officers investigated 21 motor vehicle crashes; none of which were DUI - related. There were 4 crashes involving moose. On December 2, Department supervisors attended a 2 -day OSHA course at the Kenai Library. On December 8, Lt. Ross attended a 5 day use of force course in Las Vegas, NV. On December 8, Sgt. Sjogren attended a 3 day ICS 300 course in Soldotna. On December 11, Sgt. Langham attended a 2 day Public Information Officer Course in Soldotna. In the schools, SRO Prins and KPD command staff presented the ALICE program to staff at Mt. View Elementary and Kaleidoscope. KPD will be bringing the ALICE program to the Kenai students beginning in the spring semester. SRO Prins taught three drug classes at KCHS, taught 6 DARE classes at Mt View, taught a drug /alcohol /internet safety class to a local boyscout troop, and handled 5 calls for service. Page 120 of 163 KENAI SENIOR CENTER January 2015 REPORT theci�af KENAISKA To: Rick Koch, City Manager From: Rachael S. Craig, Senior Center Director Date: January 13, 2015 Total December Meal Count 2014 Served: Total Congregate Meals Served: 1,432 Total Home Meals Served: 2,173 Total December Meal Count 2013 Served: Total Congregate Meals Served: 1,038 Total Home Meals Served: 2,131 December 2014 Home Meals NTS CHOICE 60+ Service Area 33 Clients 866 Meals 22 Clients 688 Meals 60+ Outside Service Area -0- -0- 4 Clients 125 Meals Under 60 Service Area 2 Clients 45 Meals 8 Clients 320 Meals Under 60 Outside Service Area -0- -0- 3 Clients 129 Meals The senior Center was rented 3 times. Volunteers provided 1,303 hours of service. The Administrative Assistant had 40 scheduled appointments for seniors. She is calling prospective residents to fill two empty apartments. During the first week in December we held a Christmas decorating party. 12 seniors decorated the senior center for Christmas. A group from the First Baptist Church decorated the Christmas trees at Vintage Pointe. They invited residents to help. Everyone baked and decorated Christmas cookies then afterwards had hot chocolate and freshly baked cookies. 25 senior women enjoyed the annual Christmas tea hosted by Patsy Clifford and her daughters. There was also a Christmas cookie exchange. 23 seniors attended the Christmas Lights Tour and after stopped at the home of the Admin. Assistant and was treated to Christmas cookies and hot cider. 21 seniors traveled to Homer to watch the "Nutcracker" and have dinner. The annual "Breakfast with Santa" was a hit. We had many senior volunteers that served pancakes and orange juice to 196 kids and parents. 126 seniors came for the Christmas Party and luncheon. Instead of a gift exchange, there was a special Bingo with everyone received a Christmas prize. Santa assisted with Bingo and delivering the prizes. The prizes were donated. For New Year's Day, a breakfast brunch was served, seniors were entertained with a senior talent show in the morning and in the afternoon played board games. 75 seniors participated in the New Year's Celebration. Page 121 of 163 / r tyre a� a f KENAI, ALASKA PARKS & RECREATION MID -MONTH REPORT January 2015 A total of 102 hours of ice was reserved at the ConocoPhillips /City of Kenai Multi - Purpose Facility for the month of December. This compares to 70 hours of reserved ice during this same time last year. The Kenai Peninsula Winter Games is scheduled for January 22nd —25 th and the Kenai rink will utilized for tournament play during this time along with the Soldotna Sports Center. Kenai Central High School will be hosting JV games January 15 -17. Unseasonably warm temperatures have still prevented grooming efforts at the Kenai Nordic Trails. This is pretty much the same with all the Kenai Peninsula. Outdoor skating at the Daubenspeck Family Park pond opened last week. This area will remain opened until further notice. Ice measurements are taken weekly and more frequently during sudden changes in weather patterns. Ice thickness is currently 14" and skating conditions have been good. Warmer weather may produce some standing water on surface with freezing occurring throughout evening hours. All necessary repairs were made to street pole transformers that power the winter pole decorations. Most decorations will either be taken down or turned off leading into next week. The exceptions will be the static displays at the ice rink and at Daubenspeck Family Park. Department has been busy putting together budgets. Randy Dodge and Director Frates will be attending 3.5 day Pesticide Certification course at the end of January. Crews have stayed busy performing general park maintenance, greasing & cleaning equipment, cleaning and organizing the crew building and have been engaged in some preliminary planning for the upcoming summer. Routine maintenance items such as inspections, trash and bathroom cleaning, removing snow tailings behind MPF, etc. are ongoing. Page 122 of 163 PUBLIC WORKS DIRECTOR l CAPITAL PROJECTS MANAGER rti< MID -MONTH REPORT KENAI, ALASKA Y1TO: Rick Koch, City Manager FROM: Sean Wedemeyer Public Works Director /Capital Projects Manager Sit DATE: January, 2015 SUBJECT: Mid - Month Report; Public Works / Capital Projects Public Works: • Alaska Pollution Discharge Elimination System (APDES) Permit - pending ADEC review. • Lift Station Telemetry Replacement — Funding required. • S. Spruce & Third Ave. Repair — Construction to be bid in 2015. • WWTP Improvements — Design in progress. • Fire Systems Testing Insoection and Monitoring — Awarded. • Boating Facility Fuel Vendor - Procurement documents in development. • Ambulance Purchase — Procurement documents in development. • Columbarium Base and Sidewalk — Construction to be bid in 2015. • City Hall Roof Replacement — Construction to be bid in 2015. • Site Specific Safety Plans — In progress. Capital Projects: • Maintenance Facility — Punch list and closeout in progress. • Vintage Pointe and Senior Center Siding — Closeout in progress. • Kenai Airport Airfield Marking — Closeout in progress. • Reservoir Well 2C. and Well 2D — Design in progress. • Water Main Replacement Design — Design in progress. • Magic Ave Construction and Paving — To be bid in 2015. • First St pavement and curb upgrades design — Funding required. • Flight Service Station Upgrades Phase 1 — Construction to be bid in 2015. • Flight Service Station Upgrades Phase 2 — Closeout in progress. • Public Safety Building Improvements — Funding required to construct. • Airport Security Camera Replacement — Resolution to award 1/21/15. • South Beach Road Design — Design in progress. • Airport Tree Removal - Closeout pending FAA review. • Warm Storage Design — Design in progress. • Multipurpose Facility Upgrades — Design in progress. • Small Taxiways and Aircraft Tiedown Rehabilitation — Design in progress. • VIP Paving LID — Design in progress. Page 123 of 163 OVA FINANCE DEPARTMENT MID -MONTH REPORT To: Rick Koch, City Manager / From: Terry Eubank, Finance Director Date: January 14, 2015 Re: Monthly Report January 2015 The past month has been a busy one with much of the department's focus on the preparation of the FY2016 Budget. The Council is tentatively scheduled to receive its first draft of the FY2016 budget with its April 15`h packet. Actual distribution will be dependent upon the receipt of health care renewal quotes, as this single item has significant budgetary impact on all funds and departments. A copy of the FY16 Budget Calendar is attached for your convenience. There is much work to be done by all City departments over the next couple of months. The department is preparing for a year -end review of the Airport Land Sale and General Land Sale Permanent funds performance. The FY14 transfer from the ALSPF to Airport Operations will be $1,135,313. This compares to the FY15 budgeted amount of $1,147,095. The FY15 transfer from the GLSPF to General Fund operations will be $147,093. This compares to the FY15 budgeted amount of $140,134. Attachment CITY OF KENAI FY 2016 BUDGET PREPARATION CALENDAR January 2, 2014 Budget Preparation Packets Distributed January 5 -9, 2015 IT Manager meetings with department heads to determine IT Equipment, software and communication needs for FY2015. January 16 Overtime and new positions due to Finance January 19 IT equipment, software, and communications budgets recommendations provided to department heads for consideration and inclusion in their budget submittal. January 23 Insurance, Utilities, Equipment Replacement Fund payment amounts, and Depreciation Amounts provided to department heads for inclusion in their budget submittal. January 28 City administrator decides on new position and overtime requests by this date. February 4 Personnel budgets provided to department heads for inclusion in their budget submittal. February 6 Departments operational budget submissions due to Finance. Department capital and special project requests due to finance. February 13 Consolidated operational budget submitted to administrator. Consolidated capital and special project requests submitted to administrator. Feb. 23 - March 13 Department head meetings with administrator. March 27 Administrator's budget draft finalized. *April 8 Budget package to Clerk for Council packet April 15 —May 1 Council Budget Work Sessions Meeting dates to be determined by Council. May 13 Budget Ordinance to Clerk for Council packet May 20 Introduction of Budget Ordinance May 27 Mill rate Resolution to Clerk for Council Packet May 28 Publish notice 7 days prior to public hearing June 3 Public hearing of Budget Ordinance Page 125 of 163 June 3 Mill rate Resolution adopted - Must be provided to the Borough by 6/15 June 19 Publication & distribution of Budget completed Finance website updated * Estimated date. Actual date may change depending upon the date the FY 16 employee health care renewal is received. Page 126 of 163 l V FINANCE DEPARTMENT QUARTERLY EXPENDITURE t\To: Rick Koch, City Manager �_/From: Terry Eubank, Finance Director // Date: January 14, 2015 Subject: Quarterly Financial Report REPORT — December 2014 Attached is a relatively easily produced quarterly financial report for the General Fund, Personal Use Fishery Fund, Airport Fund, Water /Sewer Fund, and Senior Fund as of December 31, 2014. This report is essentially on a cash basis, so there are accounts that may not look reasonable. In the General Fund for example, sales and property tax revenue only includes payments made to the City by the Borough through November. The forth calendar quarter 2014 sales tax filings and tax payments are not in at this point and we will not be received for this quarter until the end of January or early February. State and Federal is below budget in all funds because of PERS aid. The State doesn't actually give us any money. Instead they make an `on- behalf payment to the pension system. Similarly we have not booked expenditures for the PERS the State is covering, so the Non - Departmental department is way under budget. At year -end we will record revenue and expenditures for these items. Page 127 of 163 Quarterly General Fund Expenditure Report For Quarter Ended December 31, 2014 Original Note: The original budget Includes outstanding encumbrances at 6/30/2014 Page 128 of 163 FY2014 FY2015 Amended YTD REVENUES tu eal Buda Bu . doet Ac tual Variance Appropriation of Fund Balance Taxes $ - $ 881,650 $ 918,096 $ $ (918,096) 0.00% Licenses /Permits and Ambulance 9,831,956 468,678 10,495,948 500,500 10,495,948 6,062,606 (4,433,342) 57.76% State/Federal 1,794,918 2,202,977 500,500 2,211,789 229,787 797,567 (270,713) (1,414,222) 45.91% 36.06% Dock/MUttipurpose/Miscellaneous Fines and Forfeitures 154,475 120,500 120,500 57,708 (62,792) 47.89% Interest and Miscellaneous 133,376 412,276 101,000 430,973 101,000 53,696 (47,304) 53.16% Transfers /Central Admin Fees 1,641,972 1,688 934 431,973 1,688,934 211,664 831.900 (220,309) 49.00% (857,0 49.26% Total Revenues 14.437.651 16.422.482 16.468.740 8.244.928 (8,223.812{ 50i EXPENDITURES & TRANSFERS General Government 01 City Clerk 11 Legislative $ 224,264 $ 260,469 $ 260,469 $ 105,958 $ 154,511 59.32% 12 Legal 164,336 175,140 175,140 108,995 66,145 37.77% 13 City Manager 277,500 419,054 375,807 373,486 375,807 383,486 134,833 168,398 240,974 64.12% 15 Finance 16 Land Administration 573,779 633,389 633,289 296,742 215,088 336.547 56.09% 53.14 °k 18 Non - Departmental 1,811 1,321,699 26,480 1,867,266 63,015 1,857,266 12,299 266,465 50,716 1,590,801 80.48% 19 Planning and Zoning 20 Safety 190,427 233,959 233,959 91,521 142,438 85.65% 60.88% Total General Government 4 733 3.167 603 _ 32.600 3.978.596 33.60 4.018.031 1.502 _ 32.098 95.53% 1.186.713 2.829 318 70.45% Public Safety 21 Police 22 Fire 2,825,644 2,964,265 2,962,353 1,358,721 1,603,632 54.13% 23 Communications 2,846,332 739,200 3,094,361 3,096,702 1,377,739 1,718,963 55.51% 29 Animal Control Total 326,791 621,847 356.224 821,747 356,349 358,451 178.795 463,296 177.554 56.38% 49.83% Public Safety 6.737 967 7.236.697 7,237,151 3.273 706 3,963A45 54.77 Public Works 31 Public Works Administration 32 Shop 167,901 179,952 179,952 81,465 98,487 54.73% 33 Streets 627,278 709,291 710,591 277,587 433,004 60.94% 34 Buildings 786,296 988,539 988,539 314,521 674,018 68.18% 35 Street Lighting 458,948 134,079 563,823 563,684 207,709 355,975 63.15% 36 Dock 59,256 153,386 103,864 153,386 103,864 61,863 14,507 91,523 59.67% Total Public Works 2.233 760 2.698.855 2.700.016 957.652 89,357 1.742 364 86_03% 64.53% Parks and Recreation & Culture 03 Visitor Center 40 Library 177,294 183,613 184,213 90,650 93,563 50.79 °k 45 Parks, Recreation & Beautification 830.420 988,135 856,761 1.013 626 863,634 1.013.361 394,292 511.899 469,342 54.35% Total Parks and Recreation & Culture 1.995.849 2.054.000 2.061 208 _ 996.841 501.462 1.064 367 49.49% 51.64% Total Operating Expenditures 14.135 179 15.968148 16.014.408 6,414.912 9.599 494 59.94% Transfer to other funds Street Improvement Capital Project Fund 60,000 60,000 60,000 Vintage Pointe Capital Project Fund 112,044 - 0.00% Park Improvements Capital Project Fund - 250,000 250,000 250,000 New City Shop Capital Project 38,000 - 0.00% Debt Service Total Transfer to other funds 144.052 294.096 144.334 144.334 48,099 96.235 66. 8% 454,334 454.334 _ 358.099 96,235 21.18 °k Total Expenditures & Transfer: 14.429.276 16.422.482 16,468.740 6,773.011 9.695.729 $8.87% Net Revenues over(under) Expenditures $ 8,376 $ - $ $ 1,471,917 $ 1,471,917 Note: The original budget Includes outstanding encumbrances at 6/30/2014 Page 128 of 163 Quarterly Personal Use Fishery Fund Expenditure Report For Quarter Ended December 31, 2014 Original' FY2014 FY2015 Amended YTD Actual Buda et Suclaet Actual Variance % Revenues Beach Parking $ 269,369 $ 300,000 $ 219,758 $ 219,704 $ (54) -0.02% Beach Camping 64,838 70,000 195,871 195,783 (88) -0.04% Dock Launch 8 Park 91,011 91,500 101,370 101,370 - 0.00% Dock Parking Only 14,689 15,000 15,868 15,868 - 0.00% Interest Earnings PERS Grant 665 - 2,676 - 3,085 (3.085) 0.00% •100.00% Total Revenue 440,572 479,176 535,952 532,725 (3,227) -0.60% Expenditures Public Safety $ 103,528 $ 113,609 S 122,700 $ 105,519 $ 17,181 14.00% Streets 46,908 58,673 67,575 45,781 21,794 32.25% Boating Facility 90,790 89,727 82,367 76,276 6,091 7.39% Parks, Recreation 8 Beautification 170,283 256,646 281,551 238,718 42,833 15.21% Total Expenditures 411,509 518,655 554,193 466,294 87,899 15. Contribution Tol(From) Fund Balance: 29,063 (39,479) (18,241) 66,431 84,672 Beginning Fund Balance 29,063 29,063 29,063 29,063 Ending Fund Balance $ 29,063 $ (10,416) $ 10,822 $ 95,494 $ 113,735 • Note: The original budget includes outstanding encumbrances at 613012014. Page 129 of 163 Quarterly Airport Fund Expenditure Report For Quarter Ended December 31, 2014 Original' Note: The original budget includes outstanding encumbrances at 6/30/2014. Page 130 of 163 FY2014 FY2016 Amended YTD Actual Budoet Budget Actual Variance °fx REVENUES Appropriation of Fund Balance $ - $ - $ - $ - $ 0.00% State /Federal 64,532 121,567 121,567 - (121,567) 0.00% Interest , Leases & Fees 817,569 833,906 833,906 531,465 (302,441) 63.73% Terminal Revenues 689,607 838,983 836,983 397,022 (441,961) 47.32% Landing Fees 356,685 346,427 346,427 203,193 (143,234) 58.65% Miscellaneous income - - - 1,736 1,736 - Transfers ln 1,094,473 1,147,095 1,147,095 - 1147095 0.00% Total Revenues 3,022,866 3.287.978 3,287,978 1.131416 (2.154,562) 34.47 EXPENDITURES & TRANSFERS Terminal Area $ 594,064 $ 681,934 $ 681,434 $ 245,475 $ 435,959 63.98% Airfield 1,561,141 1,797,025 1,797,515 717,557 1,079,958 60.08% Administration 299,077 333,274 333,784 133,931 199,853 59.87% Other Buildings & Areas 104,182 196,968 196,468 48,015 148,453 75.56% Training Facility 29.127 54.450 54.450 10,176 44.274 81,31% Total Expenditures 2.567.591 3.063.651 3.063 651 1,155,154 1.908.497 62.29% Transfer to other funds Airport Improvement Capital Projects 33,206 125,000 208,838 208,836 - 0.00% New City Shop Capital Project 370,590 0.00% Total Transfer to other funds 403.796 125.000 208.838 208.838 - 0.00% Total Expenditures & Transfers 2,991,387 3 1. 88,661 3.272,469 1.363.992 1,908A9 7 56.32% Net Revenues over Expenditures $ 31,479 $ 99,327 $ 15,489 $ 230,576 $(246,066 ) Note: The original budget includes outstanding encumbrances at 6/30/2014. Page 130 of 163 Quarterly Water Sewer Fund Expenditure Report For Quarter Ended December 31, 2014 Original' Note: The original budget includes outstanding encumbrances at 613012014. Page 131 of 163 FY2014 FY2015 Amended YTD Actual Budget Budget Actual Variance REVENUES Appropriation of Fund Balance $ - $ 24,528 S 24,528 $ - $ (24,528) 0.00% State /Federal 77,799 124,642 124,642 - (124,642) 0.00% Water /Sewer Fees 2,255,447 2,516,392 2,516,392 1,245,867 (1,270,525) 49.51°/ Penalty and Interest 40,169 40,000 40,000 19,528 (20,472) 48.82% Interest and Miscellaneous 8,954 14,159 14,159 882 (13,277) 6.23% Total Revenues 2382,369 2,719,721 2719.721 1,266,277 (1,453,444) 46.56% EXPENDITURES & TRANSFERS Water $ 769,572 $ 876,233 $ 875,933 $ 360,810 S 515,123 58.81% Sewer 392,295 489,620 489,820 191,987 297,833 60.80% Wastewater Treatment Plant 987.307 1,103,16 1.103.468 444.922 6513,54 59,68% Total Expenditures 2.149.174 2469,221 2,469,221 997.719 1,471.502 59.59% Transfer to other funds - Water & Sewer Capital Projects 223,500 250,500 250,500 - 250,500 - TotalTransfertootherfunds 223.500 250,500 250.500 - 250.500 - Total Expenditures & Transfers 2,372,674 2.719,721 2,719,721 997,719 1,722,002 63.32% Net Revenues over Expenditures $ 9,695 $ $ $ 268,558 $ 268,558 Note: The original budget includes outstanding encumbrances at 613012014. Page 131 of 163 REVENUES Appropriation of Fund Balance State Grants USDA Grant Choice Waiver KPB Grant United Way Rents & Leases Donations Meal Donations Transfer From General Fund Residual Equity Transfer- Senior Citizen Fund Other Total Revenues EXPENDITURES S TRANSFERS Senior Citizen Access Congregate Meals Home Meals Senior Transportation Choice Waiver Total Expenditures Transfer to other funds - Total Transfer to other funds Total Expenditures & Transfers Net Revenues over Expenditures Quarterly Senior Fund Expenditure Report For Quarter Ended December 31, 2014 849.376 946,079 966.094 396.594 569,500 58.95% $ 21,509 $ $ $ 9,612 $ 9,612 Note: The original budget includes outstanding encumbrances at 613012014. Page 132 of 163 Original FY2014 FY2015 Amended YTD Actual Budget Budge Actual Variance $ - $ 75,072 $ 75,072 $ - $ (75,072) 0.00% 203,586 222,845 239,360 93,050 (146,310) 38.87% 11,492 10,000 10,000 5,740 (4,260) 57.40% 432,542 400,000 400,000 129,893 (270,107) 32.47% 126,207 126,207 126,207 115,268 (10,939) 91.33% 15,576 12,655 12,655 2,920 (9,735) 23.07% 13,192 13,000 13,000 3,412 (9,588) 26.25% 9,567 25,000 28,500 27,400 (1,100) 96.14% 58,418 61,300 61,300 28,213 (33,087) 4602% 305 310 310 - 670.685 946.079 966.094 406.206 1559.888) 42.05% $ 179,546 $ 198,470 $ 198,470 $ 85,909 $ 112,561 56.71% 181,999 195,360 202,375 77,459 124,916 61.73% 139,725 151,060 164,060 58,271 105,789 64.48% 59,138 67,877 67,877 28,208 39,669 58.44% 2815,96 333.312 333.312 146.747 186.565 55.97% 849,376 946.079 966.094 396.594 569.500 58.95% 849.376 946,079 966.094 396.594 569,500 58.95% $ 21,509 $ $ $ 9,612 $ 9,612 Note: The original budget includes outstanding encumbrances at 613012014. Page 132 of 163 u TO: Rick Koch, City Manager 1- P FROM: Terry Eubank, Finance Director DATE: January 12, 2015 FINANCE DEPARTMENT QUARTERLY INVESTMENT REPORT December 2014 SUBJECT: Quarter ending December 31, 2014 Investment Report City of Kenai Investment Portfolio At December 31, 2014 the City had investments with a market value of $19,053,494 that is up from $18,506,440 at September 30, 2014. Third calendar quarter sales tax and annual property tax receipts are responsible for the increase in the portfolios size. The City's portfolio is yielding 0.53% that is up from 0.33% at September 30, 2014. Significant more investment has been made in short term FDIC insured certificates of deposit pushing the yield higher while maintaining a relatively short portfolio duration. Market interest rates continue at historic lows. Citv's Investment Portfolio US Agency Securities $ 5,964,315 AML Investment Pool 4,976 Wells Fargo Money Market 3,177,088 FDIC Insured Certificates of Deposit 9,363,666 Bank Balance 543.449 Total $ 19.053 494 Permanent Fund Investments Fourth quarter 2013 saw equity markets continue to rise and the fixed income markets to trend lower on speculation by the Federal Reserve that short term interest rate increases are likely in the not so distant future. Equities propelled the portfolio to a return of 6.01% for 2014. Since inception the portfolio has returned 9.96 %. As of December 31, 2014 the portfolio value was $27,289,929, comprised of $24,348,075 (89.22 %) Airport Land Sale Permanent Fund and $2,941,854 (10.78 %) General Land Sale Permanent Fund monies. With the Airport Land Sale Permanent Fund's year ending balance of $24,348,075 the allowable transfer to airport operations for FY2015 will be $1,135,313. The FY2015 budgeted amount was $1,147,095 meaning the actual will be $11,782 less than projected. The General Land Sale Permanent Fund's year ending balance of $2,941,854 is a increase of $18,413 from the December 31, 2013 balance. The allowable transfer to the General Fund for operations is limited to the lesser of 5% of the funds year ending balance ($147,093) or the years actual earning ($164,585), the transfer to the General Fund for operations in FY2014 will be $147,093. The FY2014 budgeted amount for this transfer was $140,134 meaning the actual will be $6,959 more than projected requiring an Ordinance be submitted for your approval. Page 133 of 163 CITY OF KENAI INVESTMENT PORTFOLIO SUMMARY December 31, 2014 Government Securities December 31, 201 Maturities Less than 1 Year Fair Market Cash &Cash Equivalents Value Wells Fargo Checking $ 543,449 Wells Fargo Secured Money Market 3,177,088 FDIC Insured Certificates of Deposit 9,363,666 Alaska Municipal League Investment Pool $ 19,053,494 4.976 Total Cash & Cash Equivalents 13,089,179 Government Securities Maturities Less than 1 Year Maturities 1 to 2 Years 1,980,560 Maturities Greater than 2 Years 3,983,755 Total Government Securities 5,964,315 Total Portfolio $ 19,053,494 Investment Portfolio - Purchase Price $ 18,541,443 Investment Portfolio - Fair Value 06/30/14 18,513,430 Fair Value Adjustment - 06/30/14 (28,013) Fair Value Adjustment thru - 12/31/14 (13,871 '1 Cummulative Change in Fair Value $ (41.8841 Page 134 of 163 Current 0.02 %1 Average Yield 0.62 %1 Portfolio Liquidity $12,000.000 $a.000.000 $4.000,000 - $0 Uquidity20:b Minimum Maturity1 - 2yeare Jover CITY OF KENAI Investments 12 -31 -14 COK CITY OF KENAI INVESTMENTS 12/31/2014 0.53% 19,053.494 Page 135 of 163 Current year coat or Expected Call 06130114 12131114 Unrealized Gain SECURITY or Maturity CUSIP original cost Markel Value Market Value or Low FFCB 0.612/12/16 1 time 12112113 2,003,567 2,003,666.67 - (23,006.67) FNMA 1.625 08128119 208115 Quarterly W 10 Days 3135GONK5 499,701 499,701.11 495.800.00 (3.901.11) FNMA 0.65 1 2/2711 7 Step 12114 0.75, 12/15 0.85, 61161.0,12/161.5,6117 3.0 12/13 Quarterly W 10 Days 3736G76W4 1,500,000 1,492,620.00 1.491.945.00 (675.00) Every 3 Months 2128114 through 8/28/15 then FNMA 0.802128/18 Step 9/151.6% Bullet 3136G1097 1,000,022 999.260.00 1,000.450.00 1,190.00 Every 3 Months 10/30 113 through FNMA 0.7504/30/18 Step 10/151.5% 10/30 115 then Bullet 3136GIK81 1,000,000 992.400.00 995.560.00 3,160.00 TOTAL 6,003.290.00 5,987.547.78 5,964,315.00 (23,23278) FDIC Insured CD's CD- 12/31/10 0.55 Ally Bank UT 5/16116 57803 245,000 244,336.05 - 144.55 1.95 AXP 11/20118 35328 02587CCVG 247.106 247,105.57 243.144.33 (3.961.24) 2.00 AXP 1IQ8118 27471 02587DWJ3 247,000 247,000.00 243667,97 (3,332.03) 0.50 Amen nWest BK 5/31116 22441 245.000 244.098.40 156.80 0.45 APPBNK 12/31115 16068 248,000 248,000.00 (483.60) 0.50 BMW Bank of NA 5116/16 35141 245,000 244,064.10 218.05 0.35 80SIN 2117115 33681 06062AWPO 248,000 248,000.00 247,970.24 (29.76) 0.40 SOIIN 3111/15 33648 06278CABS 248.000 248,000.00 247,977.68 (22.32) 0.30 SCHINA 2112115 33653 06426TAM1 248,000 248,002.04 247,962.80 (39.24) 0.55 Barclays Bank DE 5113116 57203 245,000 243.142.90 - 1,092.70 0.35 SSVBK 011/15 57833 0737OWKU9 248,000 248,000.00 247,975.20 (24.80) 0.30 BHLB 03/16/15 23621 084601 CV3 248,000 248,000.00 247,930.56 (69.44) 0.65 COF 05112/16 33954 248.004 248,004.42 - (309.46) 0.25 CARCBK 3119115 32393 14470PAH9 249.000 249,000.00 248,902.89 (97.11) 0.30 CATY 03123115 18503 149159JZO 249,000 249,000.00 248,922.81 (77.19) 0.30 RBOS 03/10115 57282 174170AY9 248,000 248.000.00 247,935.52 (64.48) 0.50 Citizens St Bank 5112116 419 245,000 244,081.25 - 222,95 1.15 BCOMPS 6/29115 19048 20451PA08 250,655 250.654.82 248,768.80 (11886.02) 1.50 NCBKPA 5131116 34444 245,000 244,051.85 173.95 ,.50 DFS 5123116 5649 245,000 244.037.15 203.35 0.25EVER03I09/15 34775 29976DUC2 248,000 248,000.00 247.915.68 (84.32) 0.20 SRCE 3124115 9087 33646CEH3 249,000 249,000.00 248,868.03 (131.97) 0.45 FBP 4/30115 30387 33764JV93 240,336 240.335.51 240,052.80 (282.71) 1.80 FFIC 12110118 58564 34387ABA6 247,000 247,000.00 243,275.24 (3,724.76) 1.30 GE 04/20116 27314 251,114 251,113.59- (1,538.79) 0.40 GE 11/16115 33778 36161T6K6 248,000 248,000.00 247,786.72 (213.28) 0.55 Goldman Sachs 5/16116 33124 245,000 244,010.20 - 107.80 0.30 MERINO 1/12/15 8056 58841 249,0DO 249,000.00 248,992.63 (7.47) 0.20 MZRHIT 1/12115 33661 606857YD6 248.001 248,001.36 247,990.08 (11.28) 0.40 NORPBK 01114116 34953 248,000 248,000,00 - (679.52) 0.50 PARKBT 5/23/16 19008 245.00D 244,037.15 203.35 0.25 PBCT 2/12115 27334 712700JZO 248,002 248.001.70 247.950.40 (51.30) 0.30 CFG 03/10/15 57957 75524KDU5 248.000 248,000.00 247,935.52 (64.48) 0.55 Ridges 6/13/16 34101 245,000 244,238.05 - 78.40 0.35 SAFR 11/17/15 26876 786580HR7 248,000 248,000.00 247,670.16 (329.84) 2.00SALLMA2 11126/16 58177 795450VF2. 247,000 247,00000 243,425.91 t3,574.09) 0.25 SOY 2112115 29950 S0280JCA7 248,002 248,001.70 247,950.40 (51.30) 0.20 WEX 03/13115 34697 92937CCUO 248,000 248.000.00 247,888.40 (111.60) TOTAL FDIC Insured CD's 9,392,219 9.382,318 9.363,666.31 (18,652) WELLS MONEY MKT 3,177,087.54 3.177,087,54 3,177,087.54 - AML POOL - City ACCT Agreed to Amite 4.975.72 4,975.72 4,975.72 - Agreed to GL 18,577.571.93 18,551,928.85 18,510,044.57 (41,884.28) WF Cash Agreed to WF 543,449.30 543,449.30 543.449.30 - TOTAL 19,121,021 19,095,378.15 19,053,493.87 (41,884.28) MONTHS TOTAL CURRENT YIELD MaxlMin Return Actual Difference Maturity over 2 years 30 %Mammum 5,716,048.16 1,13% 4,957,268 758,779.71 OK ,,,.an,. sn < 381069877 0.17% 8.680.860 (4,870,161.01) OK 0.53% 19,053.494 Page 135 of 163 Fixed Income Cash & Cash Equivalents Wells Fargo Secured Money Market Total Cash & Cash Equivalents Government & Corporate Securities Government Securities Corporate Securities Total Government & Corporate Securities Total Fixed Income Equities Domestic Equities Standard & Poor's 500 Index Standard & Poor's 600 Small -Cap Index Standard & Poor's 400 Mid -Cap Index Total Domestic Equities International Equities Vanguard Europe Pacific ETF Vanguard Emerging Market ETF Total International Equities Real Estate Vanguard REIT ETF Total Real Estate Total Equities Total Portfolio Total ALSPF Balance Total GLSPF Balance >soOX s0.00x 2s.DDx 0.011% 10.00% CITY OF KENAI PERMANENT FUND INVESTMENT PORTFOLIO SUMMARY December 31,2014 Current or Current Fah Market Value Average Portfolio Target Portfolio 31- Mar -14 30-Jun-14 30-Sep-14 31 -DeF14 Yield Weight Weight Maximum 91.218 592.964 187.268 573.861 91,218 592,964 187,268 573,861 6,033,830 5.300,046 11,333,876 11,425,094 5,789,250 1,428,185 2,988,323 10,205,758 5,429,789 4,867,386 10,297,175 10,890,139 5,765,324 1,399,219 2,785,625 9,950,168 6,029,709 4,846,049 10,875,758 11,063,026 5,831,284 1,301,977 2,662,191 9,795,452 6,249.258 4,847,707 11,096,965 11,670,826 6,054,592 1,423,811 2,819.111 10,297,514 2,853,655 2,944,928 2,748,554 2,619,250 1,678,145 1,783,598 1,724,875 1.271,636 4,531,80D 4,728,526 4,473,429 3,890,886 1,247.361 1,321,899 1.269.087 1.430.703 1,247,361 1,321,899 1,269,087 1,430,703 15,984,919 16,000 593 15,537,968 15,619,103 _27,410,013 26,890,732 26,600,994 27,289,929 24,444,250 23,991,911 23,733,407 24,348,075 2,965,763 2,898,821 2,867,587 2,941,854 Portfolio Composition 0.02% 2.06% 1.37% 20,09% 6.44% 5.00% 10.00% 1.78% 19.75% 4.53% 4,53% 5.00% 10.00% 5,00% 120.0% 1.54% 39.84% 1.49% 41.90% 45.00% 65.00% 20.07% 20.00% 25.00% 5.99% 5.00% 10.00% 10,46% 10,00% 15.00% 3652% 35.00% 50.00% 10.61% 10.00% 15.00% 6.44% 5.00% 10.00% 17.05% 15.00% 25.00% 4.53% 4,53% 5.00% 10.00% 5,00% 120.0% 6n1% 100.000% 100.00% 150.00% -- - - - - -- •••••• +•...rvereare aumega VenpwNE VenpwNbnerpinp Ve,ewNeEIT ETf EppNgea 1pp E„wN{ep ipp M6GpM.. wa PeeNle ETF McXUIETi 00-0 P.w.e V,. M Or.", P.M. VfMpM OM14nmum PaMob WegN I Portfolio Performance 5.00% I I -500% I currem n�onln - . a:r25Duane, v¢a.ro pale -� Les:, veer 'oPw,fMU � - _ - 0.52 °.. 6.01% I�BercnmaA� . -- 219y, - - _6.0153 996% �� -'_ 626% i Page 136 of W3 -- $25,000,00D $24,000,000 $23,000,000 $22,000,000 $21,000,000 $20,000,000 $19,000,000 $18,000,000 $17,000,000 $16,000,000 Total ALSPF Balance Transfer of $1,158,473 to Airport Operations. Transfer of $1,075,123 to Airport Ope2tions. Transfer of $1,011,485 to Airport Operations. $15,000,000 Dec -11 Mar -12 Jun -12 Sep-12 Deo-12 Mar -13 Jun-13 Sep -13 Dec -13 Mar -14 Jun -14 Sep -14 Page 137 of 163 Total GLSPF Balance $3,500,000 - -. $3,000,000 $2,500.000 — Transfer of $154,172 to Transfer of $135,668 to General Fund Operations. $2,000,000 $1,500,000 $1,000,000 5500,0DD S. Dec -31 Mar-12 Jun42 Sep 42 Dec -12 Mar -13 Jun -13 Sep-13 Dec,13 Mar-14 Jun -14 Sep 14 DeO14 Page 137 of 163 z W W t zw= Q F Q' cr� z W LL Q LJ r J Q Qu 9a v 0 N N M Z Oj Oj u Z W _ Z Sa W G 0 O Yy � LU W � a v Z U W N N LL ® o V U Q LIE LL � G L VI L C 0 un u E Mm n c N N co i M� Oml N N CO J N n J N C g Q W z z N z w V c W o zZ � Q U a F- z n O U U a 9 m m m i 0 `o a T a E z 0 0 a u 0 U z! 0 a 0� vi 01 J O! LL H O'. a' wo Y f E w v�v� E N i M� Oml N N n L r E u a c i m a �m W u H C � O C h p U 2 m LL j C b0U `! N > QW. 0 0 «= v 0 € US �'c c F z W 0 a N LA W z Page 138 of 163 v�v� (� Alaska Permanent Capital Management Co. PORTFOLIO SUMMARY AND TARGET CITY OF KENAI PERMANENT FUNDS December 31, 2014 Asset Class & 7 FIXED INCOME (45 %) US Fixed Income (40.0 %) Cash (5.0 %) Subtotal: EQUITY (55%) US Large Cap (20.0 %) US Mid Cap (10.0 %) US Small Cap (5.0 %) Developed International Equity (10.0 %) Emerging Markets (5.0 %) Real Estate (5.0 %) Subtotal: TOTAL PORTFOLIO Market Value Assets 11,096,964 40.7 573,862 2.1 11,670,826 42.8 6,054,592 2,819,111 1,423,811 2,619,250 1,271,635 1,430,703 15,619,103 22.2 10.3 5.2 9.6 4.7 5.2 57.2 27,289,929 100 Page 139 of 163 Range 35% to 65% 0% to 10% 15% to 25% 5% to 15% 0% to 10% 5% to 15% 0% to 10% 0% to 10% Page 140 of 163 _ ` d N P O eNf b r W P P O rbi r M VNi e IOi b h h ep P d d M N M ry h w°. P N vii P N l� 1`. d v1 P O N M b 1� O pO� NP P IP N a9 IN O V d 1C 1C P l� O •D 1V — N a 1C _ N N m P P P O n 4 I a" �+ N O C O — r' .� y N O N pp pp p p �y f. O d b ry N h d M M h h VI y W Vi N Vt (Y O � U y .. 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Vti yQ Q N1 gyp+ Mc McQ N z N W N FVii C4 CN w yCW7� O, W V W t F Q W Q N ? 0 N Q Q Q iz '_" Ca Page 143 of 163 a■ 3f 2 » )�) ` k\�} c, )§ /\ k\$( $2) /22� } (\ § 0 § «§/ 0 ;, \ \ \� )) § »} 02 § \\\\\}\§ 02; ) §4/6/6 � ( §)W[Wmm- f\ k\ /\� } - \\ }j — »e 2m § / Page *r 163 2 �. Page 45 of m r 2 4 §22� u\) ) k 04 19 §&§ § = }Q \ \�! Page 45 of m Page 146 me § 7 a - 3 k $d§ E 0 Z cc( , \ R / \} CL m ) f ® e § e Page 146 me U � � � a eq '� O Wes^ U a a c 5 ¢ Z U W 0 0. ry � Y A ¢ U N N O O d' O N N O 7 W �D �O O O M t� R �D O 7 O O; r M Y' 09 O O M M h b O O M O 1 NON C V O M f�1 M M � M � 00 •--� M y d d c T y > N N b w papd� p, R ' O W Q N Q N R. F ^nQ.aa? o pw A A a 0 Q Y G u O d Lq w 0.l � u GO o pp w m U Q v a b a o a s a a a a 'O F w 3 � � �+ vv v v v v 40, 3 o 0 0 o N Y d y O M d O O O O O N Page 147 of 163 rn ) � d } §$j §0�2 \ §\a j=2} � o~ j § . 7 § Ci ( \ $ # ; # / z =z =2 2= §k § / \) w <!k! #!&! §bS S)x §�me■le \ � § § §§ § j §\ \ \ \ \ \ § \ \\ § \ \ \ \ § Page 148 M "Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / FAX: 907 - 283 -3014 tlllll 1991 MEMO: TO: Rick Koch, City Manager FROM: Larry Floyd, Building Official(. "� THROUGH: Sean Wedemeyer, Public Works Director /Capital Projects ManagerSMt✓ DATE: January 7, 2015 SUBJECT: Summary of 2014 Building Department Activity The following table shows building permit activity for 2014: Building Inspections Performed: 372 Page 149 of 163 Plan Review Permit No. of Building Fees Fees Type of Building Permit Permits Valuation Collected Collected Residential - New Housing Construction 24 $4,411,000.00 $5,466.65 $11,337.20 Residential - Additions &Alterations 16 314,500.00 435.52 1,537.29 Commercial - New Construction 1 160,000.00 864.34 1,329.75 Commercial - Additions & Alterations 19 1,247,000.00 6,789.23 12,555.09 Mobile Home Permits 2 0 0 212.00 Multi- family - New 1 350,000.00 518.56 1,037.12 TOTAL 63 61482,500.00 14,074.30 28,008.45 Sign Permits 1 $26.50 Building Inspections Performed: 372 Page 149 of 163 The following tables compare building permits issued in 2013 and 2014. The table shows the number of permits issued each quarter and their value. 2013 1s` 2" 3' 4` TOTAL Residential New Housin 3 12 9 4 28 Residential — Additions & Alterations 0 5 4 2 11 Commercial — New Construction 0 1 3 1 5 Commercial — Additions & Alterations 5 19 9 5 38 Multi- family — New 0 0 0 0 0 Misc. Permits 0 4 1 0 5 TOTAL 8 41 26 12 87 $1,286,300 $6,378,800 $3,523,000 $6,609,000 $17,797,100 2014 1s` 2" 3` 4 TOTAL Residential — New Housing 0 10 12 2 24 Residential — Additions & Alterations 3 4 9 2 16 Commercial — New Construction 0 0 1 0 1 Commercial — Additions & Alterations 3 9 2 3 19 Multi- family — New 0 1 0 0 1 Misc. Permits 0 0 1 1 2 TOTAL 6 24 25 8 63 $276,000 1 2,768,500 2,941,500 496,500 6,482,500 Page 150 of 163 Municipal Airport Airport Improvement Proqram: January 2015 Airport Manager's Report Update Master Plan — Phase One is 100 %, Phase Two is 95% complete, and Phase Three is 44% complete. The Technical Advisory Committee met again on Monday, January 12th. City Admin is reviewing the presentation of the alternative /concepts. Phase 2 Update Master Plan (Aeronautical Survey) — The aeronautical surveyors arrived in Kenai on December 4th to complete the remainder of the airside survey and the electronic ALP inventory. Imagery, mapping and contours are completed. The aeronautical survey is on schedule for completion early in 2015. Security Camera Project —The City documents are being prepared. The FAA is reviewing the scope of work. Snow Removal Equipment (SRE) — The new Oshkosh Plow truck with attachments has been ordered. Delivery will take approximately 10 months. Small Taxiway & Aircraft Tie down Proiect — Wince- CortheII -Bryson will start this project the week of January 19th. This project consists of asphalt rehab, lighting, drainage, and fencing. In- house: Airport Manager and Staff are working on the FY16 budget operating costs and capital improvement projects. 2015 -001 Page 151 of 163 \ E/re city of December Circulation Adult Fiction 1,412 Adult Non - Fiction 1,277 Young Adult Fiction 210 Periodicals 119 Juvenile Fiction 380 Juvenile Non - Fiction 306 Easy Fiction 1,111 Easy Non - Fiction 415 Interlibrary Loan 41 KENAI COMMUNITY LIBRARY MID -MONTH JANUARY 2015 Internet Access 1,092 Video 0 Room Booking 149 Music 115 DVDs 2,089 Audio books 93 Miscellaneous 202 Computer Programs I Total Print 5,271 Total Non -Print a uco Total Circulation 9,012 In -House circulation 192 Library Door Count....... 7,134 Downloadable Audio 589 Frcegal Music 158 Downloadable EBooks 707 In December we had 1 volunteers who put in about 14 hours. There were 11 Children's programs with 195 total in attendance, 6 family programs with 95 in attendance and 17 adult programs with 121 participants. The new children's librarian went to Head Start and read to 72 children. Inter Library Loan logged 40 orders with 28 items received, 40 returned and 43 items lent by our library to other institutions. We are offering more programs than ever and a greater variety of programs including sewing and knitting classes and musical programs. Check the library website and /or our Facebook page to find out what's happening at the library. ued DECEMBER Income 3 Fines $ 729.54 Xerox 161.00 Lost/Damaged 92.29 Test Proctoring Fee 120.00 Printing 343.75 Other 15.00 Total income $1,461.58 We are offering more programs than ever and a greater variety of programs including sewing and knitting classes and musical programs. Check the library website and /or our Facebook page to find out what's happening at the library. ued December 3 FResident I 38 7 2 13 Sterling I Other Peninsula 0 _Organization & Ot her 2 Total 67 Page 152 of 163 M Kenai "Villaye with a Past, C# with a Future" 1�d 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 I I f I Telephone: 907 - 283 -7535 /FAX: 907 - 283 -3014 toCity of Kenai Fire Department Mid -Month Report — January 2015 The Kenai Fire Department ended 2014 with 1223 calls for service this is a 7.37% increase over 2013. With the introduction of the Emergency Medical Dispatch Priority Codes in August 2014 and the reconfiguration of our deployment model for ambulance responses the department, for the period of September — December 2014, has seen a reduction of 37% in recalls as compared to the same period in 2013. We feel that in using the priority codes we are able to better utilize our resources in an effective and strategic manner. We are looking forward to many training opportunities this year and have been working on scheduling with other agencies to accomplish multiple goals. • We have been working with the 101st Civil Support Team from Fort Richardson on the upcoming ORCA exercise with teams from Alaska, Oregon, and Montana. The exercise is one that will take place at the end of April incorporating multiple communities and multiple agencies. • We are looking at hosting the nationally known "Nozzle Forward" course for all agencies on the Kenai Peninsula. • We continue to conduct Pre -Fire Plan walk through inspections and have increased the number of businesses we have built plans for. • Pete Coots will be scheduling CPR training for personnel at City Hall and should be conducting this training very soon. (Remind your personnel to sign up for the training) Page 153 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 154 of 163 Page 155 < , 6 = w n , W \ e Z) z e \ k 2 V) < 6 § j m } t ) / ( z / < , # f ) \ § ) \ \ > } L } ) } � ( \ § _ / _ / z . , , UM } § 0 $ ) _ > ! � $ \ \ \ e \ ` 5 \ @ G } / \ < z / � ƒ \ LL, { } \ z \ ) / b « k \ < \ < } ( M \ § & \ / .} �§ ;g . § , ■ ; k ' ' S § z « \ ( / no < z § « § S \ ) < < ( A ) < < # ) \ ? \ o / [ < _ ( o \ u ) ± Page 155 [PAGE LEFT BLANK INTENTIONALLY] Page 156 of 163 1/21/15 "Villaye with a Past, C# with a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: 907 - 283 -7535 / Fax: 907 - 283 -3014 www.ci.kenai.ak.us Budget transfers in Capital Projects in excess of five thousand dollars ($5,000). Project: AP Improvements Transfer From Transfer To Amount Explanation 116 -8098 Construction 116 -8064 Machinery $82,000.00 All funds in construction, transferring to purchasing equipment Page 157 of 163 [PAGE LEFT BLANK INTENTIONALLY] Page 158 of 163 KENAI RIVER Special Management Area "Working together ... for the river" QD lJ OM Ll ° 0L%1 ADD Kenai River Special Management Area Advisory Board "* Meeting Agenda"'i Thursday January 8, 2015, 2014 5:30 p.m. Gilman River Center CALL TO ORDER A. Roll Call B. Minutes Approval C. Agenda Changes and Approval II. Public Comments /Presentations III. REPORTS A. Agency and Government Reports a. State Parks —lack Blackwell b. DEC -Tim Stevens c. ADF &G -Robert Begich d. USF &WS- Andy Loranger /Matt Conor e. USFS /Chugach- Bobbie Jo Skibo f. City of Kenai- Rick Koch g. City of Soldotna- Andrew Carmichael h. Kenai Peninsula Borough- Brent Johnson B. Committee Reports a. President's Report b. Guide Advisory c. Habitat d. River Use e. Legislative /Government Activities f. Board Development g. Agenda/Board Structure /Housekeeping IV. OLD BUSINESS a. Election of President and Vice President V. NEW BUSINESS a. Bing's Landing update. b. Committee Assignments V1. CORRESPONDENCE VII. PUBLIC COMMENT VIII. ADJOURNMENT A. Board Comments B. Date /Agenda of Next Meeting February 10, 2015 at 5:30 p.m. RECE'"" Kenai City Clerk's Office ri M1,rH Kenai Area Office, PO Box 1247, Soldotna, AK 99669, 907- 262 -5581 r" Kenai Peninsula Borough, 144 N. Binkley, Soldotna, AK 99669 907 - 262 -0441 r Gilman River Center 514 Funny River Road, Soldotna, AK 99669, 907 - 260 -4882 Alaska Division of Parks and outdoor Recreation, CDeepaig st off Natural Resources . in 000peretion with the Kenai Peninsula Boreugh s 59 of 763 au�� Kenai River Special Management Area Advisory Board " "" Meeting Minutes "'" Thursday December 11, 2014 5:30 p.m. Gilman River Center Soldotna, AK CALL TO ORDER Roll Call: Ricky Gease, Brenda Trefon, Keith Baxter, Dwight Kramer, Ted Wellman, Teri Carter, Andrew Carmichael, Rick Koch, Brent Johnson, Andy Loranger, Matt Conor, Jack Blackwell, and Tim Stevens. Bobbie Jo Sktbo was telephonically 2. Minutes Approval: Approved as written. 3. Agenda Changes: Ricky Gease requested that old business be moved to after the public comment/ presentation. Rick Koch also added under old business to add the consideration of Policy #1, to provide supplemental guidance and consistency to Bylaws Article IV. Nominations and Appointments. Approval: Agenda was approved as amended. Public Comments /Presentations: Mike Selzetti of Homer Electric provided a general overview of the completed studies and the timeline of the Grant Lake hydro project. III. OLD BUSINESS: Proposed Bylaw Changes for Advisory Board Recruitment/Committee Process: Rick Koch reported that changes were made to the bylaws on Page 3 of 6, number IV Nominations and Appointments. The changes included under A. All terms shall expire on June 30 of the appropriate year. Under C, The process would start no later than January 15 In of each year, the board through its nominating committee ........... The final change was the voting Board members, except Board members being considered for re- appointment, and the Director of Parks and Outdoors Recreation or designee shall discuss the application and no later than one month prior to expiration of the term of office, nominate to the Commissioner individuals for each vacancy. • Ricky Geese motion to adopt the bylaw changes • Andrew Carmichael seconds the motion. Discussion: Term limits were suggested but not recommended. Ricky Gease recommended on Page 5 or 6 under VI meetings, letter H that the board will have an annual meeting in October instead of January elections of President and Vice- President be conducted. The motion passed with a unanimous vote. 2. Proposed Policy #1 supplemental guidance and consistency to Bylaws Article IV: Nominations and Appointments. Rick reported that policy 001 support the bylaw changes that have been established, but will also provide guidance and consistency. • Brent Johnson motion to adopt the policy. • Ricky Gease seconds the motion. The motion passed with a unanimous vole. IV. REPORTS 1. Agency and Government Reports: A. State Parks —Jack Blackwell provided the board members with the following report: Kenai Area Office, PO Box 1247, Soldotna, AK 99669, 907- 262 -5581 Gilman River Center 514 Funny River Road, Soldotna, AK 99669, 907 - 714 -2471 Alaska Division or Parks and Outdoor Recreation. De0artment alurgl Og191 in cooperation with the Kenai Peninsula Borough do 6 b . Jack welcomed the new members to the board; Dwight Kramer, Keith Baxter, and Andrew Szczesny. • The Kenai Area is currently in the process of hiring a park ranger position to replace Ranger Jason Okuly who has accepted a new position in Kachemak Bay. • Parks and the Department of Fish and Game co- manage the River Ranch property along the Kenai River. This includes 130 acres off the Funny River Road near Kenai River Mile 31. Last session, the Funny River community secured $35,000 to conduct a planning process for the property. Parks and ADFG have formed a planning team for this project and will be coordinating public scoping meetings in January. The first public scoping meeting will be held on January 20`" at the Gilman River Center in Soldotna and the second public scoping meeting will be held on January 21� at the Atwood Building in Anchorage. The planning team is hoping to have a site plan developed by May 2015. • The Department of Natural Resources has a new acting commissioner; Marty Rutherford. Marty has previously worked for the department for 19 years. She will be in the position until January 15, 2015 when Mark Myer will be taking the commissioners position and Marty will be Deputy Commissioner. • Governor Walker has forwarded the Parnell budget to the legislature. Walker will be making revision to the budget by mid February 2015. Parks is not sure what impacts this may have to our operating budget at this time. The Alaska Sustainable Salmon fund has approved grant funding for riverbank restoration work at the Bing's Landing boat launch area and the Kasilof Recreation Site boat launch. B. DEC —Tim Stevens provided board members with the following report: . The current DEC commissioner is Larry Hartig. C. ADF &G —No Report D. USFS1Chugach- Bobbie Jo Skibo provided the board members with the following report: An article in the local paper announced Alice West, who is currently an engineer student at University of Alaska Anchorage, is the first student to receive a patent for a fish waste disposal system using a hydro water system. This system was designed for the Russian River/Kenai River confluence area. Alice is the daughter of Robin West, past Refuge manager and KRSMA board member. . Chugach National Forest is currently working on a revision of the management plan. Grooming will be occurring in the Russian River Campground as soon as we receive adequate snow fall for skiers in the area. E. US F &WS- Andy Loranger provided board members with the following report: The Kenai National Wildlife Refuge comprehensive, conservation management plan wasfinalized in 2010. There were some changes to regulations such as the dispersed camping on the upper Kenai River. The draft language is being proposed and Andy will present this to the board at the January meeting. Matt Conor provided board members with the following report: The date has changed for the soft opening of the new Kenai National Wildlife Refuge visitor center to February 13, 2015 from 3pm to 6pm. This is to give all the partners a chance the see the center before it opens to the public in May 2015. F. City of Kenai -Rick Koch provided board members with the following report: Rick welcomed all new members to the board. The dip net report will be available in January 2015. This will include information about the new access road location on the south side of the river. A Corps of Engineers 404 application has been submitted. The city is waiting for Governor Walker's budget that may have impacts on grant programs. G. City of Soldotna — Andrew Carmichael provided board members with the following report: Page 161 of 163 • The city is waiting for snow to start the hydrological study for Swiftwater campground for future improvements, such as access and bank improvements. • The city is also currently working with Parks and Department of Fish and Game in establishing a connecting trail on the state property that is located between the Soldotna visitor center and Centennial Campground. H. Kenai Peninsula Borough -Brent Johnson had no report. C. Committee Reports a. President's Report-Ted Wellman welcomed all new members to the board and also thanked Monte Roberts for his past service. Ted talked about the committee process and the need to use our committees as they were established. The committees were established to work on issues which will when be brought to the main board for consideration. Committees are welcome to meet on any day that is convenient for members. b. Guide Advisory-No Report c. Habitat —No Report d. River Use — No Report e. Legislative /Government Activities — No Report f. Board Development/ Nomination — No Report g. Agenda/Board Structure/Housekeeping — No Report V. NEW BUSINESS: VI. CORRESPONDENCE: VII. PUBLIC COMMENT: • Steve Vanek from Ninilchik stated that he is very disappointed with the board and the fish habitat along the Kenai River. Steve feels now is the time to put a limit on the number of guides using the river. This would include Fish and Game considering a catch and release regulations and bank fishing to have a no net loss of habitat. • Dave Martin of Clam Gulch referenced the publication called Loving the Kenai River to death. With the increased population the Kenai River can only handle so much of this pressure. Habitat is being destroyed and access needs to be address. Limitations will need to be addressed in the future. VIII. ADJOURNMENT: a. Board Comments: • Keith Baxter would like to keep up with the Spring River cleanup event. He also requested a list of committees and the members that are currently on each. • Brent welcomed all new members and also Todd Smith for his efforts to attend the meetings. • Jack thanked the public members and invited them to participate in the committee meetings. • Dwight Kramer said he will be glad to participate in the River Use committee and also to be on the board. • Tim Stevens welcome the new members. • Rick thanked Jack for his help with the bylaws. He also thanked Todd Smith for his participation with the board. Kenai Area Office, PO Box 1247, Soldotna, AK 99669, 907 - 262 -5581 Gilman n River Center 514 Funny River Road, Soldotna, AK 99669, Alaska Division of Perks end Outdoor Recreation De artmenf 907-714 -2471 0 tur�I�sBfc�s3in woparalion with the Kenal Peninsula Borough e E Page 163 of 163 NOTICE OF PUBLIC HEARING JANUARY 21, 2015 CITY OF KENAI COUNCIL MEETING NOTICE IS HEREBY GIVEN the City of Kenai will conduct a public hearing on the following Ordinance(s) and /or Resolution(s) on the above -noted meeting date. 1. Ordinance No. 2810 -2015 — Increasing Estimated Revenues and Appropriations by $6,500 in the Airport Fund and in the Airport Improvement Capital Project Fund for the Security Camera Replacement Project. 2. Resolution No. 2015 -02 — Pertaining to the Authorized Investments of, the Investment Allocations of, and Establishing Appropriate Benchmarks to Measure Performance of the City's Permanent Funds. 3. Resolution No. 2015 -03 — Amending its Comprehensive Schedule of Rates, Charges, and Fees to Incorporate Changes to Police and Animal Control Fees. 4. Resolution No. 2015 -04 — Awarding a Contract for Furnishing Playground Equipment to Gametime, C/O Sitelines Park & Playground Products, INC. 5. Resolution No. 2015 -05 — Awarding an Agreement for Development of Request for Bids Design /Build Package for Airport Security Cameras Replacement 2015 to Wince Corthell Bryson. The public hearing will commence at 7:00 p.m., or as soon thereafter as business permits, in the Kenai City Council Chambers, 210 Fidalgo Avenue, Kenai, Alaska, 99611. All interested persons are invited to attend the meeting and participate in the public discussion. Written comments may be sent to the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611. Copies of the ordinances and /or resolutions are available in the Office of the Kenai City Clerk and will be available at the meeting for public review. Please be advised, subject to legal limitations, ordinances and /or resolutions may be amended by the Council prior to adoption without further public notice. Amber McGlasson, Acting City Clerk Posted: January 16, 2015 COUNCIL APPEARANCE REQUEST Office of the City Clerk City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Phone: (907) 283 -8231 Fax: (907) 283 -5068 Email: smodigh @ci.kenai.ak.us NAME: Mailing Address: Residence Address. 9oo S Ilk q 95-0 Daytime Phone: ( 101 ) L:u — Brief Description of Topic: C it �0 )S %/4)4r77"µ"/ /—..X 4i rl `stir . t_ . dA _ , L V Preferred meeting date: 112- Providing written statement/ material for inclusion in the council packet is encouraged. Deadline for submittal is normally Wednesday, Noon, the week prior to the council meeting (unless a holiday changes the packet preparation day). Will electronic equipment be used for your presentation? Will you provide personal equipment? ,J0 Will City equipment be needed? _,> Projector Laptop *Setup of electronic equipment MUST BE completed before 5:00 p.m. of the council meeting day. Contact City Clerk for appointment (283-8231). Date: 1 ,1 1 311 S' Signature: Received by City Clerk: Date Time Page 5 of 165 COUNCIL PACKET DISTRIBUTION Council Meeting Date: November 19, 2014 Mayor Library Gabriel A Fire Department Navarre Parks & Recreation City Attorney City Mana er Knackstedt Hall Binder Clerk John Mellish Deputy Kristine Schmidt ELECTRONIC COPY NOTICE Send out notice to Council, All and student representative with link to the Agenda & Council Packet DELIVER Navarre & Mayor packets in office box. Gabriel & Knackstedt packets to Police Department Dispatch Desk. Mellish & Schmidt pick up their packets in the Clerk's Office. a vt e- v,---